Index/Position No.:                             256529/593700                                   Level 7

Position Title:                                      Business Coordinator

Department:                                        College of Nursing, Office of Practice

Expectations for All Employees

East Tennessee State University pursues its mission based upon core values.  An employee's job performance must support and exhibit the university's core values:

PEOPLE come first, are treated with dignity and respect, and are encouraged to achieve their full potential;

RELATIONSHIPS are built on honesty, integrity and trust;

DIVERSITY of people and thought is respected;

EXCELLENCE is achieved through teamwork, leadership, creativity, and a strong work ethic;

EFFICIENCY is achieved through wise use of human and financial resources; and

COMMITMENT to intellectual achievement is embraced.

Function of Position

Responsible to the Business Director for the Office of Practice for performing a variety of professional and technical duties related to the operation of the Faculty Network practices; ensuring the clinics budgets remain in balance; collecting and compiling data in preparation of budget proposals and grant requests; preparing reports for both internal and external recipients; and performing other related duties as assigned.

Essential Functions

-          Maintains responsibility for the daily functions of tracking necessary data of expenses, payroll, etc. for all revenue steams for all College of Nursing clinics.

-          Trains Site Coordinators on budget processes and provides support to all Site Coordinators, Clinic Directors and specific personnel required to submit budgeting information.

-          Maintains monthly expenses, payroll and revenue required for timely submission of cost reports, UDS reports, etc.

-          Prepares monthly, quarterly and yearly reports.

-          Maintains responsibility for oversight of initiating, maintaining and monitoring the credentialing of all nurse practitioners and facilities in the College of Nursing Faculty Network practices.

-          Assists the Business Director in preparation of federal, state and local government reports required for Federally Qualified Health Centers, Rural Health Clinics and Urgent Care Facilities.

-          Maintains responsibility for accurate monthly spreadsheet design for cost reporting data obtained for revenue and budget analysis.

-          Extracts data from Banner and INB Banner for reporting monthly financial costs for HRSA Grant, TDOH Health Access Grant, Exposure Data, INC Data Warehouse and Safety Net for all College of Nursing Faculty Network practices.

-          Completes individual project assignments requiring assembling of data, data analysis and drafting reports and spreadsheets.

-          Assists in the Business Director absence.

Secondary Functions

-          Provides credentialing backup and report assistance for HealthPro XL and Info Point Users.

-          Maintains responsibility for day-to-day interaction pertaining to providers credentialed with Medicare, TN, VA and NC Medicaid, United Healthcare, Cigna Healthcare, PHP/Cariten, BlueCross BlueShield of TN, and other health plans added.

-          Maintains nurse practitioners and facility files of licensure, DEA registration, vitae and other certificates.

-          Reviews practices invoices and prepare monthly revenue and expenditure budget performance reports.

-          Prepares and generates monthly, quarterly, and yearly reports relating to financial data consisting of provider and patient demographics.

-          Assists the Business Director with monitoring facility budgets for potential expenditure overruns and budget savings.

-          Assists the Business Director in writing and/or reviewing policies and procedures.

-          Assists Billing and Collections Specialist with software set-ups, values and database maintenance.

-          Assists the Billing Specialists in electronic filing and generating reports from HealthPro XL and Practice Analytics.

-          Develops and makes presentations.

-          Attends meetings, seminars and training programs.

-          Performs other related duties as assigned.

Knowledge and Abilities

-          Knowledge of state, university, and Tennessee Board of Regents policies and procedures.

-          Knowledge of budget and accounting principles.

-          Knowledge of FQHC, UDS, and Medicare Cost reporting guidelines and requirements.

-          Knowledge of credentialing and CAQH processes.

-          Knowledge of computer systems and other software applications, data analysis, spreadsheets and financial statements.

-          Ability to function independently and communicate effectively.

-          Ability to maintain confidentiality regarding medical and financial information.

-          Ability to handle detailed work with accuracy and complete assigned tasks with minimum supervision.

-          Ability to establish and maintain effective working relationships with individuals at all levels.

-          Ability to work a flexible schedule.

Supervision Received

Performs under general supervision.  Determines own methods of performing assigned work.

Minimum Qualifications

Associate’s degree in Business Administration required, bachelor’s degree preferred; five years experience in business/accounting capacity, advance spreadsheet use and prior data mining experience.