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Financial Procedures Manual
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FP-1 Contents and Purpose of the Financial Procedures
Manual, June 16, 2004
FP-2 Cash Receipts and Deposits, October
2, 2003
FP-3 Petty Cash, October 16, 2000
FP-4 Purchasing, June 6, 2005
FP-5 Receipt of Material & Approval of Invoices,
November 20, 2003
FP-6 Departmental Services, February 14,
2002
Exhibit 6.A Example
University Press Requisition
Exhibit 6.B University Press
Departmental Requisition Definitions
FP-7 Travel, November 30, 2007
Exhibit 7.A Travel
Authorization Request Flowchart
Exhibit 7.B Travel Authorization Request
Exhibit 7.C Travel Authorization Request
Definitions
Exhibit 7.D Travel Claim
Exhibit 7.E Travel Claim Definitions
Exhibit 7.F Travel Rates - In State
Exhibit 7.G Travel Rates - Out of state
Exhibit 7.H Mileage Table
Exhibit 7.I Travel Claim Mileage Only
FP-8 Grants & Contracts, July 29,
2005
Exhibit 8.A - Memo for
Establishment of Preaward Account Number
On the Office of Research and
Sponsored Programs website
http://www.etsu.edu/research/forms.htm
Exhibit 8.B - Grant
Re-budget Prior Approval Sheet
Exhibit 8.C - Grant Time
Report Check Sheet
FP-9 Records Disposal, September 21, 2001
Exhibit 9.A Records
Disposal Authorization Form
FP-10 Collection of Accounts Receivable,
October 2, 2003
FP-11 Equipment Control and Accountability,
August 5, 2003
FP-12 Public Records Inspecting & Copying, November
15, 2001
Exhibit 12.A Request for
Records Inspection Form
FP-13 Financial Accounting System, November
21, 2001
Exhibit 13.A - Account
Number Structure
Exhibit 13.B - Account Number
Detail
Exhibit 13.C - Account Control
Structure
Exhibit 13.D - Account Control
Detail
Exhibit 13.E - Revenue Object
Codes
Exhibit 13.F - Expenditure
Object Codes
Exhibit 13.G - Transaction
Codes
Exhibit 13.H -
Requisition/Purchase Order Letter Codes
Exhibit 13.I - ABR Rules
(Automatic Budget Revision)
FP-14 Third Party Contracts & Agreements, November
18, 2004
Exhibit 14.A - Clinical
Affiliation Contract
Exhibit 14.B - Standard Contract
Exhibit 14.C - Standard
Contract Terms and Conditions
Exhibit 14.D - Software License
Agreements
Exhibit 14.E - Dual Service
Agreements with State Agencies
Exhibit 14.F - Contract
Amendment/Addendum
Exhibit 14.G - Use of Campus
Facilities
Exhibit 14.I - Substitute W-9 Form
Exhibit 14.J - Agreement Routing
Form - Division of Health Sciences
Exhibit 14.K - Agreement Routing
Form - Research and Sponsored Programs
Exhibit 14.L - Request for
Payment Under $2,000
Exhibit 14.M - 20 Common Law
Questions
FP-15 Payroll, February 14, 2008
Exhibit 15.A - Time Report
Exhibit 15.B - Request for
Extra Compensation
Exhibit 15.C - Authorization for
Direct Deposit of Pay
FP-16 Keys to University Buildings and Facilities, October
29, 2001
Exhibit 16.A - Key Control Order
(available at
http://www.etsu.edu/plant/Key_Control.htm)
Exhibit 16.B - Example Memo -
Report of Keys Issued and Outstanding
FP-17 Personnel Procedures , September
21, 2001
FP-18 Risk Management, November 7, 2001
Exhibit 18.A - Supplementary
Record of Illness/Injury
Exhibit 18.B - Release/Hold
Harmless Agreements
Exhibit 18.C - Memo from TBR
General Counsel - Liability of State Employees Resulting from Auto Accidents
Exhibit 18.D - Memo from TBR
General Counsel - Acceptance of Service in Lawsuits
FP-19 Telecommunications Policy,November 30, 2007
Exhibit 19.A - Sample Memorandum of Understanding -
Telephone Calling Cards
Exhibit 19.B - Telecommunications Service Charges
FP-20 Signature Authorization Process,
June 6, 2005
Exhibit 20.A - General
Signature Authority Process
Exhibit 20.B - General
Signature Authority Process for Grant Accounts
Exhibit 20.C - Special Approval
Requirements
FP-21 Flowers, Business Meals and Recognition
Events,
March 16, 2006
FP-22 Foundation Expenditures, December
19, 2003
Exhibit 22.A - ETSU Foundation
Expenditures Request
Exhibit 22.B - Contractual
Services Form
FP-23 Access to Financial Records, January
1, 1994
FP-24 Solicitation and Acceptance of Gifts, September
21, 2001
FP-25 Maintenance and Renovation Projects, Deleted January 12,
2004
FP-26 Use of Memorial Center and Brooks Gym, Deleted January 12,
2004
FP-27 Approval of Fees, December 18, 2003
FP-28 Use of Fifteen-Passenger Vans,
March 10, 2003
FP-29 Purchase of Bottled Water,
June 16, 2004
FP-30 Institutional Conflict of Interest,
November 30, 2007
FP-31 Cellular Phone Policy,
December 19, 2007
Attachment A - Cell
Phone Allowance Rates
Attachment B -
Information Provided by Cell Phone Carriers Regarding Transfer of Phones
Cell Phone FAQ
Cell Phone Equipment Allowance Request Form
Cell Phone Program Service Allowance Request Form
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