Campus Security Report

Security Reports
Section 1: College and University Security Information Act of 1989
Section 2: Student Housing Facility Information
Section 3: Student Right-to-Know & Campus Security Act of 1990
Section 4: Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act
Section 5: Annual Fire Safety Report
Timely Warning and Emergency Notification Procedures
Missing Student Notification
Campus Security Report Statistics - Main Campus
Campus Security Report Statistics - Kingsport Campus
Campus Security Report Statistics - Elizabethton Campus
Hate Crime
Fires
Print Report as PDF


 

East Tennessee State University (ETSU), in its continuing effort to maintain a safe academic and work environment for students, faculty and staff, is presenting the following information concerning campus safety and security.  This information is presented to the university community with the knowledge that individual awareness and adherence to university security policies and procedures is the best method to maintain a safe campus environment.
ETSU has initiated a number of new services and programs designed to provide the university community with additional ways for students, faculty and staff to stay safe while on campus. The following is a brief summary of these services: 

New Security Services and Programs

  • The university has an Emergency Preparedness Plan that outlines the procedures for response in case of a campus-wide emergency episode.
  • Students, faculty and staff may sign up on-line to receive text message alerts regarding emergency episodes including weather and safety issues. Information is also available at www.etsu.edu and by clicking on the Gold Alert icon. A mass email will be sent to students, faculty and staff in the event of an emergency episode. An alert page on the ETSU Home Page provides updated information regarding safety and security issues.
  • Sirens have been installed to alert the campus to impending bad weather or a threat to campus safety.
  • There are Code Blue emergency/courtesy phones available throughout the campus including locations near residence halls and parking lots.
  • A system of e-watch cameras are being installed in selected buildings including residence halls.
  • ETSU is constantly improving lighting that creates bright pathways for sidewalks most likely to be used at night.
  • A training module describing how to manage student conduct will be provided for all faculty and staff. It addresses behaviors of concern, classroom management, and student conduct rules.
  • A Student Behavior Management Team consisting of personnel from Student Affairs, Public Safety, the Counseling Center, Disability Services and Housing and Residence Life meets regularly to discuss intervention strategies for students who exhibit problematic behavior. 

In compliance with the federal Campus Sex Crimes Prevention Act and the Tennessee College and University Campus Sex Crimes Prevention Act of 2002, members of the campus community may obtain the most recent information received from the Tennessee Bureau of Investigation (TBI) concerning sex offenders employed, enrolled or volunteering at this institution at the ETSU Department of Public Safety. Information is also available on the TBI's Web site listing of sex offenders located on the Internet at:

Tennessee Bureau of Investigation
The Department of Public Safety has been notified by TBI that the following individuals: Neal Anthony Robinette, Betty S. McClain - Hensley associated with ETSU is listed on the TBI sex offender registry. http://www.tbi.state.tn.us/sex_ofender_reg/sex_ofender_reg.shtml

Persons wishing to learn additional specific information about this individual may access this information through: http://www.tbi.state.tn.us.

The information presented is designed to meet the guidelines of the College and University Security Information Act of 1989 and the Student Right-to-Know and Campus Security Act of 1990.
Information concerning university security policies and procedures, crime rates and crime statistics can be obtained upon request from the Department of Public Safety, Box 70646, East Tennessee State University, Johnson City, TN 37614-0646.

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Section 1: College and University Security Information Act of 1989

1. The number of undergraduate and graduate students enrolled:

There are 14,662 undergraduate and graduate, full and part-time students enrolled at ETSU (12,539 enrolled as undergraduate students, 2,123 are enrolled as graduate students). There are also 269 medical students; 286 medical residents; 319 pharmacy students; and 505 students attending University High School.

2. The number of undergraduate and graduate students living in student housing:

There are approximately 2,928 students living in on-campus residence halls and apartments, including graduate and family housing.

3. The total number of non-student employees working on the campus:

There are 2,074 regular full-time and part-time non-student employees working on the campus.

4. The administrative office responsible for security on the campus:

The Department of Public Safety is responsible for campus security. The Public Safety Office is located at the main entrance of the campus on University Parkway.

5. A description of the type and number of security personnel utilized by the institution, including a description of their training:

There are 21 commissioned Public Safety Officers employed by the Department of Public Safety. Their training ( pursuant to Tennessee Board of Regents Guideline No. P-100) meets the requirements of the Tennessee Peace Officer Standards and Training Commission. The Tennessee Peace Officer Standards and Training commission Rules mandate a Basic Police Course (Chapter 1110-2-.03, Candidate Certification Requirements) and an approved 40 hour in-service training session (Chapter 1110-4, In service Training Requirement) each calendar year. ETSU Public Safety Officers are also certified as firefighters by the State Fire Academy, and must complete an 80 hour training course followed by yearly in-service training sessions. ETSU Public Safety has an officer dedicated to bike patrol during the daytime hours Monday through Friday due to the adoption of the Community Policing Program. The ETSU Public Safety Department and University School have formed a partnership to obtain a grant for a School Resource Officer through a COPS grant. This officer is placed in the school to work with grades K-12. The department of Housing has partnered with the Department of Public Safety to provide a full-time Housing Officer dedicated to Buc Ridge apartments. This officer works nights with an alternating schedule.

The Department employs six full-time dispatchers and one part-time dispatchers. All dispatchers receive on the job training. One secretarial position supports the Department.

In conjunction with the patrol division, two temporary Night Patrol Officers add additional support for patrol in and around residence halls. Two temporary security guards patrol the athletic facility during evenings and weekends. One Security Guard works at the ETSU at Kingsport during the evening to provide security (4:15 p.m. - 10:30 p.m., Monday-Thursday). One security guard provides security on Monday, Thursday, Friday, Saturday and Sunday from 9:00 p.m. - 5:00 a.m., at the Buc Ridge apartment complex. The Department of Public Safety has a total of 32 regular full-time and part-time personnel.

6. The enforcement authority of security personnel, including their working relationship with state and local law enforcement agencies:

Public Safety Officers are commissioned pursuant to Tennessee Code Annotated, 49-7-118, and to Tennessee Board of Regents Policy No. 5:01:07:00. Commissioned Police Officers, pursuant to Tennessee Board of Regents Policy, have all of the police powers necessary to enforce all state laws as well as rules and regulations of the Tennessee Board of Regents and East Tennessee State University. Public Safety Officers may exercise their authority on all property or facilities owned, leased or operated by the Tennessee Board of Regents and the university including any public roads or rights of way which are contiguous to or connect between the facilities, property or interests of a particular institution.

