ALUMNI AFFAIRS OFFICE RECORDS
1894-1985 and undated

East Tennessee State University
University Archives
P. O. Box 70295
Johnson City, Tennessee 37614

E-mail: archives@etsu.edu
Telephone: (423) 439-4338

_____________________________________________________________

INTRODUCTION

ADMINISTRATIVE INFORMATION

Provenance: The Alumni Affairs Office Records were transferred to the University Archives by the Alumni Affairs Office on January 10, 1986 and March 20, 1991. The collection was opened for research in November 1997.

Access: The collection is open for research.

Processing Information: T.Fisher and Marie Redesco completed processing the collection in 1989. Ned Irwin revised the guide in 1997.


HISTORICAL NOTE

An alumni association was first organized at East Tennessee State Normal School during the spring quarter, 1915. The first president was William Edgar Lyle. When East Tennessee acquired college status in 1925, a new alumni association was established on May 16, 1925. Officers elected were W. C. Morrison, president; Albert E. Choats, vice-president; Mary Elsie White, secretary; and Frank J. Alexander, treasurer. The association began publishing the Alumni Quarterly in 1935. Since the 1950s, alumni services at East Tennessee have undergone reorganization, with the alumni association becoming part of a more encompassing alumni office. In 1959 there was organized the Public Information and Alumni Services Office. In 1960 that office became Alumni Services, and in 1970 Alumni Affairs. Fifteen years later alumni activities and services became part of the Alumni and University Relations Office. As of this writing the 1985 reorganization remains in effect.


SCOPE AND CONTENT

The Alumni Affairs Office Records consist primarily of black and white photographic prints which depict student and faculty activities, special events, and campus buildings and scenes, 1970-85. Photographic negatives depicting campus life are also included, as are miscellaneous correspondence, publications, lists, newspaper clippings, notes, two phonodiscs, three oversize certificates, and artifacts which relate to East Tennessee State, and a scrapbook documenting the alumni association activities, primarily for the period between 1915 and 1964. In addition, diplomas and certificates awarded to Henrietta Peck Ayre Green, a graduate of East Tennessee State Normal School and East Tennessee State College are included.

The Alumni Affairs Office Records are divided into five series as follows: Series I, Photographic Prints; Series II, Photographic Negatives; Series III, Henrietta Peck Ayre Green Materials; Series IV, Printed and Miscellaneous Materials; and Series V, Artifacts.

Important subjects covered in the collection include:

East Tennessee State University--Alumni and alumnae
East Tennessee State University. Alumni Association
East Tennessee State University--Buildings
East Tennessee State University--Description--Views
East Tennessee State University--Employees
East Tennessee State University--Faculty
East Tennessee State University--Faculty--Biography
East Tennessee State University--Societies, etc.
East Tennessee State University--Sports
East Tennessee State University--Students
Green, Henrietta Peck Ayre
National Register of Historic Places
Speeches, addresses, etc.
Universities and colleges--Departments

SERIES DESCRIPTION

Series I, PHOTOGRAPHIC PRINTS, 1913-80 and undated, Boxes 1-8.

This series consists of black and white photographic prints, mainly 5 x 7, of student and faculty events, campus buildings, and scenes, ETSU offices and departments, and student, faculty, and alumni portraits. The series is divided into subseries as follows: Subseries I-A, Athletics 1971 (most undated); Subseries I-B, Buildings 1963-71 (most undated); Subseries I-C, Campus Organizations 1966-68 (most undated); Subseries I-D, Campus Scenes 1953-72 (most undated); Subseries I-E, Events 1967-76 (most undated); Subseries I-F, Non-University Prints (undated); Subseries I-G, Offices and Departments 1969-76 (most undated); and Subseries I-H, Persons, 1913-80 (many undated).

Subseries I-A, ATHLETICS, 1971 and undated, Box 1.
Included are prints of interscholastic and intramural sports at East Tennessee State. The prints are arranged alphabetically by title of sport.

Subseries I-B, BUILDINGS, 1963-71 and undated, Box 1.
This subseries contains photos of buildings on the campus of East Tennessee State. The prints are arranged alphabetically by name of building.

Subseries I-C, CAMPUS ORGANIZATIONS, 1966-68 and undated, Box 2.
Included are prints of individuals in campus organizations at East Tennessee State. The prints are arranged alphabetically by name of organization.

Subseries I-D, CAMPUS SCENES, 1953-72 and undated, Box 2.
This subseries contains photographs of different scenes on the East Tennessee State campus. The prints are arranged alphabetically by subject.

