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Index/Position No.:                               233022/598150                                   Level 8

Position Title:                                        (Fiscal Affairs) Coordinator

Department:                                          Center for Community Outreach

Expectations for All Employees

East Tennessee State University pursues its mission based upon core values.  An employee's job performance must support and exhibit the university's core values:

PEOPLE come first, are treated with dignity and respect, and are encouraged to achieve their full potential;

RELATIONSHIPS are built on honesty, integrity and trust;

DIVERSITY of people and thought is respected;

EXCELLENCE is achieved through teamwork, leadership, creativity, and a strong work ethic;

EFFICIENCY is achieved through wise use of human and financial resources; and

COMMITMENT to intellectual achievement is embraced.

Function of Position

Responsible to the Assistant Vice President for Community Outreach for overseeing the administrative activities of the Center such as purchasing, travel and human resource hiring procedures; tracking the various budgets for the Center; maintaining revenue and expenditure spreadsheets; creating client tracking files that are used for agency billing; processing invoices to funding agencies for reimbursement for grant projects; and coordinating the daily operation of the Center and ensuring that information flow continues.

Essential Functions

-           Oversees the administrative activities of the Center.                                    

-           Serves as staff supervisor.

-           Creates and maintains revenue/expenditure reports.

-           Oversees the fiscal operation of the Center.

-           Creates monthly reports to the state on client services.

-           -           Processes agency invoices and verifies money received from the state against each invoice.

-           Works with Grant Accounting to set up budgets.

-           Creates and maintains contracts for community service.

-           Supervises inventory control on all equipment in all offices statewide.

Secondary Functions

-        Assist Assistant Vice President with other related duties as needed.

-        Performs other related duties as assigned.

Knowledge and Abilities

-        Knowledge of office procedures.

-        Knowledge of the use of spreadsheets

-        Knowledge of customer service skills.

-        Ability to work independently and with others.

-        Knowledge in the use of word processing.

Supervision Given and Received

Performs under general supervision.  Determines own methods of performing assigned work.  Supervises classified employees.

Minimum Qualifications

High school degree or equivalent; five years experience in an office setting; at least five years experience in accounting.

April 2008