Public Safety Officers have a close working relationship with the Johnson City Police Department, the Washington County Sheriff's Department, the Kingsport Police Department, the Sullivan County Sheriff's Department, the Erwin Police Department, the Unicoi County Police Department, the Elizabethton Police Department, the Carter County Sheriff's Department, the Bristol Police Department, the Mountain City Police Department, the Johnson County Sheriff's Department, the Hawkins County Sheriff's Department, the Veteran's Administration Mountain Home, federal agencies and the 1st Judicial District Drug Task Force.

7. Policy on reporting criminal incidents to state and local enforcement agencies:

When criminal incidents occur that require multi-jurisdictional investigation, all applicable agencies are notified. The Federal Bureau of Investigation and the Tennessee Bureau of investigation receive monthly statistics from the Department of Public Safety concerning crimes on campus.

8. ETSU Memorandum of Understanding (MOU) with Veterans Affairs Medical Center Police and Johnson City Police Agencies.

The University recognizes that laws and rules are necessary for society to function and supports the enforcement of law by governmental agencies and rules by officials of the University. All persons on the campus are subject to these laws and rules at all times. Law enforcement officers may enter the campus to conduct business as needed. All law enforcement agencies are encouraged to check in with ETSU Public Safety when on campus. ETSU Department of Public Safety is recognized by the State of Tennessee as a law enforcement agency.

ETSU Public Safety has a good relationship with the Veterans Affairs Police Department and the Johnson City Police Department.  A memorandum of understanding between the Veterans Affairs Police Department and the Johnson City Police Department outlines which agency will have jurisdiction over which types of offenses. ETSU Public Safety will respond to all emergency calls on ETSU property regardless of the nature of the incident and have primary responsibility for all investigations. Johnson City Police Department and the Veterans Affairs Police Department will provide, upon request, investigative and or technical assistance to ETSU Public Safety in the course of investigating crimes against persons within their jurisdictions. Johnson City Police Department is notified on instances of alleged rape and medically unattended deaths and a joint investigation will occur. The university relies on the telephone or two-way radio to contact the county/city emergency dispatch center for fire and emergency medical needs.

Meetings or telephone conversations between the Chiefs of Police and the Director of Public Safety allow for exchanges of routine information on a timely basis. Additionally, special needs are communicated between agencies as they occur. ETSU Police Investigators work closely with the investigative staff at both the Veterans Affairs and Johnson City Police Agencies when incidents arise that require joint investigative efforts, resources, crime related reports and exchanges of information, as deemed necessary.   

9. Policy regarding access to institutional facilities and programs by students, employees, guests and other individuals:

The campus and facilities of East Tennessee State University are governed by the Tennessee Board of Regents (Policy No. 1:03:02:50), and are restricted to students, faculty, staff, guests and invitees of the university, except when part or all of the campus, its buildings or facilities, are open to the general public for a designated time and purpose.

All persons on campus including faculty, staff, guests and invitees, shall be subject to all rules and regulations of the university and the Tennessee Board of Regents which are applicable to the conduct of students on campus, and to all applicable federal and state laws and regulations. In addition, all persons who operate motor vehicles on campus agree by such operation to be subject to university and Tennessee Board of Regents rules, regulations, policies and procedures on traffic and parking.

All persons on campus shall provide adequate identification upon request to appropriate officials and security personnel of the university. Personnel and students of the university who refuse to provide such identification may be subject to disciplinary action, and other persons who refuse to provide such identification shall be requested to leave the campus, and if they refuse, may be subject to lawful removal and prosecution.

10. Policy regarding programs to inform employees about campus security procedures 

New employees are informed of safety and security-related programs and procedures during the mandatory orientation sessions conducted by Human Resources. They are reminded of the availability of the Campus Security Report as a follow-up to the notification presented in the prospective-employee application process. New employees are made aware of the importance of individual awareness, and encouraged to educate themselves about safety policies and programming available to them by visiting the Staying Safe of Campus website, which functions as a clearinghouse for all safety and security-related information.
 
11. Procedures and facilities for students and others to report criminal actions or other emergencies occurring on campus and policies concerning the institutions response to such reports:

The Department of Public Safety is open 365 days per year and utilizes Public Safety Officers to patrol the campus by automobile, bike and on foot 24 hours per day. A 24-hour emergency dispatch service is also maintained.

Criminal actions, police emergencies, fire emergencies, and requests for ambulance service can be reported by telephoning 911; or by using the direct emergency telephones placed across campus; or in person by stopping by the Public Safety Office. Police non-emergencies can be reported by telephoning 439-4480.

When a person applies for assistance or files a complaint, all pertinent information is obtained and is officially documented in an Incident Report. All Incident Reports are maintained on file in the Public Safety Office. Reports are acted upon in a judicious manner consistent with departmental procedure.

12. A statement of policy regarding the possession, use and sale of alcoholic beverages:

The use and/or possession of alcoholic beverages on university owned or controlled property is prohibited ( Tennessee Board of Regents Policy No. 3:05:01:01).

ETSU's Residence Hall Student Handbook, the Buccaneer Village, Buccaneer Ridge Lease Agreement’s and the student handbook, Spectrum, outline the policy which prohibits the use and/or possession of alcoholic beverages on university owned or controlled property (Institutional Student Disciplinary Rules, Chapter 0240-3-2). The James H. Quillen College of Medicine Student Handbook refers students to the student handbook, Spectrum, for a complete statement on the institutional student disciplinary rules and procedures, and requires all students to abide by the rules and regulations which have been developed by ETSU to govern student conduct.

13. A statement of policy regarding the possession, use and sale of illegal drugs:

ETSU strives to maintain a workplace environment for all employees which is safe and free of illegal drugs. Therefore, pursuant to the Drug-Free Workplace Act of 1988 and the Drug-Free Schools and Communities Act Amendments of 1989, ETSU's Policy statement on Drug-Free Campus prohibits the unlawful manufacturing, distribution, dispensation, possession, use of alcohol and illicit drugs on the ETSU campus in the workplace (on or off campus), on property owned or controlled by ETSU, or as part of any activity of ETSU is strictly prohibited. ETSU's Policy statement on Drug-Free Campus has been distributed to all employees and is available to all new employees from the Office of Human Resources.

ETSU's Residence Hall Student Handbook, the Buccaneer Village, Buccaneer Ridge Lease Agreement’s and the student handbook, Spectrum, outline the policy which prohibits the unlawful possession or use of any drug or controlled substance (including any stimulant, depressant, narcotic, or hallucinogenic drug or substance, or marijuana), or sale or distribution of any such drug or controlled substance ( Institutional Student Disciplinary Rules, Chapter 0240-3-2). The James H. Quillen College of Medicine Student Handbook refers students to the student handbook, Spectrum, for a complete statement on the institutional student disciplinary rules and procedures, and requires all students to abide by the rules and regulations that have been developed by ETSU to govern student conduct.

