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Account/Position No.:                        20000/241590                                         Level 8

Position Title:                                      Budget and Planning Support Coordinator

Department:                                        Office of the Provost and Vice President for Academic Affairs

Expectations for All Employees

East Tennessee State University pursues its mission based upon core values.  An employee's job performance must support and exhibit the university's core values:

    PEOPLE come first, are treated with dignity and respect, and are encouraged to achieve their full potential;

    RELATIONSHIPS are built on honesty, integrity and trust;

    DIVERSITY of people and thought is respected;

    EXCELLENCE is achieved through teamwork, leadership, creativity, and a strong work ethic;

    EFFICIENCY is achieved through wise use of human and financial resources; and

    COMMITMENT to intellectual achievement is embraced.

Function of Position

This position will report to the Provost and Vice President for Academic Affairs and will be assigned 50% to perform specified duties associated with the academic budget and 50% to provide oversight of planning and institutional effectiveness database software.  In providing these support functions for budget and planning, the position will work closely with both the Assistant to the Provost for Academic Budget and Personnel and the Executive Director, Office of Planning and Analysis.

Essential Functions

-          Carries out tasks as assigned pertaining to budget development, oversight, and control.

-          Assumes major assigned responsibility for oversight, documentation, monitoring, and processes associated with faculty start-up costs (including initial commitments and expenditure tracking).

-          Assumes major assigned responsibility for oversight, documentation, monitoring, and processes associated with employment of temporary and part-time faculty budgets.

-          Assumes major assigned responsibility for system configuration, initial entry of information, and institutional-wide employment of planning and institutional effectiveness database software.

-          Compiles reports from the database as required by planning and assessment protocols, accreditation requirements, and program reviews.  

Secondary Functions

-          Prepares budgetary and planning reports as assigned.

-         Performs other related duties as assigned.

Knowledge and Abilities

-        Demonstrated knowledge, skills, and abilities sufficient to carry out university, Tennessee Board of Regents, and state regulations and procedures related to essential job functions.

-        Demonstrated knowledge of budgetary policies, procedures, and requirements related to essential job functions (i.e., academic budget and personnel).

-        General understanding of university planning and institutional effectiveness processes and their implications for accreditation protocols.

-        Ability to communicate effectively with various constituencies re scope of essential job duties and responsibilities.

-        Ability to organize time and effort effectively.

-        Ability to produce reliable, accurate work.

-        Ability to work under pressure.

-        Ability to establish and maintain positive working relationships with administrators, faculty, and staff at all levels.

-        Ability to work with common software programs, e.g. Excel and Word, required.

-        General knowledge of database software preferred.

-        Knowledge of and experience with Banner preferred.

Supervision Given and Received

The Provost will oversee overall performance of position responsibilities, and specific duties associated with general academic budget issues will be monitored by the Assistant to the Provost for Budget and Personnel and those associated with planning database responsibilities by the Executive Director for Planning and Analysis.  Indirectly supervises student workers.

Minimum Qualifications

Bachelor’s degree in accounting with three years of accounting experience; or Master’s degree in accounting required.  Three years experience required with bachelor’s degree.

September 2008