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Post Office

Division of Business and Finance

Bulk Mail & Bulk Mail Purchases

Photograph of a Bulk Mailing Tub

Lorton Data Functions 

Mail Piece Requirements:

A minimum of 200 pieces or 50 lbs. of identical mail is required.
All mail must be destined for a U.S. address. No foreign mail may be sent in a standard mailing.
The pieces must be of identical size, weight and content, no exceptions made.
Each piece must weigh less than 16 oz.
The mailing piece must be printed or duplicated material.
Standard mail cannot contain bills, statements, or personal messages.
Mail pieces must be rectangle in shape. The address must be placed parallel to the longer side of the mailing piece.

Addressing:

Always use your department name:

East Tennessee State University
Postal Services
BOX 12345
Johnson City, TN 37614

Use pre-printed mailing indicia. (Ours is 194) 

Mailing Lists:

Mailing list data files must be in Excel format. No other formats will be accepted. If the mailing list is not provided in a format that we can use, it will be returned to you for correction.

When creating a data file for your mailing list, please follow the structure in the example below.

Sample mailing list format:

Example List: Prefix First Name Middle Name Last Name Title Company Main Address 2nd Address City State Zip Mr. John H Doe   34 North Drive  Johnson City TN 37604 Dr. Alex  Bucky President ABC Inc PO Box 12345  Johnson City TN 37614 Dr & Mrs. Jessica B Pirate   1308 Jacobs Suite 25 Jonesboro TN 37659

Click Here to Download sample mailing list (Excel format)

Submittal of Standard Mail Project:

Submit your request for a project using our ETSU POSTAL SERVICES MAIL PREPARATION/POSTAGE FORM 

For additional information on submitting requests, Contact the ETSU Postal Services office at Postal@etsu.edu

Time Frames - Scheduling of Standard Mail Project:

Schedule your project at least five days in advance, and allow 6 to 14 days for the USPS to deliver.

Typical turnaround time on a mailing under 5000 pieces will be 24 hours, depending on the size of your mailing job. On large complicated mailings, please call ahead for a turnaround time.

USPS Handling of Standard Mail:

The USPS will recycle all undeliverable mail.

The USPS can and will open standard mail pieces for content inspection.

 

 

 

 

 

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