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Account/Position No.: 40100/110910 Level 14 Position Title: Manager Department: Office of Payroll
Expectations for All Employees East Tennessee State University pursues its mission based upon core values. An employee's job performance must support and exhibit the university's core values: PEOPLE come first, are
treated with dignity and respect, and are encouraged to achieve their full
potential; Function of Position Responsible to the Associate Vice President for Financial Services for supervising the preparation and processing of all university payrolls; payment of payroll taxes and deductions; preparing monthly and quarterly reports; maintaining year-to-date control figures for preparation of W-2 reports; and performing other related duties as assigned. Essential Functions - Analyzes personnel changes, performs calculations as required and determines actual payrolls affected by the change. - Reconciles all payrolls for accuracy. - Assists with training of employees on Time/Record System (TRS). - Maintains HRS tables; requests all payroll jobs, initiating all changes required to existing programs and jobs. - Monitors deferred compensation plan contributions to insure amounts are within federal guidelines. - Maintains accurate and up-to-date listings of all check corrections, canceled checks and refunds; corrects employees permanent record by file maintenance; requests appropriate corrections to accounts. - Supervises and directs employees in the payroll office. - Processes W-2 information and verifies year-to-date totals for salaries, income tax withheld, FICA and FICA Medicare wages and deductions, and tax sheltered annuities. - Requests FICA and FICA Medicare tax payments each pay period and verifies that Social Security withheld is in total agreement with monthly reporting by unit numbers. - Analyzes information received after each payroll deadline; makes necessary corrections to payroll checks or reports overpayments to Human Resources. - Verifies detail ledger balances for payroll liability accounts and requests correcting entries as needed. - Corresponds with local and state agencies and campus offices. - Investigates charges against payroll suspense and takes appropriate action to rectify. - Prepares monthly and quarterly tax reports. - Prepares fiscal year-end journal vouchers for accrued salaries and benefits and the fiscal year-end reporting of Retirement Wages and Benefits, FICA benefits and Medicare benefits. Secondary Functions - Assists employees with problems related to payroll status. - Verifies payroll expenses for departments as requested. - Calculates and requests supplemental payroll checks. - Performs other related duties as assigned. Knowledge and Abilities - Knowledge of federal, state and local regulations concerning retirement, social security, tax levies, garnishments, etc. - Knowledge of university and Tennessee Board of Regents policies and procedures. - Knowledge of the preparation of various reports generated by payroll. - Knowledge of basic principles of accounting. - Knowledge of basic payroll and payroll taxes. - Ability to effectively supervise employees of lower classification. - Ability to effectively use calculators and other office equipment as required. - Ability to effectively work in stressful situations where deadlines are required. - Ability to effectively coordinate and analyze large volumes of information. - Ability to operate in a computerized environment. - Ability to effectively determine and schedule office work loads. - Ability to communicate effectively. Supervision Given and Received Determines own methods of performing assigned work where definite objectives have been set requiring a wide range of procedures. Directly supervises administrative and support employees. Minimum Qualifications Bachelor's degree in accounting required; three to five years experience in business administration/payroll accounting, preferably in higher education.
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