Subseries I-E, EVENTS, 1967-76 and undated, Boxes 2-5.
Contained in this subseries are prints depicting campus events. The prints are arranged alphabetically by title of event.

Subseries I-F, NON-UNIVERSITY PHOTOGRAPHS, undated, Box 5.
Included here are prints of different non-university persons and places.

Subseries I-G, OFFICES AND DEPARTMENTS, 1969-74 and undated, Boxes 5-6.
This subseries contains prints of people and events associated with offices and departments at East Tennessee State University (ETSU).

Subseries I-H, PERSONS, 1913-80 and undated, Boxes 6-8.
This subseries contains portraits of students, faculty members, staff members, and alumni from East Tennessee State, as well as guests of the school, performers, and lecturers.

Series II, NEGATIVES, undated, Box 8.
Included are miscellaneous negatives of events, people, and places associated with ETSU.

Series III, HENRIETTA PECK AYRE GREEN MATERIALS, 1911-48, Box 9 and oversize folder.
This series contains photographs, diplomas, and certificates which relate to Green, a graduate of East Tennessee State Normal School (ETSNS) and to students and faculty she knew while attending ETSNS.

Series IV, PRINTED AND MISCELLANEOUS MATERIALS, 1894-1981 and undated, Boxes 9-10.
This series contains miscellaneous printed materials, correspondence, publications, lists, newspaper clippings, notes, and a scrapbook which document the activities of the alumni association, primarily for the period 1915-81. Material is arranged alphabetically by subject and then chronlogically with dated material filed before undated material.

Series V, ARTIFACTS, 1932 and undated, Box 11.
This series contains artifacts which relate to East Tennessee State College. Included are a 1932 cap and gown, and a plaque, undated, presumably from a campus organization.

Non-Manuscript Materials
Two ETSNS diplomas (1912 and 1914) and an ETSNS certificate (1912) which belonged to Henrietta Peck Green Ayre have been removed from Series III, and stored in the map cabinets by accession number. Two phonodiscs, "There is a Balm in Gilead" by the East Tennessee State College Glee Club and "You're Just in Love," by Anita Roddy and Bronson Matney have been placed in the audio-visual storage area.


BOX AND FOLDER LIST

Series I, PHOTOGRAPHIC PRINTS, 1913-80 and undated, Boxes 1-8.

Subseries I-A, ATHLETICS, 1971 and undated, Box 1.

Box 1

1. Athletics: Archery, ND.
2. Athletics: Aerobic Dance, ND.
3. Athletics: Badminton, ND.
4. Athletics: Baseball, ND.
5. Athletics: Basketball, ND.
6. Athletics: Bowling, ND.
7. Athletics: Cheerleaders, ND.
8. Athletics: Football, 1971 [most ND].
9. Athletics: Golf, ND.
10. Athletics: Gymnastics, ND.
11. Athletics: Horseback Riding, ND.
12. Athletics: Riflery, ND.
13. Athletics: Soccer, ND.
14. Athletics: Spectators, ND.
15. Athletics: Tennis, ND.
16. Athletics: Track and Field, ND.
17. Athletics: Volleyball, ND.
18. Athletics: Swimming, ND.

Subseries I-B, BUILDINGS, 1963-71 and undated, Box 1

Box 1

19. Buildings: Alexander Hall, ND.
20. Buildings: Amphitheater, ND.
21. Buildings: Brooks Gymnasium,1954 [most ND].
22. Buildings: Brown Hall, ND.
23. Buildings: Building Interiors, Unidentified, ND.
24. Buildings: Clack Building (Chiller Plant), ND.
25. Buildings: Culp, D. P. Center, ND.
26. Buildings: Davis Apartments, ND.
27. Buildings: Dossett, Burgin E. Hall 1970 [most ND].
28. Buildings: Ellington Hall, ND.
29. Buildings: Gilbreath Hall, 1964 [most ND].
30. Buildings: Lamb Hall, 1971.
31. Buildings: Luntsford Apartments, ND.
32. Buildings: Memorial Center (Mini-Dome), ND.
33. Buildings: Physical Plant, ND.
34. Buildings: President's Home (Old), ND.
35. Buildings: Reece Museum, ND.
36. Buildings: Sherrod Library, ND.
37. Buildings: Student Center (Old), 1963 [most ND].
38. Buildings: Taylor Hall, ND.
39. Buildings: Warf-Pickel Hall, ND.
40. Buildings: Wesley Center, ND.
41. Buildings: Wilson-Wallis Hall, ND.

Subseries I-C, CAMPUS ORGANIZATIONS, 1966-68 and undated, Box 2.

