East Tennessee State University
Financial Procedures 

 cross line

 

FP-13 Financial Accounting System

Exhibit 13-F

EXPENDITURE OBJECT CODES

Index:
   1XXX Personal Services
   2XXX Employee Benefits
   3XXX Travel
   4XXX Operating Expenses
   5XXX Operating Expenses
   7XXX Departmental Credits
   8XXX Capital Outlay
   9XXX Other
Object Code Short Title Description
1XXX Personal Services  
1100 Adm-Prof Salaries   Administrative - Professional Salaries
Personal services for employees who are not included in academic-professional and would be exempt employees under overtime provisions of the Fair Labor Standards Act (were the institution subject to the act). Included are graduate assistants in administrative positions. Also includes all exempt employees to the extent that they are engaged in the functional categories of Student Services, Institutional Support, Maintenance and Operation of Plant and Auxiliary Enterprises; and includes exempt employees in the functional categories of Instruction, Research, Public Service, and Academic Support who do not fit the definition of "Academic-Professional."
1110 Adm-Regular Administrative - Regular
1120 Adm-Temporary Administrative - Temporary
1140 Adm-Graduate Asst Administrative - Graduate Assistant
1150 Adm-Longevity Administrative - Longevity
1160 Adm-Grant Salaries Administrative - Grant Salaries
1200 Acad-Prof Salaries Academic -Professional Salaries
Personal services for employees who would be exempt under overtime provisions of the Fair Labor Standards Act (were the institution subject to the act) to the extent they are engaged in direct teaching, research, and public service activities of the institution and who hold academic rank. Department heads and directors of instructional departments, research bureaus, and similar activities are included. Research and graduate assistants (including teaching assistants) are included. Professional librarians who hold academic rank are included. Other professional personnel in libraries who do not have academic rank will not be included here.
1210 Acad-Regular Academic - Regular
1211 Acad-Regular-Dev Std Academic-Regular-Developmental Study
1215 Acad-Regular-Ex Pay Academic-Regular-Extra Pay
1220 Acad-Temporary Academic - Temporary
1230 Acad-Overload Academic - Overload
1240 Acad-Graduate Asst Academic - Graduate Assistant
1250 Acad-Longevity Academic - Longevity
1260 Acad-Grant Salaries Academic - Grant Salaries
1300 Support-Sal & Wages Supporting
Personal services for employees who would be subject to overtime provisions of the Fair labor Standards Act (were the institution subject to the act) with the exception of students. This category generally includes secretarial, stenographic, clerical, maintenance and other supporting positions.
1310 Support-Regular Supporting - Regular
1320 Support-Temporary Supporting - Temporary
1330 Support-Overtime Supporting - Overtime
1350 Support-Longevity Supporting - Longevity
1360 Support-Grant Salaries Supporting - Grant Salaries
1400  Students-Sal & Wages Students
Included in this category are employees under a "student employment" program. 
It includes all students with the exception of those designated as graduate assistants." Graduate students who are not "graduate assistants" are included. Included are student assistants, dorm floor counselors and resident advisor, and registration assistants.
1410 Students-RWSP Students - Regular Work Study Program
1420 Students-CWSP Students - College Work Study Program
1430 Students-Other Students - Staff Payroll
Students employed as hourly employees and paid on Staff Payroll
1500 Residents-Sal & Wages Resident Services
Included in this category are the payment for services performed by residents in the College of Medicine and Family Practice.
1510 Residents-Regular Residents - COM and FP
1520 Tenncare Stipends Tenncare Stipends
   
