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Account/Position No.: 37000/816680 Level 13 Position Title: Assistant Dean Department: College of Public Health
Function of Position Responsible to the Dean for oversight and management of all financial matters pertaining to the college’s six existing academic departments, instructional and research support units and practice clinics; developing and recommending budgets and implementation plans for existing and planned units of the college; ensuring compliance with established college, university, TBR/THEC and federal policies as well as compliance with policies and procedures of external accrediting bodies for the college in fiscal matters; reviewing all hiring for college personnel for compliance and alignment with college staffing goals; serving as a member of the college’s administrative team; strategic planning and implementation; holding signature authority for the Dean concerning daily operations; reviewing and analyzing accreditation requirements for the planned College of Public Health including developing and monitoring the implementation schedules pertaining to the accreditation procedure and policy and assisting with preliminary and post reporting required by the college’s national accrediting body; serving on the College of Public Health Accreditation Team which is responsible for directing self-study to ensure initial and continuing accreditation of the new college; serving as Coordinator for the Health Care Administration Graduate Certificate Program including serving the Deans of three colleges as (Administrative) Coordinator for the interdisciplinary program; approving admission of new students; developing status reports on progress of the program; and advising students on admissions policies while also serving on various university committees and as a liaison to various agencies in representation of the College of Public and Allied Health; and performing other related duties as assigned. Essential Functions - Administers and manages all financial and budgetary operations of the College of Public Health. - Develops annual budgets for existing units of operation and pro forma budgets for planned units. - Conducts research and develops reports for strategic planning purposes related to fiscal management of the college and productivity of its faculty and academic programs. - Develops financial reports for internal and external governing bodies including the Vice President for Health Affairs, Vice President for Finance and Administration, external accrediting bodies and granting agencies for the college’s six departments and related professional organizations. - Holds signatory authority for the Dean, College of Public Health, in daily operations of the college and in absence of the Dean and uses discretional judgment to act on the Dean’s behalf in resolving routine operational problems. - Develops and monitors approved college staffing budget. - Develops and recommends research startup packages for new faculty hires. - Reviews all hiring requests for compliance with college staffing plans and university/TBR policies and advises on such policies. - Reviews for compliance and approves under the Dean’s signature, the hiring of non-faculty and non-administrative positions in the college. - Develops and/or reviews personal service contracts and clinical affiliation agreements for compliance. - Monitors revenue producing activities in the college to ensure alignment with established revenue goals and policies and procedures. - Meets with faculty to review grant and contract proposals and monitors management of awards for budgetary compliance with college goals and university, state and federal guidelines. - Reviews all academic program proposals for fiscal compliance with college goals and prepares required THEC budgetary proposals. - Interprets, monitors and administers TBR and university policies, procedures and guidelines to ensure compliance. - Serves as administrative contact for contracts and grants awarded to the Dean and the college. - Serves as central contact with university administration on fiscal matters for the college. - Reviews and analyzes criteria and procedures established by the national accrediting body for the planned College of Public Health to ensure that the established timeline for accreditation aligns with the college’s hiring, reporting and financial activities including assisting with development, monitoring and revision of the master timeline for completion of all requirements for the accreditation process; assisting with preparation of required preliminary and post reporting; developing required data collection systems; and advising the Dean on progress and areas of concern pertaining to the established timeline. - Develops and manages the college’s summer school budget including identifying funding sources and making recommendations to the Dean and departmental chairs on staffing levels for summer programs that will meet university planning goals and programmatic requirements for the college. Secondary Functions - Serves as Coordinator for the Health Care Administration Graduate Certificate Program including serving the Deans of three colleges as (Administrative) Coordinator for the interdisciplinary program; approving admission of new students; developing status reports on progress of the program; and advising students on admissions policies. - Serves on university committees including the Summer School Planning Committee, University Grievance Committee, Academic Deans’ Representative on Banner HR Team and University Criminal Background Investigation Task Force. - Serves as a liaison to various agencies and attends select meetings in representation of the college including the Southeast Public Health Training Center, the Association of Schools of Allied Health Professions and East Tennessee State University’s Office of Rural and Community Health. - Performs other related duties as assigned. Knowledge and Abilities - Knowledge of accounting principles and fiscal management. - Knowledge of university/TBR/THEC policies, procedures and guidelines. - Knowledge and skill in budget and financial planning and reporting. - Knowledge of program development and management. - Knowledge of presentation design/development. - Knowledge of strategic planning. - Knowledge of academic protocol/policy. - Knowledge of accreditation criteria. - Knowledge of mainframe and computer systems software. - Knowledge and skill in applying accepted public relations protocol. - Knowledge of human resource management practices. - Knowledge of computers and various software packages including spreadsheets, databases, and presentation graphics. - Knowledge of public policy and the legislative process. - Knowledge of research methods, i.e., research design, data gathering, analysis, reporting, etc. - Ability to conduct market research and apply skills in statistical analysis to financial planning and reporting. - Ability to organize data collection systems needed for reliable and timely reporting. - Ability to communicate effectively. - Ability to work independently. - Ability to use sound judgment and solve problems. - Ability to establish and maintain effective working relationships with various internal and external constituents. - Ability to supervise employees in a fair and equitable manner. Supervision Given and Received Performs under general supervision. Determines own methods of performing assigned work. Minimum Qualifications Master's degree in business administration, public health administration or related field required; five years experience in administration, fiscal management, program planning and public relations; and proven record of success in fiscal management and program planning.
August 2007
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