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Desire 2 Learn


Accessing Surveys

To access the Survey tool, from the Course Nav Bar click to expand the Course Tools link group and select Surveys.

Image of the default course navigation bar with the Evaluation link group expanded and the Assessments tool highlighted

The Surveys tool allows you to capture feedback from your students regarding a particular content topic or feedback on the overall course. Surveys in D2L are not a replacement for SAI or other official university reporting mechanism. The Survey tool functions are closely related to the functions of the Assessment(Survey) tool. Unlike Assessments, surveys cannot be tied to the gradebook nor can you give students feedback on survey attempts. If you would like to provide feedback to your students on survey attempts, you may want to consider creating an ungraded assessment instead. Visit the Assessments page to learn more about creating quizzes, both graded and ungraded.


When creating surveys, a best practice is to begin in the Question Library. The Question Library is a question repository shared across the Assessment (Survey) tool, the Survey tool, and the Self Assessment tool. 

To navigate to the Question Library, Click the Question Library menu option located on the Manage Surveys page.

image of the Question Library menu link on the Manage Surveys page

The Question Library is divided into two frames. The Left-Frame holds the tree-structure of your question sections (or folders). The Right-Frame will display your question sections (folders) as well as any questions not belonging to a specific folder.

image of the left frame within the questionlibraryimage of the right frame within the question library

From this page, use the New and Import buttons to begin creating questions and sections. Use the menu buttons to Move, Delete, Reorder, and Edit Values for the questions and sections.

image of the action buttons within the question library

When you've completed your question building workflow, click the Done Editing Questions button on the far right to return to the Manage Surveys page.  

image of the done editing questions button within the question library

Click on a question type to view field-by-field instructions for creating a question:

Sections (Folders)
Sections act as folders within surveys and the question library. It is a good practice to organize your course materials. Sections can aid that organization.

  1. Enter a Section Name. Note that, by default, students do not see the section name unless you turn on that access.

    image of the section name field

  2. The Message field displays below the section name, but only if access for students is turned on. Otherwise, students will not see this message.

    image of the section message field

  3. Private Comments are reserved for instructors, teacher assistants, and graders. Any text entered in this box will not display to the student.

    image of the section private comments field

  4. Use the Insert an Image button to insert an image above the section.
  5. Display Options:

    image of the section options field

    1. Mark the show section name option to allow students to see the section name.
    2. Mark the insert a line break after section name option to insert a line break.
    3. Mark the display message and image option to allow students to see the message and image included within the section. You may choose to display the message and image only once or before each question within the section.
  6. Include any Section Feedback that will display to the student after he/she submits a quiz attempt.
  7. Click Save to return back to the Question Library.
Likert

The Likert question type will allow students to select a rating from a rating scale as a response to a single question or statement.

example of a likert question

Follow these steps to create a Likert question:

  1. Optional: Enter a questiontitle. If you do not enter a title, D2L will inherit the first line of the question text as the Question Title. Note that only the Question Title displays on the Properties tab of Edit Survey. Also, similar question titles will assume a numbered naming convention (e.g. Which of the follow1; Which of the follow2).

    image of the quesiton title field

  2. Enter the actual question or question prompt in the Introductory Text textbox.

    example of a true/false question

  3. Use the Insert an Image button to insert an image above your question text. Alternately, you may insert an image via the formatting ribbon within the question text textbox. For more information on the formatting ribbon, visit the Content page.

    image of the insert an image button

  4. Description – If you selected an image with the Insert an Image button, add a description of that image in this textbox.
  5. Question Scale - Select a question scale from the list of options:

    Image of the likert question scale options

    1. One to Five (1 - 5)
    2. One to Eight (1 - 8)
    3. Agreement Scale (Disagree - Agree)
    4. Satisfaction Scale (Dissatisfied - Satisfied)
    5. Frequency Scale (Never - Always)
    6. Importance Scale (Unimportant - Important)
    7. Opposition Scale (Oppose - Support)
    8. Include an N/A option for each value by marking the Include an N/A option checkbox.
  6. The Answer Options table allows for you to perform the following actions:
    1. List the Statements/Questions in the Valuecolumn. By default D2L presents two value rows. If your likert question needs more rows, click the Add Option button, located above the table. 

