Request for Budget Revision Form

Request for Budget Revision Form

Sample Budget Revision Form

1.	Index Number--The five digit index number where funds need to be transferred to or from (i.e. 40400).
	a.	A budget revision will need to be processed for five digit index numbers. For assistance in preparing a budget revision form for grants or foundation indexes, contact Grant Accounting or Foundation Accounting.
	b.	If the Index numbers have a different program code, this budget revision can only be processed during the October and/or Spring budget process due to what is called crossing programs. The budget is established on eight program classifications: Instruction (200), Research Support (250), Public Service (300), Academic Support (350), Student Services (400), Institutional Support (450), Operation and Maintenance of Physical Plant (500), and Scholarships and Fellowships (550). These programs are governed by the TBR and cannot change once the budget is approved.
2.	Account Code--The five digit number identifying where the budget is being transferred to or from (i.e. travel 73000, operating 74000, etc.).
3.	Index Name--The name of the Index that corresponds with the five-digit index number.
4.	Amount Increase--The budgeted dollar amount rounded to the nearest $10 to be added to the corresponding account code.
5.	Amount Decrease--The budgeted dollar amount rounded to the nearest $10 to be subtracted from the corresponding account code.
6.	Justification--A short explanation as to why the funds are being transferred.
7.	Requested by--The originator of the budget revision.
8.	Approved by--Approval by the appropriate Chair/Dean/Director or designee.
9.	Approved by--Approval by the appropriate Vice President for the Division, President or designee.
10.	Approved by--Approval by the Senior Associate Vice President for Budget and Financial Planning or designee. Usually the final signature before processing.
11.	Budget Office Use Only--Upon approval, the Office of Budget and Financial Planning will assign a Batch Header number (BDXXXXXX). This information identifies the specific batch of budget revisions. After the data has been entered into Banner, a copy will be forwarded to the originating department. The original will be kept on file in Financial Services.