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Frequently Asked Questions

  • We hope to be selected to attend the storytelling workshop and are preparing our application. We need to inform our employers about the items we will be expected to pay for. Can you tell me which expenses we should budget for?
    Affordability was a big concern for us when we planned this event. To remove barriers for you to attend we are covering key costs. We discussed it on pages 2-3 of the Program Announcement, but are listing details here for your easy reference.
    Mileage/Flight - your driver will be reimbursed for mileage for the trip at .46 cents per mile. Flight or auto costs must first be paid by you, though.
    Lodging - Your hotel reservations will be made and paid for by us. You will be responsible for incidental costs you incur at the hotel. We do hope that if there are three people traveling from your community that two of you will be able to share a room to help maintain our expenses.
    Food - meals during the training will be provided. On Friday night you will get some free time and should be prepared to buy that meal. After the training ends late afternoon on Saturday, if you need to stay in town that night you should be prepared to buy that evening's meal as well.
    Other Costs: There aren't any other required costs. You may be interested in heading to the mall or somewhere else Friday or Saturday evening - if so, keep that in mind for your personal spending.

  • What I'm really interested in is the "Exploring Special Appalachian Cancer Issues with Communities" RFP, but none of these FAQ's have talked about it. When are you going to post more info?
    We just did! The 4 topic sheets are available, as is the RFP (7/1/10).

  • Wait! What happened to the 5th Topic? We were planning to respond to the environmental issues topic.
    Due to the complexity of this topic, it will be handled in a different way than the 4 special issues. If you are interested in being involved in this discussion, please contact Jill Bumpus (bumpus@etsu.edu or by phone 423-439-4093).

  • I would like to nominate a community to be part of the storytelling project. How do I do that?
    Great! you can download the RFP and the Application from the storytelling project page. Anybody can nominate a community, but these communities must be in Appalachian counties. Additionally, you can nominate yourself to attend if you are part of the community, but all nominated people must commit to attend if they are selected. Check your schedule and block these days off!

  • Who should the "nominator" be? Does it have to be someone from the state CCC?
     Communities can be nominated by someone from their CCC, but they can ALSO  be nominated by a community member. It is okay to be both the nominator and one of the individuals representing a community.

  • I would like to bring my family with me to the storytelling workshop. Can they share my hotel room?
    This workshop is going to demand so much of your time and energy that you will have very little time to spend with your family. Also, we will provide your lodging, but cannot cover the cost of lodging or meals for your family. Please be prepared to spend all of your time at the training involved in the training.

  • I live more than 6 hours' drive from Johnson City, Tennessee. Can I fly to the storytelling workshop? Will I be reimbursed for my parking at the airport? What about baggage costs?
    All travel plans must be pre-approved in writing by program staff for you to receive reimbursement. It is likely that if you live more than 6 hours' drive from Johnson City, that we will approve your plans to fly - BUT WE STILL NEED TO PREAPPROVE, OR YOU WON'T GET REIMBURSED. Other reasonable costs will be reimbursed as well - contact program staff to discuss what qualifies as reasonable.

  • I'm from a state CCCC and I'm not familiar with organizations in the Appalachian part of my state. Do I need a local partner to apply for a Roundtable award?
    YES! This is the primary focus of these awards - to get you out and interacting with local organizations - and to get them interacting with you. Roundtables MUST represent a partnership between local and state folks (it's in the RFP).

  • Where can I find information about cancer difference rates?
    Great question! To see a list of all counties eligible to apply for the roundtable (and download the maps and rates for those groupings) check out the Groups page!

  • Where do I submit my Proposal?
     The proposal submission page is up and running, and can be found here. Be sure to download and complete the Substitute W-9 if your RFP requires it (this includes the Roundtable RFP).

  • What are the spending restrictions for the Roundtable RFP?
    ETSU operates under the Tennessee Board of Regents guidelines for spending. Common spending considerations include: the State does not pay for alcoholic beverages. If you are sponsoring a meal at your event and somebody wants to have a glass of wine or a beer with dinner, make sure they pay for it separately. Also, TBR prohibits the purchase of gift cards - if you're looking for incentives, think creative (there have been some great ones already). Keep in mind that if you are flying in a speaker, typically the University only reimburses Coach airfare rates (although as your speakers should be from your local area - that's probably a non-issue). If you're paying for local travel, check what your state or region's mileage rates are. We ask that you be considerate of your expenses, that they would be deemed reasonable by auditors at our institution and yours.
    *From the RFP: "Funds may be used for meeting expenses, including space, meals, and lodging; preparation of a report that describes cancer incidence and mortality for the Appalachian region of a state including state and national comparisons; travel for speakers, and cost of producing a written report on the process and findings of the Forum. Funds may not be used for honoraria or staff salaries."

  • What about spending restrictions for the Storytelling RFP?
    In Stage 1 of the Storytelling Project, individuals who are selected by ETSU to attend will be responsible for paying the cost of travel to-and-from the workshop. They will be reimbursed for pre-approved travel expenses including mileage or flight costs (if driving is determined to be unreasonable). Lodging, meals, and training expenses will be provided on-site.
    Stage 2 spending guidelines are currently pending. Check back when we announce stage 2!

  •  What are the indirect costs allowable with these grants?
    These grants are a flat rate as listed in the individual RFPs, which is a direct cost. There are no indirect costs allowed.

  • How will my organization get the money if we are selected?
    It is important to be aware that this is a cost reimbursement contract. All expenses must be paid by the applicant, and invoiced at the end of the grant period for reimbursement. Per the contract sub-awardees will sign, you may invoice up to half the cost once it is spent-out, and submit a second invoice to be reimbursed after the final report is approved.

  • I like the idea of a Roundtable, but my organization is not located in an Appalachian county on your list. Can we still apply?
    We are glad that you're interested, but this Roundtable opportunity is only for certain Appalachian counties. While many Appalachian counties have high cancer mortality rates, this is only for identified counties from the list.  Please consider getting involved in the storytelling project, or look for the upcoming White Papers RFP.

  • I thought there wasn't any extra money available for Comprehensive Cancer Control. How is this funded?
    The Comprehensive Cancer Control Plans Implementation in Appalachian Communities Program is funded under a cooperative agreement between the Centers for Disease Control and Appalachian Regional Commission. These funds are existing allocated funds- they just weren't scheduled to be spent until now. 


If you have any more questions about the Requests for Proposals or this program, please contact Jill Bumpus, Coordinator, at (423) 439-4093 or bumpus@etsu.edu.

This page will be updated as new questions are posed.

Click here to go back to the main page for Comprehensive Cancer Control Plans Implementation in Appalachian Communities Program.