      image of the answer option table with the value column highlighted

  7. Optional: Enter Question Feedback. Question feedback displays to the student after he/she has submitted an attempt, regardless of the answer option selected.
  8. Choose a saving option:

    image of the save options for a question (save, save and copy, save and new, preview, and cancel)

    1. Save – Saves the current question and returns you back to the collection root folder.
    2. Save and Copy - Saves the current question and displays a new, exact copy of the now previous question.
    3. Save and New - Saves the current question and displays a new, blank question of the same question type.
    4. Preview – Displays a preview of how the question will appear to students. This action does not save any changes made to the new question screen.
    5. Cancel – Discards all changes. 
To view information on the other question types available in the Question Library, visit the Assessments page.

To create a new quiz, click the blue New Survey button. You will be redirected to the Edit Survey page. This page is divided into six tabs. Each of these tabs contain information related to creating surveys.

image of the new quiz button the Manage Surveys screen

 

Properties

After clicking the New Survey button you will be brought to the Edit Survey Page, Properties Tab. The Properties tab holds your quiz name, quiz questions and paging options, directions and introduction materials, as well as the ability to disable the right-click mouse action. Populate all of the necessary fields on this tab before moving forward in the quiz creation process.

  1. Enter a Report Name

    image of the survey name and category fields

  2. If you prefer that students receive feedback while completing the survey, click the Feedback option.

    Image of the feedback option

  3. Click the Anonymous option to make your survey completely anonymous. Note that D2L will not track student progress is this option is checked. Also, this setting cannot be changed once the survey has been created.

    Image of the anonymous option

  4. Survey Questions - Click the Add/Edit Questions button to create questions for the survey or to import questions from the Question Library.
    image of the add/edit questions button


  5. Optional: Enter information into the Description and Submission sections. Information entered in the Description  will appear to the student on the Survey Summary page, before the student begins the assessment. Note that if you choose to populate either of these fields, you must select the ON radio button for the information to display. The Submission message displays to the students after they have submitted the survey. The default message is "You have successfully submitted the survey."



  6. Optional: Enter information into the Page Header and Footer sections. Information entered in these two textboxes will appear to the student along the top and/or bottom of the survey question page(s). Note that if you choose to populate either of these fields, you must select the ON radio button for the information to display.
  7. Click Save and then navigate to the Restrictions tab.

If you do not see textboxes for the Description/Submission or Page Header/Footer click the Expand hyperlinks.

Restrictions

The Restrictions tab holds all information regarding when and how participants access your quiz.

  1. Select a quiz Status. By default surveys are Inactive. Students cannot see inactive surveys. Toggling a quiz to Active will allows students to see the link to the quiz. Remember that there is no way to automate this change. If you set a quiz to Inactive you will need to manually toggle the status to Active before students can access it. It is recommended that if you are using Start and End Dates, go ahead and set your quiz to Active. If the quiz is Inactive it will remain invisible to students despite any start and end dates set.

    Image of the Status Options (Inactive/Active) on the Restrictions tab of the Edit Survey Page.

  2. Optional: If you are planning on setting date and time parameters, complete the Dates section:

    Image of the Start and End Dates on the Restrictions tab of the Edit Survey Page.

  1. Start Date-sets the earliest date and time that a participant will be able to begin the survey. To set a start date check the Has Start Date box and set a date and time.
  2. End Date-sets the latest date and time that a participant will last be able to begin the survey. To set a start date check the Has Start Date box and set a date and time.
  3. Optional:Release Conditions- Creating release conditions control which criterion students must meet in order for D2L to release the quiz to that student.
  4. User Responses - Select the number of attempts you will allow for each student by selecting a number from the Attempts Allowed  dropdown menu.
  5. Optional: Advanced Availability -To provide specific participants with availability and time limits for the quiz that are different from the rest of the class, click the Add User to Special Access button. Use this feature for students who require longer examination times or for students who missed the initial quiz dates.