14. A statement of policy regarding the possession and use of weapons by security personnel and any other person:

Public Safety Officers are authorized to carry firearms, pursuant to Section C, Tennessee Code Annotated 49-7-118. The Department of Public Safety's Firearms Policy:

Firearms Policy

Newly hired Public Safety Officers are issued their assigned firearm after being duly commissioned by the President of ETSU, and trained and qualified by a certified firearms instructor. Use of deadly force by members of the ETSU Department of Public Safety is prohibited except:
  • A. The use of deadly force may only be applied when an officer reasonably believes that he is in imminent danger of death or serious physical injury or the officer reasonably believes that another person is in imminent danger of death or serious physical injury.
  • B. When disposing of a seriously injured or dangerous animal and only when the animal has been removed to a safe firing location. Warning shots are strictly prohibited.
  • C. Firing at moving vehicles is not allowed under any circumstances.
  • D. Members of the Department must carry a Glock 40 Caliber Handgun. Department issued leather will be utilized.
  • E. Other firearms may be authorized in writing by the Director of the Department of Public safety for individual Officers. Only departmental issue ammunition will be utilized.
  • F. Officers shall not remove a firearm from the holster, or display one on university property except:
    1. In the performance of their duties.
    2. For inspection/repair purposes.
    3. For safekeeping when carrying is prohibited.
    4. When the weapon is not needed.

When removed from the holster for inspection/repair or safekeeping purposes, the weapon will be unloaded immediately and will not be reloaded until immediately prior to reholstering. All personnel are required to attend firearms training as scheduled and to qualify with their service weapon on a quarterly basis. Failure to qualify may lead to removal of the weapon until a qualification is achieved.

The possession and use of firearms by anyone other than Public Safety personnel is prohibited except for those exceptions specified by the TCA 39-6-1718. All instances of use of a police firearm (including violation of policy, accidental discharge, as well as any authorized discharge) shall be reported immediately to the Director of the Department of Public Safety. All instances of firearm use will be investigated by the Director and one other designated individual within or without the Department, or other personnel designated by the Director of the Department of Public Safety. Reports of firearm discharge will be routed through channel as required.

ETSU's Residence Hall Student Handbook, the Buccaneer Village, Buccaneer Ridge Lease Agreement’s and the student handbook, Spectrum, outline the policy which prohibits the possession of or use of firearms or dangerous weapons of any kind ( Institutional Student Disciplinary Rules, Chapter 0240-3-2). The James H. Quillen College of Medicine Student Handbook refers students to the student handbook, Spectrum, for a complete statement on the institutional student disciplinary rules and procedures, and requires all students to abide by the rules and regulations that have been developed by ETSU to govern student conduct.

15. Policy regarding students or employees with criminal records:

A student who indicates a conviction to a felony offense on an undergraduate application for admission to the university, is referred to the Office of Student Affairs for review prior to an admission decision.

A student who indicates a conviction to a felony offense on a graduate school application is reviewed by the Dean of the Graduate School prior to admission.

Current university students convicted of a violation of a law or ordinance off-campus, whose violation also adversely affects the university's pursuit of its educational objectives, will become subject to judicial review by the Office Student Affairs. Students convicted of a crime on-campus are subject to arrest and prosecution, and are subject to judicial review by the Office of Student Affairs.

A student who indicates on an admission application to the College of Medicine a felony conviction, will be reviewed to evaluate the nature and severity of the offense. The evaluation will include the applicant's fitness for inclusion in the university and medical community, including any stipulations from the felony conviction which would prohibit an individual from dispensing regulated drugs.

Current College of Medicine students who are convicted of a felony would also be subjected to a similar review. Any person being considered for hire who indicated on an employment application a conviction for a felony offense, will be reviewed by the Office of Human Resources and the General Counsel's Office, Tennessee Board of Regents, prior to an employment decision.

Employment decisions are based upon the overall records of the applicant, and the criminal record, if relevant to the job in question. Current employees convicted of a felony (on or off campus) will be reviewed by the Office of Human Resources and the Tennessee Board of Regents, General Counsel's Office, as to the relevancy of the criminal record to the employee's position. The university's Policy Statement on Drug-Free Campus will be invoked in situations where a current employee is convicted of a drug related crime.

16. Security considerations used in the maintenance of campus facilities, including landscaping, grounds keeping and outdoor lighting:

The Department of Public Safety, Housing and Residence Life, Safety Committee, and RHA conducts a survey of outdoor lighting several times a year and reports any problems directly to the Physical Plant. In the months of July and December buildings on the main campus and university buildings located on Veterans Administration property are surveyed for hazardous conditions, with problems reported to the Physical Plant. Monthly fire extinguisher inspections are performed in all buildings owned or leased by the university. In addition, Public Safety Officers routinely report all hazardous, unsafe and potentially unsafe conditions found to exist on campus.

17. A description of the communication mediums used to inform the campus community about security matters as well as the frequency with which the information is usually provided:

Copies of all Public Safety Officer Incident Reports are sent daily to the Dean of Students, Provost and Vice President for Academic Affairs. If a report concerns an university department, a copy of that Incident Report is sent to that department. Building Coordinators are also provided with copies of Incident Reports concerning security problems in their assigned buildings. Trends of crime patterns and other information pertaining to campus crimes and security are placed in the student campus paper as needed. Monthly summary reports of crimes on campus are sent to the Tennessee Bureau of Investigation.

The Department of Public Safety provides a variety of crime prevention programs. These programs are periodically presented to students, staff and faculty. All individuals associated with campus are encouraged to attend as many prevention programs as possible. Programs are also facilitated upon request of residence halls and departments throughout the semester. Crime prevention brochures are given out during programs, however, there is access to these items through public safety's webpage www.etsu.edu/dps. These items may be printed.

The Residence Hall Student Handbook also contains information concerning crime prevention. The Office of Housing and Residence Life periodically distributes flyers, posters to all residents. Programs are presented throughout the year that relate to security/safety issues in each hall and campus wide and through the Residence Life Channel.

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Section 2: Student Housing Facility Information

1. Types of student housing available:

The university provides two residence halls accommodating 210 men and three residence halls/efficiency apartments accommodating 412 women that are single sex halls for undergraduates. There are five residence halls/appartments for undergraduates that accommodate 1725 that are co-educational facilities by room/floor. There are 1522 residents in rooms that have a private bathroom within suite, room, or apartment.

Buccaneer Ridge Apartments accommodates 734 residents/staff/guest in 385 apartments consisting of efficiencies; one; two; and four-bedroom apartments. These apartments are avalible to sophomors and above, as well as, married couples or single parents with a small child.

