East Tennessee State University
Financial Procedures
FP - 6
DEPARTMENTAL SERVICES
Contents:
I. BOOKSTORE
II. UNIVERSITY PRESS
III. FOOD SERVICE
LINKS TO EXHIBITS
Supplies may be purchased through the University Bookstore using either a departmental requisition or the University Purchasing Card. All purchases are subject to appropriate university bid limits. University departments receive a 30% discount when using the purchasing card and 20% discount when using a departmental requisition.
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University Press departmental requisitions for jobs costing over $500.00 must be submitted to the University Comptroller's Office to be encumbered. Prior approval by the Director of University Press and the Director of Alumni and University Relations must be obtained on all print jobs off campus. The requisition, appropriately approved as stated above, must be sent to the University Purchasing Department for processing in accordance with purchasing guidelines.
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University funds may be expended for food items not to exceed a total of $100.00 on any one event or activity with any food service caterer or food source desired. The event may be held on campus, excluding the D.P. Culp University Center or Amphitheater. The event must be a private, closed meeting, which is not open to the general public or full student body. Purchase requisitions must be processed in the normal manner to expend these funds.
The event sponsors will need to make appropriate arrangements for the necessary food service support equipment (warming and serving) and clean up. Removal of all food service related items and the proper disposal of all trash is the responsibility of the event sponsor or the catering firm, not ETSU custodial services. In these instances, the University Food Service contractor will not be expected to provide any services.
At no time will university funds be expended for food items, from any food service caterer or food source other than the University Food Service, to be consumed at meetings or events within the D.P. Culp University Center.
Along with this policy is included the understanding that the University Food Service has the right to either refuse requests for catering service for small events or to charge an extra service/delivery charge. This policy does not include or encompass any event or activity sponsored by a non-university affiliated office or organization.
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Exhibits are in PDF Format.
Exhibit 6.A - Example University Press Departmental Requisition
Exhibit 6.B - University Press Departmental Requisition Definitions
Original effective date: April 9, 1982
Revised: October 1, 1987; March 1, 1993; July 1, 1995; September 21, 2001,
February 14, 2002
Last review: March 1, 2004
Web page last updated 09/21/04