2XXX Employee Benefits  
2100 Retirement-TCRS Matching contributions to the TCRS (Tennessee Consolidated Retirement Fund) for employees.
2101 TCRS-Teachers Matching contributions to the TCRS (Tennessee Consolidated Retirement Fund) for teachers.
2102 TCRS-Adm & Staff Matching contributions to the TCRS (Tennessee Consolidated Retirement Fund) for administrative employees and staff.
2200 Retirement-TIAA Matching contributions to the Optional Retirement Plan.
2201 401K Matching Matching contribution to employee 401K Plan
2300 FICA Matching contributions to FICA
2301 FICA Medicare Tax Matching contributions to FICA Medicare.
2500 Group Insurance Matching group insurance premium for employees, matching insurance for residents.
2600 Unemployment Compensation Unemployment Compensation
Expenses of unemployment compensation.
2700 Educational Benefits Heading - No charges
2710 PC191-Employee-at ETSU Employee at ETSU using a PC191 fee waiver
2711 PC191- Employee-TBR Schools Employee at another TBR school using a PC191 fee waiver
2712 Staff Sch-ETSU Staff Scholarship for ETSU employees
2713 Staff Sch - TBR School Staff Scholarship for employees of another TBR school
2714 Employee Audit Employee auditing a class
2715 Employee-Non Credit Employee registered for Non-Credit courses
2720 Fee Disc-Sp/Dep-ETSU Employee spouse/dependent fee discount
2721 Fee Disc-Sp/Dep-TBR School Employees/TBR Schools spouse/dependent fee disc.
2722 Fee Disc-Sp/Dep-UT Employees/UT spouse/dependent fee disc.
2880 Compensated Leave Employee annual leave and compensatory time
2920 Rec Center Usage Employee Recreation Center Usage fee
2999 Benefit Clearing HRS processing.
   
3000 Travel Heading-No charges.
Travel expenses by employees, visitors or students who are participants in institutional or professional activities. It includes meals, automobile mileage, tickets on commercial carriers, taxi fares, motel and hotel accommodations, and rental charges for vehicles used in travel.
 3100 Individual In-State Heading - No charges
3110 Prof-Indiv In-State In-State - Individual
Travel to workshops, conventions, seminars, and similar activities.
3120 Inst-Indiv In-State In-State - Individual
Travel in behalf of the department or university, student teaching travel, travel to meetings, teaching in Kingsport, etc.
3130 Prof-Resident-In-State In-State-COM or Family Medicine Residents
Travel to workshops, conventions, seminars, and similar activities.
3200 Indiv Out-State Heading - No charges
3210 Prof-Indiv Out-State Out-of-State - Individual 
Travel to workshops, conventions, seminars, and similar activities.
3220 Inst-Indiv Out-State  Out-of-State - Individuals
Travel in behalf of the department or university, student teaching travel, travel to meetings, teaching in Bristol, VA, etc.
3230 Prof-Resident-Out-State Out-of-State-COM or Family Medicine Residents
Travel to workshops, conventions, seminars, and similar activities.
3300 Team/Group In-State Heading - No charges
3310 Prof-Team In-State In-State - Group
Travel to workshops, conventions, seminars, and similar activities.
3320 Inst-Team In-State In-State - Group
Travel in behalf of the department or university, student teaching travel, travel to meetings, teaching in Kingsport, etc.
3400 Team/Group Out-of-State Heading - No charges
3410 Prof-Team Out-State Out-of-State - Group
Travel to workshops, conventions, seminars, and similar activities.
3420 Inst-Team Out-State Out-of-State - Group
Travel in behalf of the department or university, student teaching travel, travel to meetings, teaching in Bristol, VA, etc.
3500 Visitors In-State Heading - No charges
3510 Prof-Visitor In-State In-State - Visitors
Travel to workshops, conventions, seminars, and similar activities by non-employee/non-student.
3520 Inst-Visitor In-State In-State - Visitors 
Travel in behalf of the department or university by a non-employee/non-student.
3600 Visitors Out-of-State Heading - No charges
3610 Visitors Out-of-State Out-of-State - Visitors
Travel to workshops, conventions, seminars, and similar activities. by non-employee/non-student.
3620 Inst-Visitors Out-State Out-of-State - Visitors 
Travel in behalf of the department or university by a non-employee/non-student.
3710 Moving Expenses Employee moving expenses
   
4XXX & 5XXX Operating Expenses  
4100 Print/Dup/Film Proc Heading - No charges
Printing, Duplication and Film Processing 
Cost of printing various materials and publications, duplicating materials, and processing film.
4110 Print Supplies - Inst Printing of Supplies by ETSU
Printing of tags, envelopes, letterheads, and other forms for use in offices and instructional activities which are printed by the ETSU University Press.
4120 Print Supplies - Office Printing of Supplies Off Campus 
Printing of tags, envelopes, letterheads and other forms for use in offices and instructional activities which are printed outside ETSU.
4130 Duplic & Copy-Inst Duplicating and Copying by ETSU 
Cost of having materials duplicated or copied within the institution at a transfer rate.
4140 Duplic & Copy-Off Duplicating and Copying Off Campus
Cost of having materials duplicated or copied which are paid to parties outside the institution, including equipment rental and maintenance and duplicating supplies.
4150 Film Processing Film Processing
Cost of having film developed or processed including photographs, microfilm, microfiche and similar services.
4160 Print Publicat-Inst Printing of Publications by ETSU
Cost of printing pamphlets, booklets, bulletins, handbills, newspapers, books and similar items by an institution-owned printing or service dept.
4170 Print Publicat-Off Printing of Publications - Off Campus
Cost of printing same items as included in "By ETSU" except that the printing cost is incurred outside the institution.
4190 Oth Prt/Dup/Film Proc Printing, Duplicating and Film
Processing - Other 
Other printing, duplicating, and binding not included in any of the above categories. Included would be the purchase of photographic services from both institutional and non-institutional agencies.
4200 Comm/Shipping Costs Heading - No charges
Communications & Shipping Costs 
Cost of communication services and having mail and materials transported.
4210 Telephone-Local Serv Telephone - Local Charges 
All basic telephone costs, including basic line charges, listings, etc.
4220 Telephone-Long Dist Telephone - Tolls
Long distance toll charges, watts lines, telegraph costs, and Tennessee Network toll charges.
4230 Postal Charges Postal Charges
Cost of postage and related items such as box rentals.
4240 Freight/Express Freight and Express Charges
Freight and express charges not included in cost of merchandise. Freight and shipping charges on supplies and other items generally should be charged to the same object ass the item acquired.
4250 Cable TV Cable TV Charges
Cable TV charges to dormitories.
4260 Telephone-Instal/Rep Telephone Installation/Repairs
All telephone installation and repair charges by Office of Information Technology.
4270 Telephone-Cellular Cellular Telephone
Cellular telephone charges.
4290 Other Comm/Ship Cost Communication & Shipping Costs-Other
Communications and shipping costs not included in the above object classifications.
4300  Maint/Rep by Other Heading - No charges
Maintenance - Repairs - Services by Others.
Includes cost of maintenance services performed or repairs made. Repairs to motorized equipment should be charged to motor vehicle operations. All supplies, materials or equipment purchased by the institution for use in performing maintenance or repairs should be charged to another object code as appropriate.
4310 Maint/Equipment Maintenance - Equipment
Cost of routine repairs and maintenance of office, plant equipment, laboratory, institutional and other equipment.
4311 Maint/Software Maintenance - Software
4312 Maint/Contracts Maintenance - Contracts
4320 Maint/Building Maintenance - Building
Cost of upkeep in maintenance of buildings and facilities, including linen and towel service, garbage pickup, janitorial service, fire protection and pest control.
4330 Maint/Grounds  Maintenance - Grounds
Cost of upkeep of grounds.
4340 Pro-Rata Plant Alloc Pro-Rata Plant Allocations
Cost of maintenance and operation of plant which are allocated or charged to Auxiliary Enterprises.
4390 Other Maint/Repairs Maintenance & Repairs - Other
Maintenance repairs and services not included in any of the above objects.
4400 Prof & Adm Services Heading - No charges
Professional & Administrative Services
Expenses for professional and administrative services.
4410 Prof/Adm Serv - Inst Professional/Administrative Services -
by Institutional Depts.
Services rendered by an institutional department. Includes institutional support allocation to Auxiliaries.
4411 Prof/Adm Support Professional/Administrative Support
4420 Data Proc Serv - Inst Data Processing by ETSU 
Cost of data processing services rendered by institution.
4430 Data Proc Serv - Off Data - Processing Off Campus 
Cost of data processing services rendered by a non-institutional agency.
4431 Data Proc Serv - Software Software for data processing services
4440 Consulting Services Consulting Services & Travel 
Professional services, fees and expenses including travel, rendered by non-institutional personnel, including architects, accountants and engineers but excluding medical, legal, and advertising services described in other objects.
4441 Adm/Sup Temp Service Administrative and Support temporary service
4450 Medical Services Medical Services & Travel
Cost of medical services rendered by non-institutional employees. Includes doctor, hospital, and similar costs.
4460 Legal Services Legal Services & Travel
Cost of legal services by non-institutional employees. 
4470-4479 Advertising Serv Advertising Services Cost of advertising including notices to the general public for any purpose.
4480 Dues and Subscrip Dues and Subscriptions
Cost of professional dues, periodicals, journals, etc. Periodicals or other subscriptions which are part of organized libraries are not included in this object classification.
4481 Membership Dues-Accr Costs of accreditation services.
4490 Other Prof/Adm Serv Professional & Administrative Services - Other
Includes court costs, appraisal fees, honorariums, notary costs, registration fees at conventions and other meetings.
4498 Collegis Con/Savings Savings from Collegis Contract
4500 Supplies Heading - No charges 
Includes a variety of tangible items which when applied to the use to which they are adapted, are consumed or if not consumed are of small unit value and subject to loss.
4510 Office Supplies Office Supplies
The cost of such supplies as bond paper, envelopes, folders, ink, pencils, and other items necessary for the proper operation of an office.
4520 Instructional Suppl Instructional Supplies
The cost of supplies ordinarily used for classroom or general education purposes  such as examination paper, visual aids, glass tubes, beakers, etc.
4521 Inst Suppl - Clinical Clinical Supplies 
Ordinarily used for classroom or clinical education purposes.
 4530 Operational Supplies Operational Supplies
The cost of those items necessary for operations which are not covered in another category. For example: dishes, silverware, paper cups, household articles, clothing, etc.; supplies for the print shop, recreational supplies, janitorial - maintenance supplies, and agricultural supplies.
4540 Medical Supplies Medical Supplies
The cost of medical supplies used in the treatment of patients.
4550 Bookstore Supplies Bookstore Supplies
The cost of operational supplies charged to the appropriate departmental accounts.
4551 Food-ARAMARK Food-ARAMARK
  The cost of food purchased from ARAMARK from departmental accounts.
4560 DPO Supplies Departmental Purchase Order Supplies
The cost of operational supplies charged to the appropriate departmental accounts via departmental purchase orders (DPO).
4570 Procurement Card Sup Procurement Card Supplies 
The cost of operational supplies charged to the appropriate departmental accounts via procurement card. (PROCARD)
4580 Purchase Order Suppl Purchase Order Supplies
The cost of operational supplies charged to the appropriate departmental accounts via University Purchase Orders.
4581 Computers The cost of computers charged to the appropriate departmental accounts.
4590 Other Supplies Other Supplies 
Supplies not classified in any of the above categories.
4595 PO Supplies-Sensitive Items Sensitive items purchased.
4600 Rental and Insurance Heading - No charges 
Amounts paid for the lease or rent of items and insurance premiums.
4610 Rent/Lease - Building Rent or Lease of Building Space Payments for the occupancy of buildings for office space, storage, etc.
4620 Rent/Lease - Land Rent of Lease of Land
Payments for the use of land: for example, agricultural, recreational, and other purposes including easements.
4630 Rent/Lease DP Equip  Rent or Lease of Data Processing Equipment
Payments for the use of data processing equipment.
4631 Rent/Lease Software Payments for the use of software.
4632 Internal Computer Lease Prg. Internal Computer Lease Program
4640 Rent/Lease - Oth Equip Rent or Lease of Equipment - Other 
Payments for the use of equipment excluding data processing and duplication equipment. Also includes film rentals.
4650 Insurance Insurance
Insurance payments or premiums including surety bonds, malpractice insurance, etc.  
4660 Capital Leases - DP Capital Leases-Data Processing Equipment Capital lease payments made for the purpose of data processing equipment.
4670 Capital Leases - Other Capital Leases - Other
Capital lease payments made for other purposes (e.g. copying.)
4690 Other - Rental/Insur Rental Insurance - Other 
Rental and insurance costs not included in any of the above object classifications.
4700 Awards/Indemnities Heading - No charges 
Payments made to individuals as a result of awards or indemnity for claims which are not based on or related to service rendered or to be rendered.
4710 Scholarships - APS Scholarships-Work Scholarship Program
4720 Staff Scholarships Staff Scholarships
Enrollment or registration fees paid or remitted on behalf of an employee under an employees scholarship program.
4730 Athletics Scholar Athletic Scholarships
Costs of student athletes who are engaged in intercollegiate athletics. Included are fees and other student charges, meals, lodging, books, laundry, allowances, etc.
4731 Athletics Sch-Contra Athletic Scholarships contra account
4732 Athletics Sch-Summer Cost of summer athletic scholarships
4740 Fee Remis-Spon Proj Fee Remissions - Sponsored Projects
Enrollment or registration fees paid or remitted under sponsored grants and contracts.
4745 Fee Remis-Grad Asst Fee remission for graduate assistants
4750 Fee Remis-Statutory Fee Remissions - Statutory
Fee remissions for senior citizens, handicapped, or others under provisions of State law. Does not apply to employees.
4760 Awards to Employees Awards to Employees
Employee Scholarship and Grants in Aid; includes cost of all awards recognizing meritorious service by employees.
4770 Scholarships Other Scholarships
4790 Other Awards/Indem Awards & Indemnities - Other
Awards and indemnities not included in any of the above object classifications.
4791 Intra University Intra University
Includes cost of tickets furnished other departments for individuals.
4800 Grants and Subsidies Heading - No charges
Amounts provided to agencies, institutions or individuals in the form of a grant or subsidy which may not be identifiable with a particular cost but are made to offset all or a portion of costs which the recipient may be  expected to incur in carrying out some activity or function.
4810 Grants/Sub/Organiz Grants/Subsidies - Organizations
Grants and subsidies to counties, cities, state agencies, associations, commissions, clinics, hospitals, institutions, school districts and other organizations.
4820 Grants/Sub-Individ Grants/Subsidies - Individuals 
Grants or subsidies made to individual persons, including housing allowances.
4830 Train Costs-Emp Training Costs for Employees 
Includes tuition, enrollment fees, books, training fees, etc., for employer-directed training.
4880 Game Guarantees Grants/Subsidies - Game Guarantee 
Payments made to educational institutions for game guarantees per approved contracts.
4890 Other Grants/Subsid Grants/Subsidies - Other
Grants/subsidies not included in any of the above object classifications.
4891 Other Tsf to Univ Other Transfer to University 
Used by the Foundation to record transfer made to the University
4900 Other Serv/Expense Heading - No charges
Other Services & Expense
Specific services and expenses not charged in any other object group and services and expenses not identifiable with any other object class.
4910 Cash Over/Short Cash Over/Short
Amount of cash over/short from reconciliation of receipts to actual deposits.
4920 Bad Debts Bad Debts
The amount of accounts receivable written off as uncollectible or the provision for doubtful accounts charged to current operations. Costs for collecting past-due accounts.
4940 Int-Late Payment Interest - Late Payment
4950 In-Kind Expense In-Kind expense
4980 Grant Refunds Grant Refunds
Funds to Grantor of unused portion of contract or grant.
4990 Other-Serv/Exp Other Services & Expenses - Unclassified
Any other expense which cannot appropriately be included in any other object classification.
4991 Fdn Entertainment Foundation Entertainment
Includes costs of entertainment, flowers, business meetings, etc., provided through accounts maintained in the ETSU Foundation.
5100 Utilities and Fuel Utilities and Fuel
Costs of utilities and fuel. Telephone and telegraph are not included.
5110 Electricity Electricity
Cost of electricity utility service
5111 Electricity-MEAC Rei Reimbursement of Electricity costs by MEAC
5120 Water and Sewage Water and Sewage
Cost of water and sewage utility services.
5121 Water & Sewage-MEAC R Reimbursement of water & sewer costs by MEAC
5130 Natural Gas Natural Gas
Cost of natural gas utility services.
5131 Natural Gas-MEAC Rei Reimbursement of natural gas costs by MEAC
5140 Coal Coal
Cost of coal acquired for use in utility services.
5150 Fuel Oil Fuel Oil
Cost of fuel oil acquired for use in providing utility services.
5190  Other Util & Fuel Utilities and Fuels - Other
Cost of other utilities and fuels not included in the above.
5200 Motor Vehicle Oper Heading - No charges
Motor Vehicle Operations