OFFICE OF THE BURSAR RECORDS

1911-1953 and undated

East Tennessee State University

University Archives

Box 70295

Johnson City, Tennessee 37614

E-mail: archives@mail.etsu.edu

Telephone: (423)439-4338
______________________________________________________________________________

INTRODUCTION

Title: Office of the Bursar Records

Collection Number: Accession Number 495

Physical Description: 18.3 linear feet (27 boxes)

5 oversized folders

Creator: Bursar’s Office, ETSU

Repository: University Archives, East Tennessee State University

ADMINISTRATIVE INFORMATION

Provenance: The Office of the Bursar Records were found in the vault of the old Sherrod Library as preparations were being made for the construction of a new library building. The records were transferred to University Archives by Dr. Fred Borchuck, Dean, Sherrod Library, ETSU, on September 26, 1996.

Access: The collection is open for research.

Processing Information: Anna Davidson completed processing the collection in March 2008.

HISTORICAL NOTE

The Bursar’s Office served as the business office for East Tennessee State University from the school’s establishment in 1911 as East Tennessee State Normal School. The office handled school monies, handled requisitions and supplies, payroll, receipting, maintained business and property records, and other normal business activities for the institution. Elbert J. Baxter was the first bursar (1911-1913). For most of the period covered by these records, William L. Prince was the bursar (1913-c. 1944). The position continues at present as a sub-unit of the Office of Financial Services under the Vice President for Finance and Administration. For a complete list of bursars, see “An Academic and Administrative Register of East Tennessee State University” in the Archives Reading Room.

SCOPE AND CONTENT NOTE

The Office of the Bursar Records document the business and financial operations of East Tennessee State University from its’ founding in 1911 when it was known as East Tennessee State Normal School until the mid-1950s when it was known as East Tennessee State College. On-campus student and Army training activities during World War I and World War II are also found in the record-keeping. Records include correspondence, memoranda, budget information, contracts, deeds, business ledgers, purchase orders, receipts, vouchers, other financial records, blueprints, and memorabilia. The records are arranged in files alphabetically by subject. Where multiple files for the same heading are found to be arranged in reverse chronological order, this indicates the original order maintained by the office. Oversized items are housed at the end of the collection.

Important subjects covered in the collection include:

East Tennessee State University. Bursar’s Office

East Tennessee State University—Finance

East Tennessee State University—History

United States. Army. Students' Army Training Corps

Veterans—Education

BOX AND FOLDER LIST

Box 1

1. Abernethy, Alfred H., Architect, 1951-1953

2. Account Ledger, 1911-1912

3. Account Ledger, 1912

Box 2

1. Account Ledger, 1922

2. Accounting Theory and Practice, 1916

3. Accounts (Payable, Vouchers, Emergency Fund), 1917

4. Accounts (Payable, Vouchers, Local Fund), 1918

5. Accounts, 1946-1947

Box 3

1. Administrative Memoranda 1952-1953

2. Affidavit, September 12, 1918

3. Agriculture Department, 1914-1915

4. Agriculture Department, 1918

5. Alcohol Purchase Permit, 1924

6. Appalachian Flying Service, 1947

7. Apportionment of Student Activities Fund, 1926-1927

8. Army Equipment Application, 1945

9. Army Service Forces Correspondence, 1943-1944

10. Art Department, 1914-1915

11. Athletic House, The, 1951

12. Audits, 1921-1928

Box 4

1. Audits, 1930-1931

2. Audits, 1931-1932

3. Audits (Auditor’s Report), July 1, 1938-February 18, 1947

Box 5

1. Bank Books and Payroll Books, 1920-1937

2. Barnes and Noble Correspondence, 1918

3. Beckner, Letha E., Correspondence, 1939-1940

4. Beeson, D. R., Architect, 1952

5. Boarding Department, 1915-1916

6. Boarding Department, 1917-1918

7. Bookstore Accounts, 1934

8. Browning Hall, 1953

9. Budget, 1943-1944

10. Budget, 1945-1946

11. Budget, 1945-1947

12. Budget, 1945-1947

Box 6

1. Budgets and financial statements, 1926-1927

2. Building Repairs, 1914

3. Building Repairs, 1916

4. Building Repairs, 1916-1917

5. Business Correspondence (John A. Clack), 1937-1941

6. Cafeteria, 1925-30, 1 of 2

7. Cafeteria, 1925-30, 2 of 2

8. Carolina Biological Supply, 1953-1954

9. Cash Reports, 1916-1917

10. Cassel Brothers, 1952

11. Certificates of Registry (National Poland-China Record Association), 1924

Box 7

1. City of Johnson City, Tenn., 1952-1953

2. City of Johnson City, Tenn., Correspondence, September-October 1945

3. Civilian Pilot Training Program, 1943

4. Clack, John A., 1942-1943

5. Clack, John A., Correspondence/Life and Accident Insurance, 1943-1948

6. Clinchfield Railroad Company, 1933-1946

7. Collector of Internal Revenue, 1952

8. Comptroller of the Treasury, 1945

9. Correspondence, 1921-1922

10. Cumberland Telephone and Telegraph Company, 1918

11. DA 310 Forms, 1948-49

12. Deed: George L. Carter and Mayetta W. Carter to State Board of Education, East Tennessee State Normal School, 1911

13. Deed: Holston Corporation and Carolina Clinchfield and Ohio Railway, 1920-35

14. Deed: John Lyle, Sr. to Benjamin D. Lyle, 1890 (1918 copy of deed)

15. Delivery Invoices, 1927-1948

Box 8

1. Deposits—Expendable Receipts, 1945-1946

2. Dining Hall Receipts/ Transfer Tickets, 1920

3. Distribution of Fees, 1951-1952

4. Domestic Department—Summers Lyle Receipts/Bills, 1916

5. Donation List—Auto Mechanics, undated

6. Donation List—Metal working Machinery, 1946

7. Dossett, Burgin E. (President), 1952-1953

Box 9

1. East Tennessee State Normal School Activity Association, Cancelled Checks, 1915-1916

2. East Tennessee State Normal School Payroll; Office Supplies; Letters answered, 1922-1924

3. East Tennessee State Normal School Stationery, 1914

4. Education, Department of, 1945-1947

5. Education, Department of, 1952-1953

6. Educational Test Bureau, 1938-1940

7. Expenditures and Income, East Tennessee State College, 1935-1946

8. Extension Service, 1952-1953

9. Extra Services, 1914-1915

Box 10

1. Faculty Memo from Courtesy Committee, April 29, 1953

2. Federal Board for Vocational Education, 1920

3. Federal Public Housing Authority, 1946

4. Financial Reports, 1915-1916

5. Financial Reports, 1917

6. Financial Reports, 1920-1931

7. Financial Reports, 1921-1924

8. Financial Reports, 1931-1933

Box 11

1. Financial Reports, 1935-1936

2. Furniture, 1914

3. GI Information—Certificates of Enrollment, 1946-1947

4. GI Information, 1946

5. GI Information, 1945

6. GI Information—Statements of withdrawal, 1946

7. GI Records, 1945

Box 12

1. Gilbreath, Sidney G.: Correspondence/Receipts, 1914-1915

2. Heating, Lights, and Phone Bills, 1914-1915

3. Heating, Lights, and Phone Bills, 1915-1916

4. History of the Army Air Forces, 1943-1944

5. Home Management House, 1940-41

6. Institutions, 1946

7. Internal Revenue Withholding Statements, 1951

8. Internal Association of Blue Print and Allied Industries Regulations, June 1942

9. International Business Machines Corp., 1950

10. Janitor Supplies, 1916

11. Janitor Supplies, 1914-1915

12. Justus, Italie, undated

13. The Lancaster Co.: Bids, 1939

14. Letters, 1924-1926

15. Letters Received 1924-1926

16. Library, 1914-1915

17. Local Fund Vouchers, 1915-1916

Box 13

1. Local Fund—Accounts Payable, 1916-1917

2. Lyle Property, May 1948

3. Manual Training Department, 1914-1915

4. Manual Training Department, 1916-1917

5. Manual Training Department, 1917

6. Maryville College, 1942

7. Milligan College, 1938-1939

8. Miscellaneous Receipts, 1914-1915

9. Monthly Subsistence Reimbursements, 1942-1943

10. National Youth Administration, 1939-1940

Box 14

1. Office of Price Administration, 1943

2. Office of Price Administration, 1945

3. Office of Price Administration, 1940s

4. Office of Price Administration, 1945-1946

5. Order Receipts and Advertisements, 1923-1924

6. Payroll, 9/13/1921-8/13/1923

7. Payrolls, 1930-31, 1 of 2

8. Payrolls, 1930-31, 2 of 2

Box 15

1. Personal Correspondence (John A. Clack to Miss Jean Scott), June 1943

2. Personnel, 1946

3. Power/Electric Bill, 1915-1916

4. Presidents Office, 1952-1953

5. Prince, W. L., correspondence, 1921-1922

6. Prince, W. L., Letters received 1927-1929

7. Printing, 1914-1915

8. Publishers Co., 1926

9. Purchasing, 1946

10. Purchasing Orders, 1942-1945

Box 16

1. Purchase Orders, 1943-1949

2. Purchase Orders to Dept. of Education, 1946-1947

3. Purchasing Letters to John Clack, 1947-1948

4. Quarterly Statement to Veterans Administration, 1946-1948

5. Quarterly Statements, 1947

6. Readjustment Benefits, Veterans Administration, 1947

7. Receipts, 1915

8. Receipt checks, 1919-1921

9. Refund Permits, 1947

10. Refund Vouchers, 1914

11. Rehabilitation, Current Authorizations, 1952-1953

12. Rehabilitation Reports and Payments, 1952-1953

Box 17

1. Repair Work Receipts, 1916

2. Requisitions, 1913-1914

3. Requisitions, 1953-1954

4. Salary Schedule, 1943-1944

5. Salary Ranges (Department of Public Welfare), 1947

6. Sales Tax, 1947

7. School Furniture Receipts, 1914-1915

8. Science Department, 1916-1917

9. Science Department, 1914-1915

10. Shipping Orders/Purchases, 1946

11. Specials, 1915

12. State Department of Administration, Division of Purchasing, 1937-1942

Box 18

1. State Department of Education—Audits, September 1935

2. State Department of Public Health, 1947

3. State of Tennessee, Department of Education, Nashville, 1946-1947

4. State Requisitions, 1947-1948, Part 1 of 2

5. State Requisitions, 1947-1948, Part 2 of 2

6. State Surplus Agency, 1946

7. Student Army Training Corps, 1918

Box 19

1. Student Army Training Corps, 1918

2. Surplus Property Division, 1945, Part 1 of 2

3. Surplus Property Division, 1945, Part 2 of 2

4. Teaching Supplies/Correspondence to Gilbreath/Prince, 1923

5. Tennessee State Prison List; War Production Board Priorities Regulation, 1944-1945

Box 20

1. Tennessee State Industries, State Prison, Price List, 1946

2. Training School, 1953

3. Transportation, 1915

4. Tri-City Hospital Service Corp., 1944

5. United Student Body, 1918

6. USB Orders, undated

7. University of Tennessee, Knoxville: Agriculture, 1939

8. Veterans Administration: Contracts, 1947

9. Veterans Administration: Correspondence, 1947

10. Veterans Administration: Miscellaneous, 1946-1947

11. Vocational Board, 1919

Box 21

1. Vocational Forms and Correspondence, 1921

2. Vouchers, 1913-1914, Part 1 of 4

3. Vouchers, 1913-1914, Part 2 of 4

4. Vouchers, 1913-1914, Part 3 of 4

5. Vouchers, 1913-1914, Part 4 of 4

6. Vouchers, 1947

Box 22

1. Vouchers 1947

2. Vouchers: Emergency Fund, 1917-1918

3. Vouchers: Freight 1914-1916

4. Vouchers: Transportation, 1914-1916

5. Vouchers: Transportation, 1917

6. Vouchers: Transportation, 1917

Box 23

1. War Assets Administration, Atlanta, Georgia and Consolidated Vultee Building, Nashville, Tennessee, 1946-1947

2. War Assets Corporation, 1946, Part 1 of 2

3. War Assets Corporation, 1946, Part 2 of 2

4. War Assets Corporation: Shipping Documents, 1946

5. War Assets Shipping Orders/Purchasing, 1946

6. Washington County Gas Company, 1942

7. Work Program, 1943-1944

8. Work Program, 1944-1945

9. Work Program, 1945-1946

10. Work Sheet—Monthly Reports, 1945-1946

Box 24

1. World War II: Purchasing, 1 of 6, 1945-1948

2. World War II: Purchasing, 2 of 6, 1945-1948

3. World War II: Purchasing, 3 of 6, 1945-1948

4. World War II: Purchasing, 4 of 6, 1945-1948

5. World War II: Purchasing, 5 of 6, 1945-1948

6. World War II: Purchasing, 6 of 6, 1945-1948

Box 25 (Oversized)

1. Distribution of Disbursements, 1911-1913

2. ETSNS: Record of Disbursements, 1914-1916

3. ETSNS: Record of Receipts, 1914 (with summary statement, 1914-1915)

Box 26 (Oversized)

1. Expense Ledger, 1932-1934

2. Record of Receipts and Bank Account, East Tennessee Normal School, 1912-1914

Box 27 (Oversized)

1. Receipts and Disbursements, 1934-1936

Oversized Folders

Folder 1

1. Account Ledger—Bookstore, 1936-1939

Folder 2

1. Blueprints: Addition to shop buildings, 1945

2. Classroom building, 1946-1947

3. Material for Milkhouse (blueprints), undated

Folder 3

1. National Youth Administration—Time Records, 1937-1939

Folder 4

1. Prince, W. L., Notary Public Certificates, 1917-1938

2. Payroll Ledger Sheet, 1939

Folder 5

1. U. S. Government War Department Program, 1944