Off-campus housing information is located in the Center for Adult, Commuter, and Transfer Services. The Center provides a handbook and rental listings from the Chamber of Commerce, the local newspaper and individuals who list rentals with the university. All persons interested in off-campus housing are told via the Off Campus Housing Handbook and the rental listing that East Tennessee State University does not inspect living accommodations and accepts no responsibility for the condition or acceptability of the units listed with the Center or with other listings provided. Landlords listing accommodations directly with the university have agreed to abide by the nondiscrimination policy of the university.

2. Policies on housing assignments and requests by students for assignment changes:

The university provides the maximum amount of student housing permitted by institutional resources. Students residing in the residence halls (see ETSU Residence Hall Student Handbook) are given first choice for fall housing during a designated period. Space for new students in housing is assigned on a "first come, first served" basis, regulated by the date the housing application and deposit is received. Hall and room assignments are made according to the date the completed housing application and deposit are received by the Office of Financial Services, the student's stated preferences for a particular hall and/or roommate and space availability. Students applying for fall housing, whose applications are received prior to April 1, will be given priority. Applications received after July 1 will be assigned according to the date received and geographical location (not within commuting distance). Moves may be requested through the Resident Director or Housing and Residence Life for unusual and/or special circumstances.

Assignments within the Buccaneer Village (see Buccaneer Village) are based on the date the completed application and deposit are received and upon the size of the family. One-bedroom units are assigned to couples without children. Two-bedroom units are assigned to couples with one or two children. The university does not have appropriate housing for families with more than two children. Assignments in Buccaneer Ridge are made for sophomores and above based upon date of application and deposit and availability of desired space.

3. Policies concerning the identification and admission of visitors in student housing facilities.

The Department of Housing and Residence Life strives to provide affordable, enjoyable, safe, and well maintained services and facilities for students living on campus. It is also a goal to establish interactive and inclusive learning communities within the halls through the participation and involvement of all members. A variety of lifestyle options provide opportunities for students to engage in active social learning in a structural environment such as the residence halls. This environment can allow for lifestyle choices, yet set high expectations for students and encourage value clarification, independence, and autonomy.

All residents are expected to contribute to the development of the community by demonstrating respect for themselves and others. Visitation policies state the time, place, and manner in which residents may host visitors of either sex in their rooms or other living areas of the residential units. These policies cover the room/apartment, hallways, lobbies, and all other common areas of the residence facility/apartment and are in effect at all times throughout the year.

The procedures are designed to accommodate visitors in a manner that is respectful and responsive to resident concerns for safety and privacy, while ensuring an appropriate balance between academic and social needs within the residence community. At no time should the presence of visitors disrupt the community or supersede a roommate's right to privacy.

  1. Residents may choose between halls/floors/areas with the following Lifestyle Options: 
    (a) Restricted visitation in which no guests of the opposite gender are allowed at any time may be requested by a student. A floor, wing or individual room may be designated a restricted visitation area by the Office of Housing and Residence Life, depending on demand.

    (b) During the first two weeks of the academic year, the residents of each designated hall/apartment will vote on their visitation hours for that academic year. Three choices ranging from noon to midnight on Sunday through Thursday with a noon to 2:00 a.m. Friday and Saturday will be presented for a vote by each Hall Council, and a simple majority vote of the residents is required for implementation.

    (c) Designated halls/apartments will vote on visitation hours as defined in Option (b). Additional hours may be selected to include visitation from noon Friday to Sunday midnight. A designated area, generally the lobby, will be established to allow assigned residents to host guest of both genders on a 24-hour basis.

    (d) The Department of Housing and Residence Life will designate selected halls/apartments as co-educational by floor, wing, or alternating room/apartment. Residents will select their own visitation hours. Roommates must agree on the designated hours.
  2. Every effort will be made to provide each resident the type of housing option requested, but the University reserves the right to defer individual assignments, if building space and student choice make this necessary.
  3. These options for visitation shall operate in accordance with the following policies: 
    (a) Hall staff is expected to be on the premises during special events and visitation, except during times of area coverage, during which time housing personnel will be responsible for the afternoon visitation of a specified area.

    (b) Each guest must check in and out of the residence hall at the lobby desk. Procedures will be determined by the Department of Housing and Residence Life.

    (c) Each guest must be escorted from the lobby to the host/hostess' room and from the room back to the lobby to check out. Guests are not to be unattended in the hall or stairwells at any time.

    (d) Designation of bathroom facilities: For residence halls with individual or suite bathrooms, visitors shall use these. For those halls with specified bathrooms for members of the opposite sex, visitors shall use these. In halls with no such designation, the Hall Staff shall designate one during visitation.

    (e) During visitation, proper conduct and decorum are important and expected of both the host/hostess and the guest(s). Guests may be asked to leave the building and/or be prohibited from visiting if found to be violating policies, damaging property, or being a potential harm to themselves or others.

    (f) Room checks may be made by facility staff at any time during room visitation.

    (g) In facilities that are not pre-designated as No Visitation or as Co-educational by the Department of Housing and Residence Life, the residents shall vote during Fall Move-in on their choice for visitation hours for their hall/apartment. Hall Council and/or residence hall staff in accordance with housing personnel will decide each spring semester for the following fall on three options for hours under option (b). The three options under these plans will be called the maximum hours, medium hours, and minimum hours they would want under their designated plan. A simple majority vote is required for implementation.

    (h) Unless the Hall Council petitions to the Department of Housing and Residence Life by December 1 for a change in hours, the same hours will remain in effect for the spring semester. A Hall Council can petition to the Department of Housing and Residence Life for a change in their visitation plan for the following semester if demand dictates. A simple majority vote of the residents is required. The Department of Housing and Residence Life reserves the right to approve visitation plan changes after ascertaining the demand, usage, staffing, and occupancy rates of the hall. Also, summer/semester break visitation plans will be determined accordingly.

    (i) Visiting hours in hall lobbies not designated as 24-hours are from 9:00 a.m. to midnight, Sunday through Thursday and 9:00 a.m. to 2:00 a.m., Friday and Saturday.

    (j) Overnight guests of the same gender must be registered with the hall staff and are permitted to stay for a maximum of three consecutive nights in a thirty-day period. The roommate must approve, and there must be an unoccupied bed available in the room for each person staying overnight.

    (k) With the increased visitation privileges, there is a greater responsibility to be shared. The primary responsibility for management of the total visitation program rests with the individual resident, Hall Council, Residence Hall Association, and the residence hall and housing staff.

    (l) All violations of the visitation policy shall be dealt with through the established judicial procedure of the Residence Hall Association, Residence Hall Judicial Board, Office of Housing and Residence Life, and East Tennessee State University. Visitation violations are to be considered serious and dealt with in that manner. Failure to comply with visitation policies may result in disciplinary action, which may include losing visitation privileges or being moved to another lifestyle option hall.

