Function of Position

 

Responsible to the Manager for assisting with the processing of all university payrolls; assisting with the reporting to all local, state, and federal agencies; balancing and paying all deductions, benefits and taxes; works in conjunction with other individuals and departments as needed; and performing other related duties as assigned.

 

Essential Functions

 

 

-        Enters data to balance all bi-monthly and monthly university payrolls.

-        Assists with the balancing and payment of all payroll salaries, taxes, deductions, benefits and savings bonds.

-        Requests all computer print jobs for the mid-month payroll and is responsible for the entire processing of that payroll.

-        Assists employees and departments with questions or problems concerning wages, leave insurance, accounting charges, etc.

-        Reconciles preliminary billing from Tennessee Insurance System to HRS deduction registers, working with human resources, state insurance administration and secondary insurance companies to resolve problems.

-        Balances deduction registers to determine correct amounts due for all insurances.

-        Compares collection/applied report to HRS reconciled deduction registers; researches all discrepancies and files appropriate forms to make corrections.

-        Assists human resources in making retroactive adjustments to the TIS.

-        Performs data entry on outclass payments each month; maintains folder of payments.

 

Secondary Functions

 

-        Provides support and performs as fill-in with duties of the account clerks and accountant as needed.

-        Monitors direct deposit requirements, maintains list of bank routing numbers and contacts, enters data into system, and retrieves monies via bank recalls or cashier’s checks for errors in direct deposits.

-        Reconciles insurance liability general ledger accounts.

-        Requests journal voucher entries to correct benefit charges to a department.

-        Calculates manually any monies due from an employee and forwards to accounts receivable.

-        Reconciles bank account deposits, withdrawals, and credits to TIS in order to maintain a zero balance.

-        Requests monthly insurance check for deposit to clear insurance account and liability account.

-        Requests supplemental checks or refund checks to employees.

-        Changes checks by calculating correct salaries, deductions and/or taxes.

-        Copies, downloads and balances savings bonds deductions information; requests wire transfer to purchase bonds; prepares request for Federal Reserve.

-        Acts as Notary Public At Large.

-        Creates, files, copies and maintains employees’ 401K and 403B applications and change forms.

-        Relieves Payroll Manager as needed with regard to queries, requesting print jobs and TRS updates, and balancing payroll ledger spreadsheets.

-        Maintains building coordinator list.

-        Creates and maintains a job manual.

-        Prepares and updates necessary forms and spreadsheets.

-        Assists with fiscal year-end and calendar year-end reporting.

-        Performs other related duties as assigned.

 

Knowledge and Abilities

 

-        Knowledge of CRT, TRS, SIS, FRS, HRS and EPRINT on-line computer systems.

-        Knowledge of basic principles of accounting.

-        Ability to operate in a computerized environment.

-        Ability to analyze and interpret university and TBR policies and applicable state and federal laws.

-        Ability to use a calculator effectively.

-        Ability to maintain confidentiality.

-        Ability to work in stressful situations where deadlines are required.

-        Ability to communicate effectively with employees and students at all levels and with other internal and external sources.

 

Supervision Given and Received

 

Performs under general supervision.  Determines own methods of performing assigned work.

 

Minimum Qualifications

 

Bachelor's degree in accounting required; two years of accounting experience.