Index/Position No.:                               40100/111570                                     Level 8

Position Title:                                        Accountant 2

Department:                                          Financial Services

Expectations for All Employees

East Tennessee State University pursues its mission based upon core values.  An employee's job performance must support and exhibit the university's core values:

PEOPLE come first, are treated with dignity and respect, and are encouraged to achieve their full potential;

RELATIONSHIPS are built on honesty, integrity and trust;

DIVERSITY of people and thought is respected;

EXCELLENCE is achieved through teamwork, leadership, creativity, and a strong work ethic;

EFFICIENCY is achieved through wise use of human and financial resources; and

COMMITMENT to intellectual achievement is embraced.

Function of Position

Responsible to the Bursar for overseeing contracts and waivers; overseeing internal fee arrangements; processing refunds; and performing other related duties as assigned.

Essential Functions

-        Performs grant billing for student tuition and fees in accordance with specifics provided by the Grant Accounting Manager.

-        Performs contract billing for dual enrolled high school students to the Tennessee Lottery scholarship program.

-        Performs financial functions relating to College of Medicine and College of Pharmacy students including fee payments, distributing financial aid, reconciling loan clearing accounts, billing third party sponsors, fee surveys for military contracts and clinical scholarships with Tennessee hospitals.

-        Processes refunds to students who withdraw or drop classes using university, state and federal policies.

-        Councils students regarding these policies and the impact on the personal funds and/or financial aid.

-        Performs billing for expanded international exchange agreements with Chinese universities and multiple ETSU student exchange agreements including national student exchange and international student exchange programs.

-        Maintains responsibility for return of Title IV for withdrawn students using the Banner withdrawal process with collaboration of the registrar and financial aid offices for campus, College of Medicine and College of Pharmacy students.

-        Performs accounting for state fee discounts and waivers, academic performance scholarships, staff scholarships, graduate assistant fee waivers.

-        Prepares year end closing entries and year end deferred charges and balancing receivables, sundry and clearing accounts for Stafford loans, PLUS loans and external loans for campus, College of Medicine and College of Pharmacy students.

-        Maintains responsibility for Banner exemption setup to code student record for total disability and senior citizen discounts.

-        Maintains responsibility for Banner setup to code student records for state and employee dependent discounts, honors and performance based scholarships, graduate and tuition scholarships waivers.

-        Maintains Banner student accounts receivable by coordinating fund codes, detail codes with the chart of accounts and the financial aid office, bursar office, and general accounting, grant accounting, and foundation accounting departments.

Secondary Functions

-        Facilitates all contracts, agreements and authorizations from third parties sponsoring students including fee payments, housing, books and other student services.

-        Facilitates all fee arrangements between ETSU and outside contractors such as Mountain Empire Community College, National Storytelling Association, etc.

-        Facilitates all internal fee arrangements such as summer study trips, grants, institutes, continuing studies contracts.

-        Assists in billing and collecting repayments for grants and loans.

-        Performs other related duties as assigned.

Knowledge and Abilities

-        Knowledge of basic contract law.

-        Knowledge of basic accounting principles.

-        Knowledge of reconciliation procedures and applicable federal and state laws.

-        Knowledge of university and state policies, procedures, and financial aid programs.

-        Ability to effectively explain fee assessments, contracts and refunds to students.

-        Ability to communicate effectively.

-        Ability to exercise good judgment in evaluating situations and making decisions.

-        Ability to establish and maintain working relationships with employees and students.

Supervision Given and Received

Performs under general supervision.  Determines own methods of performing assigned work.  Supervises classified employees.

Minimum Qualifications

Bachelor’s degree in accounting required; two years experience working with computer spreadsheets, databases and word processing. Three to five years accounting experience, preferably in high education.

April 2008