Account/Position No.: 40200/218840                             Level 3

Position Title: Coordinator

Department: Purchasing

Expectations for All Employees

East Tennessee State University pursues its mission based upon core values. An employee's job performance must support and exhibit the university's core values:

PEOPLE come first, are treated with dignity and respect, and are encouraged to achieve their full potential;
RELATIONSHIPS are built on honesty, integrity and trust;
DIVERSITY of people and thought is respected;
EXCELLENCE is achieved through teamwork, leadership, creativity, and a strong work ethic;
EFFICIENCY is achieved through wise use of human and financial resources; and COMMITMENT to intellectual achievement is embraced.

Responsible to the Associate Vice President for Procurement and Contract Services for providing daily oversight of the Procurement Card program; receiving applications and insuring appropriate approval signatures; contacting banks and departmental users on a regular basis; assisting with the purchasing of supplies and equipment for university departments; preparing written bids including specifications and appropriate vendor lists, and awarding bids; maintaining product and vendor information; interviewing vendor representatives; maintaining purchase orders and office records; and performing other related duties as assigned.

- Processes requisitions for supplies, services, and equipment including reviewing requisitions for such items as bid instructions, purchase orders, vendor selection, specifications, and to insure monies are available for the purchase.

- Administers the Procurement Card program; contacts banks and department users on a regular basis; monitors reports and audits departmental usage; maintains records; prepares materials and assists with procurement card training.

- Prepares written bids including specifications and appropriate vendor lists, and awards bids.

- Maintains complete and updated vendor files and expands vendor sources.

- Maintains, updates and provides input for computer system.

- Mediates concerns between departments and vendors; mediates concerns between departments, banks and vendors regarding the procurement card.

- Interviews vendor representatives.

- Serves as backup to departmental secretary.

- Performs other related duties as assigned.

- Knowledge of various products and pricing standards utilized by the university.

- Knowledge of university and Tennessee Board of Regents' purchasing policies and procedures.

- Ability to communicate effectively.

- Ability to exercise sound judgement in making decisions.

- Ability to develop vendor representative contacts and bid lists.

- Ability to identify sources of supply.

- Ability to work independently.

- Ability to establish and maintain an effective working relationship with faculty, staff and outside constituents.

Performs under general supervision. Determines own methods of performing assigned work.

Bachelor's degree required; two years of related experience, preferably in a setting of higher education.