Box 2

1. Campus Organizations: Foreign Student Association, ND.
2. Campus Organizations: Majorettes, ND.
3. Campus Organizations: Student Government Association, 1966, [most ND]. 4. Campus Organizations: Various, 1968 [most ND].

Subseries I-D,

Box 2

5. Campus Scenes: Aerial Views, ND.
6. Campus Scenes: Campus Landscapes, ND.
7. Campus Scenes: Classes, Indoors, ND.
8. Campus Scenes: Construction, ND.
9. Campus Scenes: Dorm Life, 1953 [most ND].
10. Campus Scenes: Panoramic Views of Campus, 1963-72 [few ND].
11. Campus Scenes: Parking, ND.
12. Campus Scenes: Students, Indoors, ND.
13. Campus Scenes: Students, Outdoors, 1969, [most ND].
14. Campus Scenes: Students, Recreation, ND.
15. Campus Scenes: Students Studying, ND.
16. Campus Scenes: Transportation, ND.
17. Campus Scenes: Winter, ND.

Subseries I-E,

Box 2

18. Events: Awards 1967-76 [most ND].
19. Events: Beauty Pageants 1970-71 [most ND].
20. Events: Beauty Pageants ND.
21. Events: Concerts and Recitals, ND.

Box 3

1. Events: Conferences and Seminars, 1966-70, [most ND].
2. Events: Fairs and Festivals, 1968 [most ND].
3. Events: Graduation 1957-72, [most ND].
4. Events: Graduation 1957-72, [most ND].
5. Events: Graduation ND.
6. Events: Greek Activities, ND.
7. Events: Handicapped Awareness Week, ND.
8. Events: Homecomings, 1966-75.
9. Events: Homecomings, ND.
10. Events: Homecomings, ND.

Box 4

1. Events: Honors Day, 1971 [most ND].
2. Events: Lectures/Speeches, ND.
3. Events: Museum Exhibitions, 1972 [most ND].
4. Events: Panhellenic Rush, ND.
5. Events: Parades, ND.
6. Events: Parties/Receptions/Banquets, 1951-73 [some ND].
7. Events: Parties/Receptions/Banquets, ND.
8. Events: Parties/Receptions/Banquets, ND.
9. Events: Parties/Receptions/Banquets, ND.
10. Events: Parties/Receptions/Banquets, ND.

Box 5

1. Events: Registration, 1964 [few ND].
2. Events: Telefund, 1981.
3. Events: Theater Productions, 1974 [most ND].
4. Events: Theater Productions, ND.

Subseries I-F,

Box 5

5. Non-University: Miscellaneous Photographs, ND.

Subseries I-G,

Box 5

6. Offices and Departments: Accounting, Department of, ND.
7. Offices and Departments: Alumni and University Relations, Office of, ND.
8. Offices and Departments: Art, Department of, ND.
9. Offices and Departments: Biological Science, Department of, ND.
10. Offices and Departments: Bookstore, ND.
11. Offices and Departments: Business, College of, ND.
12. Offices and Departments: Chemistry, Department of, ND.
13. Offices and Departments: Communicative Disorders, Department of, ND.
14. Offices and Departments: Comptroller's Office, ND.
15. Offices and Departments: Criminal Justice, Department of, 1971.
16. Offices and Departments: Dental Hygiene, Department of, ND.
17. Offices and Departments: Education, College of, 1973.
18. Offices and Departments: English, Department of, ND.
19. Offices and Departments: Food Service, ND.
20. Offices and Departments: Geography and Geology, Department of, ND.
21. Offices and Departments: Health Education, Department of, 1977 [most ND].
22. Offices and Departments: History, Department of, ND.
23. Offices and Departments: Instructional Media Center (IMC), ND.
24. Offices and Departments: Intercollegiate Athletics, Department of, 1964-74, [most ND].
25. Offices and Departments: Kingsport University Center, ND.
26. Offices and Departments: Mass Communications, Department of, ND.
27. Offices and Departments: Mathematics, Department of, ND.
28. Offices and Departments: Medicine, College of, ND.
29. Offices and Departments: Military Science, Department of, 1964-70 [most ND].
30. Offices and Departments: Music, Department of, ND.

Box 6

1. Offices and Departments: Nursing, School of, ND.
2. Offices and Departments; Physical Education and Recreation, Department of, ND.
3. Offices and Departments: Placement, Office of, ND.
4. Offices and Departments: President, Office of the,
D. P. Culp, 1970-72 [most ND].
5. Offices and Departments: President, Office of the, Arthur DeRosier, ND.
6. Offices and Departments: President, Office of the, Burgin Dossett, ND.
7. Offices and Departments: President, Office of the, Charles C. Sherrod, ND.
8. Offices and Departments: Sherrod Library, ND.
9. Offices and Departments: Sociology/Anthropology, Department of, ND.
10. Offices and Departments: Student Health Clinic, ND.
11. Offices and Departments: Technology, Department of, ND.
12. Offices and Departments: University School, 1964, [most ND].
13. Offices and Departments: WETS-FM, ND.

Subseries I-H,

Box 6

14. Persons: Faculty and Administration (Mixed), ND.
15. Persons: Faculty/Staff (Group), 1972-73 [most ND].
16. Persons: Faculty/Staff, (A-D), 1971, [most ND].
17. Persons: Faculty/Staff, (E-H), ND.
18. Persons: Faculty/Staff, (I-L), ND.

Box 7

1. Persons: Faculty/Staff, (M-P), ND.
2. Persons: Faculty/Staff, (Q-T), 1970, [most ND].
3. Persons: Faculty/Staff, (U-Z), ND.
4. Persons: Faculty/Staff, (Unidentified), ND.
5. Persons: Lecturers/Performers/Guests (Group), ND.
6. Persons: Lecturers/Performers/Guests (A- I), 1966 [most ND].
7. Persons: Lecturers/Performers/Guests (J-Z), ND.
8. Persons: Lecturers/Performers/Guests (Unidentified), ND.
9. Persons: Students/Alumni (Group), 1913-75 [Few ND].
10. Persons: Students/Alumni (Group), 1913-75 [Few ND].
11. Persons: Students/Alumni (Group), 1913-75 [Few ND].
12. Persons: Students/Alumni (A-B), 1970-75, [Few ND].

Box 8

1. Persons: Students/Alumni (C), 1928-77, [Few ND].
2. Persons: Students/Alumni (D-I), 1930-78, [Few ND].
3. Persons: Students/Alumni (J-O), 1939-80, [Few ND].
4. Persons: Students/Alumni (P-Z), 1926-79, [Few ND].
5. Persons: Students/Alumni (Unidentified), ND.

Series II,

Box 8

6. Negatives: Miscellaneous, ND.

Series III,

Box 9

1. Certificates and diplomas, 1911-48.
2. Green, Henrietta Peck Ayre, Photographs, 1911-13, two ND.
a. Henrietta Peck Ayre Green, ND.
b. Willie Cate Carmichle, Alice Roberts, Nelle Ziekle, Lula Leeper, Henrietta Ayre and Donna Pierce at ETSNS Fall 1911.
c. Elma Rankin in front of administration Building, ETSNS, Spring, 1912.
d. Going to Sunday School: Willie Cate Carmichle, Lula Leeper, Donna Pierce, Mary Graham Robinson, Henrietta Ayre and Alice Roberts, 1911-12.
e. Sidney G. Gilbreath, president of ETSNS with C. Hodge Mathes in front of administration building, ETSNS, 1911-12.
f. Henrietta Peck Ayre Green, left, at desk; Mildred Locke, right, student, September 1918.
g. Alice Roberts, Willie Cate Carmichle, Donna Pierce, Mary Graham Robinson, Lula Leeper and Henrietta Ayre outside administration building, ETSNS, 1911-12.
h. Carter Hall, 1911.
i. Henrietta Ayre Green, Mabel Griffith (?), Crate Arrants Adair, two unidentified persons, ND.
j. Frederick William Alexander, 1911.
k. John Eva Jones, Margarette Webster, Avis Shelton, Henrietta Ayre, Mary Trimly, and Mary Graham Robinson in Carter Hall, ETSNS, ND.

Box 9

3. Biographical Information on Former East Tennessee State Faculty.
4. Miscellaneous Materials, 1894-1930
5. Miscellaneous Materials, 1950-68 and undated
6. National Register of Historical Places: Information on Requirements for.

Box 10

1. Scrapbook, 1915-64

Series V,

Box 11

Cap and gown, 1932 (donated by Ruth Harris, former faculty member); unidentified plaque, ND.

Non-Manuscript Materials

Oversize Folder

1. Henrietta Peck Green Ayre, ETSNS certificate, 1912
2. Henrietta Peck Green Ayre, ETSNS diploma, 1912
3. Henrietta Peck Green Ayre, ETSNS diploma, 1914

Audio-Visual Materials:

1. "There is a Balm in Gilead" by the East Tennessee State College Glee Club, undated (phonodisc)
2. "You're Just in Love," by Anita Roddy and Bronson Matney, undated (phonodisc)