    Image of the Add Users to Special Access button located on the Restrictions tab of the Edit Survey page

    1. Allow selected users special access to this quiz- Selecting this radio button will allow students with special access to open the quiz outside of the regular restrictions you set previously without affecting the rest of the class and their access.
    2. Allow only users with special access to see this quiz-Selecting this radio button will allow ONLY students with special access to open the quiz outside of the regular restrictions you set previously. Your remaining classlist will NOT be able to access the quiz.
  6. Click Save and navigate to the Assessment tab.
Assessment
  1. Optional: Click the Add Rubric button to attach a grading rubric to the survey. Note:Although Rubrics can be attached and used on surveys, scores generated within the Rubric do not transfer to the gradebook. Surveys cannot be scored.

Image of the add rubric button

Reports Setup

Create reports to gather survey results statistics. 

  1. Click the Add Report button. 

    Image of the add report button

  2. Select a ReportType

    image of the report type settings

    1. Summary Report
      1. Show Aggregate Data - Displays summary data for: MC, TF, LIKERT, M-S, ORD, MAT
      2. Show Text Responses - Displays individual responses for: LA, SA, FIB, MSA
    2. Individual Attempts
      1. Hide User Information - Do not display the user's First Name and Last Name when viewing Individual Attempts.
  3. Release - Select a date to release the report.

    Image of the release date for a survey report

  4. Select the Role(s) this report is available. Note that you must select Instructor Role to be able to view this report.

    Image of the roles a survey is released to

  5. Click Save.
Create a Survey Category

Use categories to better organize the different types of surveys available to your students.

To Add a Survey Category:

  1. From the Manage Surveys page, click the Edit Categories button.

    Image of the edit categories button on the manage surveys page

  2. Click the Add Category button.

    Image of the edit categories page with a category selected and the trashcan icon highlighted

  3. Enter a Category Name in the Name column.
  4. Optional: Enter a Sort Order. Sort order will control the order of the categories on the Manage Surveys page.
  5. Click Save and Close

You can also create a category from within the Edit Survey Page.

  1. From the Manage Surveys page, click either New Survey or select Edit Survey from a preexisting quiz's context menu.
  2. For the Category option, select a preexisting category or click the add category hyperlink to create a new category.
    Image of the Category dropdown and the add category hyperlink within the edit quiz page

To Delete a Survey Category

  1. From the Manage Surveys page, click the Edit Categories button.

    Image of the edit categories button on the manage surveys page

  2. Mark the checkbox to the left of the category or categories you would like to delete.

    Image of the edit categories page with a category selected and the trashcan icon highlighted

  3. Click the TrashcanIcon.
  4. Click Save and Close
Reorder Surveys

Control the order your surveys appear with the Reorder option.

  1. From the Manage Surveys page, click the More Actions button and select Reorder from the dropdown menu.

    Image of the more actions button on the manage surveys screen with reorder selected.

  2. Select a number in the in the Sort Order dropdown. Note that the sort order will dynamically update with each sort order number you select or change.

    Image of the sort order page

  3. Click Save to return to the Manage Surveys page.
Copy a Survey (Create a Duplicate Survey)

Create a duplicate survey by using the Copy feature.

  1. From the Manage Surveys page, click the More Actions button and select Copy from the dropdown menu.

    Image of the more actions button on the manage surveys screen with copy selected.

  2. Select a preexisting Survey to Copy from the dropdown menu.

    Image of the Copy survey screen

  3. Enter a New Survey Name. Note that the default name will be Copy of ____.
  4. Select a New Survey Status. Note that students cannot see Inactive surveys.
  5. If you would like to be automatically redirected to the Edit Survey screen of the duplicate quiz, make the Edit Survey after copy completes option.
  6. Click Save.
Delete a Survey

Delete a quiz by using the Delete feature.

  1. From the Manage Surveys page, click the More Actions button and select Delete from the dropdown menu.

    Image of the more actions button on the manage surveys screen with delete selected.

  2. Mark the checkbox of the quiz or surveys you would like to delete.

    image of the delete survey screen.

  3. Click the Delete button.
  4. Click Cancel to return to the Manage Surveys page.
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