    (m) Classification of major visitation violations: 
    i. Deliberate avoidance of regulations governing visitation (example: sign-in/sign-out procedures, uninvited or unescorted guests, entrance or exit from non-designated doors.
    ii. Entertaining guests at times not designated or for extended periods beyond the close of visitation.
    iii. Failure to comply with the rules of the Tennessee Board of Regents, East Tennessee State University, Department of Housing and Residence Life, and the Residence Hall Association.

4. Measures to secure entrances to student housing facilities.

Students residing in the residence halls are required to follow the Student Housing Rules, Residence Hall Conduct and Disciplinary Sanctions (Residence Hall Student Handbook).

All residence halls are secured 24 hours a day and have been equipped with a card access system. Residents may gain entrance only to their residence hall via their student I.D. card. All other doors are locked 24 hours a day and are equipped with an indicator that alerts the Campus Police and hall staff, if left ajar for a designated period of time. The residence halls have interior doors leading to the hallways that are equipped with a key card access lock and remain locked at all times. Security cameras are located within and around most housing facilities.

In Buccaneer Ridge Apartments, each bedroom is furnished with a switch, when activated, will sound an alarm indicating an emergency within that particular apartment unit. The alarm is activated at the Public Safety Building immediately when the switch is pulled. Each apartment has a key/card for the front door entrance, and each bedroom has a separate and individual key.

The Department of Public Safety and Housing and Residence Life operate a Night Patrol from approximately 12:00 a.m. until 4:00 a.m. each night in the vicinity of the residence halls, apartment complexes and parking areas. These individuals are not police officers, but are equipped with two-way radios and have a uniform. Duties include checking for propped doors, checking locked doors, watching for any unusual event, providing a walking escort, and checking parking lots around the residence halls. A full-time officer, a full-time security guard, along with privately contracted night patrol, patrols Buccaneer Ridge during late night and early morning hours.

5. Standard security features used to secure doors and windows in students rooms:

Students residing in the residence halls are required to follow Student Housing Rules,  Resident Responsibilities (Residence Hall Student Handbook).

Residents are either issued a key to their room/apartment or their ID card is activated for access to the building and /or room/apartment as they check into facility.  If the key is lost, stolen or misplaced, a resident may sign out a "temporary key" from the Resident Director until the lock can be re-keyed.  If a resident fails to return the issued key when checking out or withdrawing, the lock will be re-keyed.  If an ID card is lost, stolen, or misplaced, the resident must notify hall staff, Public Safety, and ID Services immediately for deactivating the card and securing a replacement.

Residents are required to guard their I.D. card/room key for their security and protection. It is the responsibility of the resident to keep up with his/her I.D. card/room key and to have it available to gain access to the building/room when needed.

In most residence halls, and some apartments, the windows are non-operable. Window screens are health and safety equipment. Residents are informed that window screens should not be unhooked or removed from the windows. If a screen is damaged, it should be reported to the Resident Director. NOTE: Windows are equipped with standard window locks. All doors and windows are checked each break to see if they are functioning properly.

Students residing in Buccaneer Village are required to follow Buccaneer Village Rules, Resident Responsibilities (Buccaneer Village Lease Agreement). Students residing in Buccaneer Ridge Apartments are required to follow the terms and conditions as set forth in the Agreement of Lease.

A key is issued to each resident upon checking into the apartment. If the key is lost, stolen or misplaced, a resident may sign out a “temporary key” from the manager of Buccaneer Village/Ridge.

Residents must guard their apartment key for their security and protection. It is the responsibility of the resident to keep up with his/her apartment key and to have it available to gain access to his/her apartment when needed.

6. A description of the type and number of employees, including security personnel, assigned to the student housing facilities which shall include a description of their training:

The residence halls are staffed with eight Resident Directors (RD), five Assistant Resident Directors (ARD), seventy-one Resident Advisors (RA's) and five full-time Area Coordinators/Managers who provide on-call coverage 24 hours per day 7 pays a week. The RA's are undergraduate students who are hired on student work programs. The residence hall staff receives security related training prior to the beginning of school each fall/spring from the professional staff of  Housing and Residence Life and Department of Public safety.  RAs/RDs provide coverage in all housing facilities from 4:30 p.m. - 8:00 a.m. each day from Monday - Thursday and 24 hours coverage on the weekends.

The Department of Housing and Residence Life employs personnel to provide area coverage for all residence halls from 8 a.m. - 4:30 p.m. Monday through Friday.  Area coverage personnel carry a telephone and receive training similar to hall staff.  Buc Ridge and Governors Hall employs students assistants to staff the desk area during selected hours. 

The Department of Public Safety/Housing and Residence Life provide supervision to privately contracted Night Patrol staff that patrol within and around the residence halls and residence hall parking lots between the hours of 12 a.m. and 4:00 a.m. when the residence halls are open and during breaks/holidays.  One full-time security guard along with a part-time contracted night patrol, provides security from 9:00 p.m. - 4:00 a.m. at the Buc Ridge /Buc Village apartment complex.  Public Safety provides the security training for these individuals.

The housing staff is provided with copies of police reports concerning housing incidents and appropriate follow up is taken on any security problems.

7. The type and frequency of programs designed to inform student housing residents about housing security and enforcement procedures:

Public Safety and the Department of Housing and Residence Life conducts a crime prevention program presented at the beginning of each semester in each residence hall. Residence Hall staff conducts floor meetings at the beginning of each semester and reviews the security and enforcement procedures with the residents. Additionally special programs are presented throughout the semester on such topics as Rape and Assaults. Information is also provided to residents through the Orientation programs and the Preview program for new students prior to the start of fall semester. In addition, the Residence Hall Association sponsors a self protection program each year. Residents are informed via staff posters, memorandum, etc. of any particular problems that occur. Residents are encouraged to register for emergency alerts and they are asked to provide an emergency contact and number.

8. Policy and any special security procedures for housing students during low-occupancy periods such as holidays and vacation periods:

Guidelines for the use of residence halls during holiday and vacation breaks are maintained in the Office of Housing and Residence Life . These guidelines are set up for the smooth operation of the residence halls and to maintain the safety and security of everyone. These guidelines include safety precautions:

  • A. Residents staying on campus during closed periods may be required to consolidate for safety and security reasons.
  • B. Only residents with permission will be authorized to use their I.D. card to gain access to the exterior entrance door and will be given the combination to the interior doors where applicable.
  • C. Residents will only use the entrance and exit door designated by the card access system.
  • D. All doors are to remain locked - never propped open.
  • E. No visitors (male or female are allowed in the residence halls during the break periods.
  • F. Area Coordinators/RDS supervise activities during the closed period.
  • G. The Department of Public Safety is notified of the special halls which remain open and are provided with a roster of those students staying during a closed period. Night patrol is maintained.

9. Policy on the housing of guests and others not assigned to the student housing or not regularly associated with ETSU:

Students residing in the residence halls are required to follow the Student Housing Rules, Visitation Policy, previously discussed (#3, Policies concerning the identification and admission of visitors in student housing facilities). Residents are responsible for their guests, and guests are expected to follow all rules and regulations.

Residence facilities may be occupied by ETSU staff and may be leased to other persons in connection with programs and activities. Guests residing in housing facilities are generally placed in areas separate from students. Guests are not placed in the same room or apartment of a resident. Guests are issued access cards/keys to gain entrance to the hall/room.. If the card(s) are not returned, it is deactivated in the access system. If a key is not returned, the lock is rekeyed.

For special camps and conferences held on campus, groups must register with the Office of Campus and Conferences. Guests are advised to lock their room doors and to safeguard the access card/room key.. Entrance doors are secured 24 hours a day. Guests are informed that drugs, alcoholic beverages, firearms, fireworks, combustible engines, weapons and explosives are not allowed in the residence halls or on campus. Residence halls/apartments are staffed with Resident Directors, Assistant Resident Directors, Camp Managers, Resident Advisors, and Area Coordinators.

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Section 3: Student Right-to-Know & Campus Security Act of 1990

Much of the information required to be reported under the Student Right-to-Know and Campus Security Act, Part 11, Crime Awareness and Campus Security, has been summarized under Section 1: College and University Security Information Act of 1989. Additional information required to be reported includes:

1. A description of policies which encourage accurate and prompt reporting of all crime to police:

The Department of Public Safety provide several crime prevention programs that encourage students, staff, and faculty to report any criminal or suspicious activity, This programs also stress awareness and the need for everyone to be responsible for their own security and the security of others. Residence hall staff are required to report any criminal activity. Public Safety formally requests from the Student Counseling Center, Student Affairs Office, Student Life and Leadership Office and the Office of Housing and Residence Life to report the required criminal offences that may have been reported to them and not reported to the Department of Public Safety.

2. A statement of policies concerning the monitoring of criminal activity at off-campus student organizations through local police agencies:

The Johnson City Police Department furnishes the Department of Public Safety information concerning all offenses which occur off campus at fraternity and sorority houses.

3. A description of programs designed to inform students and employees about the prevention of crimes:

The Department of Public Safety provides a variety of crime prevention programs. These programs are periodically presented to students, staff and faculty. All individuals associated with campus are encouraged to attend as many prevention programs as possible. Programs are also facilitated upon request of residence halls and departments throughout the semester. Crime prevention brochures are given out during programs, however, there is access to these items through public safety's webpage www.etsu.edu/dps. These items may be printed.

4. A description of any drug or alcohol abuse education programs:

The university and local community provide a variety of educational programs and services to respond to the problems associated with alcohol and drug abuse.

The Counseling Center, a student services unit within the Division of Student Affairs, offers limited assistance through personal counseling services for students who are experiencing alcohol and drug abuse problems. Counselors utilize community resources through professional referrals then appropriate. Additionally, administrators and counselors in the Counseling Center offer educational programs about alcohol and drug abuse for university student organizations and residence hall programming. During orientation, students within the medical school receive a session on substance abuse conducted by the Tennessee Impaired Physicians Association. Substance abuse is also integrated into medical student course work. The university counseling center is also available to all students requiring counseling and referral services. The Office of Housing and Residence Life provides campus wide/hall programs regarding drug or alcohol education each year. Residents who are disciplined for alcohol/drug violations are required to attend a drug/alcohol abuse program. The Office of Student Affairs sends a mailout to all students each fall as to the university's alcohol policy.

Eligible employees may participate in the statewide Employee Assistance Program to receive consultation and referral for alcoholism or substance abuse. All university employees are eligible for referral assistance through the ETSU Employee Assistance Program, coordinated by the Office of Human Resources. The Office of Human Resources maintains a list of campus and community agencies which provide referral information, and/or counseling to students and employees.

5. A statement of policy regarding the institution's campus sexual assault programs to prevent sex offenses, and procedures to follow when a sex offense occurs.

East Tennessee State University is dedicated to maintaining an environment which is safe and supportive of its students and employees where relationships are built on honesty, integrity, and trust. Accordingly, ETSU prohibits sexual assault and rape as defined by state law. Actions which result in charges of sexual assault or rape under this policy will be subject to university disciplinary action. They also may subject a student to criminal and/or civil liability under state law.

Services

To appropriately address sexual violence, ETSU has developed OASIS (Outreach & Advocacy: Sexuality Information for Students), a program housed in the Counseling Center.  OASIS provides comprehensive services including:

  • Educational and prevention programs, awareness events and print and video resources addressing a variety of topics related to sexual violence and healthy relationships such as consent, bystander Intervention, men as allies, women’s empowerment, Take Back the Night and others;
  • Sponsorship of Students Against Violence (SAVE), a student organization committed to ending sexual violence on campus and Rape Aggression Defense (RAD) trainings, free self-defense programming;
  • Counseling and intervention services for those who have been assaulted or who have concerns regarding sexual violence;
  • Referral to off-campus agencies that provide services for persons who have been sexually assaulted;
  • Procedures for assisting persons who have been sexually assaulted in obtaining medical and counseling services;
  • Procedures for assisting persons who have been sexually assaulted in pursuing criminal or civil action against their assailants;
  • Support when persons who have been assaulted wish to pursue campus disciplinary action against the assailants.

What To Do If You Have Been Sexually Assaulted

  1. Get to a safe place, one that is well-lit and where there are other people, preferably people you know and trust.
  2. Do not bathe, douche, brush your teeth, chew gum, drink, change clothing or even comb your hair before seeking medical attention. It is only natural to want to do so, but you may be destroying physical evidence that could be needed later if you decide to pursue an investigation.
  3. Call the police as soon as possible to report the assault. If you are on campus call ETSU Public Safety at 911 or 439-4480. If you are off campus and call 911, the local police will respond to your call. By calling the police you are reporting the crime and seeking the protection of the police.  Reporting does not mean that you have to prosecute.  See the following section for more reporting options.
  4. If you wish, call a friend, family member or other trusted person to be with you. A counselor from the ETSU Counseling Center can accompany you to the hospital or police station – call 439-4841 during weekday hours, and after hours, the Counselor on Duty can be contacted through Public Safety - 439-4480.  The counselor provides confidential emotional support and can also help you consider your reporting options and what to do next.
  5. Get immediate medical attention.  You may have sustained injuries or contracted a sexually transmitted infection; therefore, the sooner you seek medical attention, the better. The Student Health Clinic provides medical care during the hours of 8:00am – 4:00 pm, Monday – Friday. During non-business hours or for the purpose of evidence collection, the Johnson City Medical Center offers specially trained nurses (Sexual Assault Nurse Examiners) through their emergency room to support you through the medical exam and administer a Physical Evidence Recovery Kit (PERK). Again, collecting the evidence does not mean you need to make any decision to prosecute.
  6. Seek follow-up counseling. Whether or not you report the assault or prosecute, a trained counselor can help you deal with the emotional trauma of an assault.  You may call the ETSU Counseling Center at 439-4841 and ask for an OASIS advocate.  All counseling is completely confidential.

Dealing With The Aftermath: Survivor Assistance

University personnel will assist any student who is the victim of a sex offense in notifying law enforcement, in obtaining medical assistance, and in pursuing counseling. If a student requests a change in her/his academic or on-campus living situation, then the university will accommodate the student's request if those changes are reasonably available.

University Disciplinary Procedures

There are several options available to a student who was assaulted by another student. In addition to bringing charges against the perpetrator in criminal or civil court, the survivor also may seek recourse through the university disciplinary process.

Sexual battery or rape, in addition to being a violation of state law, also is violation of ETSU Student Disciplinary Rules. If a survivor initiates campus disciplinary action, both the accuser and the accused will be informed of the following:

  1. The accuser and the accused are entitled to the same opportunities to have others present during a hearing.
  2. Both the accuser and the accused will be informed of the outcome of any institutional disciplinary hearing brought alleging a sex offense.

In order to bring charges of sexual battery or rape against another student, a student must initiate the judicial process by contacting the Associate Dean of Students or his designee at 439-6129. (For more information about the university disciplinary process, please refer to the section entitled, Policies and Regulations in the student handbook, the Spectrum).

If the accused student is found guilty of the alleged sex offense, suspension or expulsion from the university may occur.

The Accuser's Rights

During the course of the disciplinary proceeding, accusers have the following rights:

  1. To meet with the appropriate judicial officer to discuss the disciplinary process.
  2. To submit a written account of the alleged incident.
  3. To be advised of the date, time, and location of the disciplinary hearing, and to request rescheduling of the hearing for a good cause.
  4. To be accompanied by an advisor of the accuser's choosing during the hearing process, although the advisor will not be permitted to speak for the accuser during the hearing.
  5. To testify as a witness during the hearing.
  6. To decline to testify, with the knowledge that such action could result in dismissal of the university's charges for lack of evidence.
  7. To submit a written impact statement to the hearing panel for consideration during the sanctioning phase of the disciplinary process.

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Section 4: Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act

1. Description of procedures for preparing annual disclosure of crime statistics:

Crime statistics which are provided in this institution's annual report are based upon incidents reported by campus security authorities and local police agencies. This institution shall annually report statistics for the three most recent calendar years concerning the occurrence on campus, in or on non-campus buildings or property, and on public property of certain crimes that are reported to local police agencies or to campus security authorities. Designated campus officials (including but not limited to directors, deans, department heads, designated HRLO staff, judicial affairs, advisors to students/student organizations, athletic coaches) are responsible for reporting crimes and are instructed to report this information to the Associate Director of the Department of Public Safety who serves as ETSUs Campus Security Survey Administrator (CSSA). Public Safety will make the determination as to whether a reportable offense has occurred. The CSSA will relay, in writing, to all individuals who fall with the definition of campus security authority their responsibility to make these reports on an annual basis. The CSSA will distribute crime report forms to all individuals who are responsible for reporting crimes. These will be compiled to prepare the annual Campus Crime and Security Survey for submission to the United State Department of Education, Office of Postsecondary Education. This Survey will also be made available to the public by October 1 of each calendar year.

2. Statement of policy allowing disclosure of crimes on a voluntary, confidential basis:

Victims or witnesses of crime on campus are encouraged to voluntarily report criminal activity to the Department of Public Safety as soon as possible. Upon request of the victim or witness such reports will be treated in a confidential manner; the identity of the reporting individual will not be divulged. The Department of Public Safety has also provided an anonymous tip line through their website, www.etsu.edu/dps, called Bucs Report It which sends an email directly to Public Safety Dispatch.  

3. Statement of policy concerning crimes disclosed to a pastoral or mental health counselor:

Crimes disclosed to a pastoral or mental health counselor, serving in that capacity at the time of disclosure, are not subject to mandatory reporting. The term "pastoral counselor" is defined as a person who is associated with a religious order or denomination that recognizes him/her as someone who provides confidential counseling. The term "mental health counselor" is defined as a fully qualified and/or licensed professional whose official responsibilities include providing mental health counseling to members of the university's community and is functioning within the scope of his/her license or certification. This exemption does not relieve counselors of the duty to exercise reasonable care to protect a foreseeable victim from danger posed by the person being counseled. When speaking to a victim or witness to a crime, counselors are encouraged to inform the individual of voluntary disclosure procedures.

4. Statement of policy concerning student criminal activity at off -campus locations:

The Department of Public Safety in conjunction with the Johnson City Police is responsible for monitoring and recording criminal activity engaged in by students at off-campus locations owned or operated by student organizations which are officially recognized by the institution. Certain categories of crime which occur in these locations will be included in the annual Campus Crime and Security Survey.

5. MISSING STUDENT NOTIFICATION POLICY FOR STUDENTS WHO RESIDE IN ON-CAMPUS HOUSING

This policy contains the official notification procedures of ETSU Department of Public Safety for missing students who reside in on-campus housing, in accordance with the requirements of the Higher Education Opportunity Act of 2008 (the "HEOA").

Missing Students Who Reside in On-Campus Housing

Each resident upon checking into their assigned room is requested via the Information Inventory Assessment Card (IIA) to identify the name and contact number of the individual(s) that is to be contacted in case of an emergency, including in the event of the resident being reported missing for a period of no more than 24 hours. A student's confidential contact information will be accessible only by authorized campus officials and law enforcement in the course of the investigation.

If a member of the University community has reason to believe that a student who resides in on-campus housing is missing, he or she should immediately notify ETSU Department of Public Safety at 423-439-4480. ETSU Public Safety will generate a missing person report and initiate an investigation.

After investigating the missing person report, should ETSU Public Safety determine that the student is missing and has been missing for more than 24 hours, ETSU will notify the Johnson City Police Department and the student's emergency contact no later than 24 hours after the student is determined to be missing. If the missing student is under the age of 18 and is not an emancipated individual, ETSU will notify the student's parent or legal guardian immediately after ETSU Public Safety has determined that the student has been missing for more than 24 hours.

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6. Timely Warning and Emergency Notification Procedures

In order to keep the campus informed about safety and security threats, and to satisfy Federal Clery Act Campus Safety requirements, ETSU may send out two types of alerts:
 
·           Timely Warnings
·           Emergency Notifications
 
Timely   warnings  are triggered by crimes that have already occurred but represent an ongoing threat. Timely warnings are  messages sent using GoldAlert mass notification system, which distributes simultaneous notifications via text messaging, email, ETSU homepage alert, Twitter, and Facebook to immediately notify the campus community upon the confirmation of a significant emergency or dangerous situation involving an immediate threat to the health or safety of the campus community.  Timely warnings are sent as soon as pertinent information is available. Follow-up information may be distributed later, such as if a suspect responsible for a series of campus crimes has been apprehended. Timely warnings will include information that will aid in the prevention of similar crimes.
 
Each incident is considered on a case-by-case basis, depending on the facts of the case and the information known by ETSU authorities. For example, if an assault occurs between two students who have a disagreement, there may be no ongoing threat to other campus community members and a timely warning notice would not be distributed. The ETSU Public Safety chief or designee reviews all reports to determine if there is an ongoing threat to the campus community or a portion of the campus community, and if the distribution of a timely warning notice is warranted.
 
Timely Warnings  may be distributed for crimes including, but not limited to:
 
·           Criminal homicide
·           Sexual assault
·           Robbery
·           Aggravated  assault
·           Burglary
·           Motor Vehicle theft
·           Arson
·           Hate Crimes
 
Emergency Notifications  are used to immediately notify the campus community upon the confirmation of  any significant emergency  or dangerous situation involving an immediate threat to the health or safety of students or employees occurring on the campus. These notifications are also brief messages sent using GoldAlert mass notification system, which distributes simultaneous notifications via text messaging, email, ETSU homepage alert, Twitter, and Facebook.
University students, faculty and staff are instructed through the Safety website to report life threatening situations to the Department of Public Safety by calling 911.
 
Mass Notification System
Upon the confirmation of a significant emergency or dangerous situation involving an immediate threat to the health or safety of students or employees on the campus, the University uses the GoldAlert system to issue timely warnings and emergency notifications.
 
The mass notification system includes several modes that can be used to reach the campus community:
 
·           Outdoor Warning Sirens:   As part of our continued commitment to enhancing safety measures on campus, ETSU has an outdoor siren alert on the University’s main campus as well as the Veterans Administration campus. While some individuals may hear the siren indoors, the siren is designed to be heard OUTDOORS. ETSU’s sirens are set up to sound during immediate life-threatening situations such as a tornado, an armed and dangerous person in the area, or a major chemical spill or hazard. A siren warning will be accompanied by brief recorded public address announcements with instructions such as "Go inside" or "Take cover now," in the event of an approaching tornado, for example. When the threat has passed, a second siren activation and announcement will signal "All clear. Resume normal activities.”
 
·           Email and Text Messages : The GoldAlert mass notification system is used to provide email and text messages to members of the campus community. To receive these messages, students, faculty and staff must provide a cell phone number or e-mail address on the GoldAlert registration website. 
 
·           Social Media : The ETSU Twitter and Facebook accounts will be utilized.
 
·           Fire Alarm Systems : Fire alarms will be activated to alert occupants of a fire or other emergency situation in the building. Everyone must evacuate the building when the fire alarm sounds. Emergency procedures are posted in each campus building.
 
·           ETSU Alert Website :  Alert messages will be posted on ETSU’s Alert Page  http://www.etsu.edu/alert/ . This URL can also be accessed via the ETSU homepage. This site is used for emergency messages as well as general informational messages (i.e. scheduled power outages, roadwork, fire alarm testing, etc.).
 
·           Alertus Pop Up Page : A pop up page will appear on all ETSU network computers.
 
·           Campus Cable TV:  Alert messages may also be displayed on the campus cable TV Channel.  This channel is only available to on-campus locations.
 
·           WETS 89.5 FM:  ETSU’s Public Broadcast Station will be utilized to broadcast emergency messages.
 
·           Local Media Outlets : Local media sources (i.e. TV and radio stations) may be used to broadcast emergency information about ETSU.
 
ETSU will, without delay, and taking into account the safety of the community, determine the content of the notification and initiate the notification system, unless issuing a notification will, in the professional judgment of responsible authorities, compromise efforts to assist a victim or to contain, respond to, or otherwise mitigate the emergency.
 
How to Sign Up for GoldAlert Mass Notifications
Students and employees are strongly encouraged to register for GoldAlert by visiting the ETSU homepage and following the instructions below to sign up for Timely Notifications, Emergency Notifications, and other important campus safety information.
 
To enroll in GoldAlert, students, faculty, and staff should:
 
             1. Visit the East Tennessee State University homepage at  http://www.etsu.edu/
             2. Select the “Safety” tab at the top of the screen
             3. On the right side in the GoldAlert box, select “Enroll.”
             4. On the Rave page, select “Register.” Follow prompts to register.
 
Mass Notification System Tests
The university's emergency notification system is tested twice per year. All emergency notification systems tests are announced prior to the test. In 2013, ETSU tested the mass notification system on February 7, and September 12.

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Section 5: Annual Fire Safety Report

2013 Fire Safety Report

The East Tennessee State University Department of Environmental Health & Safety has developed and implemented a Life Safety Policy, primarily established to protect ETSU students, faculty and staff, and to reduce potential large fire losses of ETSU properties.  The policy recognizes the fact that life safety is more than just a matter of safe egress.  The policy includes inspection and testing requirements necessary to achieve an acceptable degree of life safety and outlines the safeguards to provide egress time and protection from fire exposure. 

Life safety from fire is accomplished through fire prevention and response training, installation and maintenance of fire protection systems and periodic building inspections.

Training

All resident directors and resident assistants are trained annually in the proper use of fire extinguishers, fire evacuation procedures, and fire prevention practices. This encompasses hands-on training using a state-of-the-art fire simulator. Fire extinguisher training is available for students upon request. The resident directors and resident assistants are also trained in the following policies:

No smoking on-campus, except for personal vehicles

No open flames allowed in housing facilities

No candles allowed/No incense allowed

No misuse of fire alarms, fire detection devices, or fire extinguishers

No flammable materials allowed in housing facilities, such as gasoline, paint thinner, oil lamps, fireworks or live Christmas trees

Fire doors are to remain closed

Never leave food cooking on a stove unattended

Never use an elevator to exit a building

Utilize "Stop, drop, and roll" when someone's clothing catches fire

To reinforce evacuation training, three fire drills are conducted each semester at every on-campus housing facility, excluding apartment buildings.  Fire drills are documented and annually assessed for effectiveness by Environmental Health & