East Tennessee State University
Financial Procedures
FP - 1
CONTENT AND PURPOSE OF THE FINANCIAL PROCEDURES MANUAL
The Financial Procedures Manual sets forth the basic policies and procedures for East Tennessee State University for the guidance of deans, department heads, and other personnel charged with fiscal responsibilities. All procedures in the manual with the exception of FP-2 apply to the East Tennessee State University Foundation; however, departments who receive Foundation money must deposit it in the Office of Development within 72 hours.
All personnel with fiscal responsibility should review their operations to insure that procedures currently employed are in conformity with University and Tennessee Board of Regents policies stated herein.
In the event there is any doubt as to whether or not certain departmental procedures being employed are in conflict with these statements, the University Comptroller should be notified and requested to review the questioned procedure.
The contents of this manual are listed numerically by section title on the following page. The University Comptroller's Office may be contacted for questions regarding policies contained in this manual.
The contents of this manual cover the following areas:
FP-2
Cash Receipts and Deposits
FP-3 Petty Cash
FP-4 Purchasing Policies
and Procedures
FP-5 Receipt of
Materials/Approval of Invoices
FP-6 Department Services
FP-7 Travel Regulations
FP-8 Grant and Contract
Procedures
FP-9 Records Disposal
FP-10 Collection of Accounts
Receivable
FP-11 Equipment Control and
Accountability
FP-12 Public Records - Inspecting
and Copying
FP-13 Accounting Systems/Object
Codes/Control
FP-14 Third Party Contracts and
Agreements
FP-15 Payroll Procedures
FP-16 Key Control Procedures
FP-17 Personnel Procedures
FP-18 Risk Management and Liability
Coverage
FP-19 Telecommunications Policy
FP-20 Signature Authorization
Process
FP-21 Flowers, Business Meals
and Recognition Events
FP-22 ETSU Foundation Expenditure
Policy
FP-23 Policy On Access To Financial
Records
FP-24 Policy on Solicitation and
Acceptance of Gifts
FP-25 Maintenance and Renovation
Projects, deleted January 12, 2004
FP-26 Use of Memorial Center
and Brooks Gym, deleted January 12, 2004
FP-27 Approval of Fees
FP-28 Use of Fifteen Passenger Vans
FP-29 Purchase of Bottled Water
Original
effective date: April 9, 1982
Revised: October 1, 1987; November 1, 1989; April 1, 1994; May 1, 1996; February
19, 2001; September 21, 2001, September 9, 2003, January 12, 2004, June 16, 2004,
March 16, 2006
Last review: March 16, 2006
Web page last updated 12/14/07