Steps in the Evaluation Process

The information below will take you step-by-step through the evaluation process.  You may also download a PDF copy of this information.

  • On the opening day of each evaluation application period, you will have access to the application link. You should have already met with your MPA Advisor and/or Ms. Martha Edde, the Coordinator of Medical Professions Advisement office, to determine WHEN you should complete the ETSU composite evaluation process. Typically, this is done during the spring/summer/fall of your junior year, depending upon your program of study. Also, as a reminder, you must have completed 30 credit hours at ETSU to be eligible for this evaluation.
  • Once you enter the system, you will need to read and complete the following information: the evaluation process instruction sheet (this document), request for MPA evaluation (authorization), evaluation review waiver form (waiver of access), evaluation application (general information and student profile), and the faculty evaluation forms (evaluator section).
  • We recommend that you complete forms in this order: the authorization for evaluation, waiver of access form, general information section, evaluator selection section, and the student profile section.
  • All evaluators' requests and responses will be handled electronically. You will be able to see the progress of your requests through the ETSU composite evaluation system. It is important to follow up on your requests and make sure all four evaluator requests have been approved by MPA office. If a rejection occurs, the student is required to submit a new evaluator request for approval.
  • The following items should be prepared to upload to the student profile section. All required uploads must be submitted at the time of completion and before you click the submit button (information will be lost if required sections are not completed when the submit button is clicked).
    • Photograph: A recent photograph must be included with the evaluation application form and should be uploaded when indicated in the process.
    • BCPM Calculation Sheet: There is a Biology, Chemistry, Physics, and Math (BCPM) calculation sheet provided in the system to assist with BCPM calculations. Only prerequisite courses should be used, including any repeated courses. No substitutions are allowed – if you do not see it on the list, we do not want it calculated in the BCPM averages. Please upload the completed form when indicated in the process.
    • Resumé: Applicant resumé is an optional; however, you should complete the application to the fullest before uploading a resumé.
    • Volunteer/Practical Experience: When identifying practical experience and volunteer work, please include the number of hours you have completed in each area.
    • Personal Essay: Your personal essay should address why you selected Medical, Dental, Physician Assistant, Veterinary, etc. as a career and how that particular program relates to your immediate and long-term professional goals. Describe how your personal, educational, and professional background will help you achieve your goals. The essay should be no more than two pages, typed, double-spaced, and in Times New Roman 12pt. font.
    • If you are a Post-baccalaureate student, please upload a copy of your four-year degree transcript to the Student Profile section.
  • The request for faculty evaluation should come from four (4) faculty members, under whom you have taken, or are taking, one or more classes. You should ask them in advance if they would complete an evaluation of your performance. We strongly recommend that you provide a resumé with a small picture of yourself attached to each instructor as you make your request. The letters you are requesting are intended to evaluate your academic performance and ability in that professor's classes or research projects. Rather than functioning as a more complete letter of recommendation, such as that which the MPA Committee will write, these letters are intended to focus on your academic abilities and your interactions with your professor and fellow students in that specific academic setting. Classes of all types provide opportunities for your professors to comment on your punctuality, maturity, and responsibility, ability to deal with the material, writing, and speaking.
    • Note: The faculty chosen should be regular (not part-time, adjunct, instructor, lecturer, or temporary) ETSU faculty of the rank of Assistant Professor, Associate Professor or Professor. Please do not request graduate teaching assistants. Two faculty should be from the sciences (courses in astronomy, biology, chemistry, computer/information science, engineering technology, environmental health, exercise science, geography, geology, health sciences, mathematics, nursing courses  with clinical components, physics, and behavioral neuroscience), and two from the non-sciences (courses in English, history, music, philosophy, psychology, public health, sports management, sociology, etc.) No two faculty should be from the same department. If you have difficulty identifying faculty who meet these criteria, please consult with Ms. Martha Edde, the MPA Coordinator, for assistance. The completed Evaluation forms must be completed online. DO NOT return your completed evaluation forms personally to the MPA office, as this will invalidate your Evaluation Application.
  • All four faculty evaluators must be approved by the MPA Office before the faculty will receive the electronic notification of your request. You will receive confirmation as your faculty requests are approved. When a faculty evaluator has submitted the individual instructor's evaluation form, it will show "completed" under the evaluator selection section in the system. It is the student's responsibility to follow up and make sure that all of the individual instructor's evaluation forms are submitted online to the application system in a timely fashion. The system closes at 4:30pm on the last day of the posted evaluation period. You can see the progress of your evaluations within the Evaluation system. Faculty members are busy people, and you may find it necessary to remind them about the form on one or more occasions. If you have difficulty getting your forms completed, consult Ms. Martha Edde, the MPA Coordinator, for suggestions.
  • The first 34 qualified students will receive a notification email and continue the evaluation process.
  • MPA Staff will schedule you for interviews with two members of the MPA Evaluation Committee. Expect the interviews to last approximately 30 minutes. Your interviewers will want to discuss your academic record, extracurricular activities, practical health care experience, motivational factors, and other appropriate topics. Again, MPA Staff will be able to provide specific information on the timing of the interviews.
  • At this point, your part in the evaluation process is completed.
  • At the appointed time, the MPA Evaluation Committee will meet to consider the students who are undergoing evaluation. Each student will be evaluated based on information provided by the student to determine the level of committee recommendation. The levels of recommendation are as follows: 1) Recommended with Enthusiasm, 2) Recommended with Confidence, 3) Recommended, 4) Recommended with Reservation, 5) Not Recommended.
  • Based on the Committee's evaluation, the MPA committee chairs and/or coordinator will construct a letter of evaluation to be sent to the professional school(s) to which the student has applied. When the ETSU composite evaluation letter is completed, a notification email will be sent to the student, and student can use this letter for two subsequent years. It is the student's responsibility to notify Ms. Constance Vannoy, the MPA Executive Aide, of when and where the letters should be sent. The composite evaluation letter will be sent only to the specific type of professional schools for which it was prepared. It will not be sent to other types of professional schools, nor to prospective employers, etc. (For example, a letter prepared for a pre-veterinary medicine student will not be sent to an optometry school or pharmacy school. A separate evaluation will be required clarifying change of interest).

Finally, we ask that you keep the MPA Office informed about the progress of your application to professional schools. We are interested in whether or not you were interviewed by professional schools, how the interviews went, whether or not you were offered admission, etc. Please feel free to consult with Ms. Martha Edde, the MPA Coordinator, if you have any questions about the process as described in this document.


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Composite evaluation home

Steps in the evaluation process

Downloadable evaluation guide

Requesting faculty evaluations

Evaluation committee members

Evaluation committee schedule

Professional school application deadlines

Access your field's centralized application portal by visiting the link above.

Application deadlines:
Depending on the professional school the student wishes to enter, the MPA committee evaluation process should be completed approximately 12 to 18 months prior to the date the student plans to enroll in their professional school of choice. Be aware of application deadlines and schedules for the MPA evaluation committee to review applications, and make sure to plan accordingly. Application deadlines vary from school to school and also vary depending on the chosen program of study.

Be sure to check with your professional schools of interest to determine recommendation letter requirements.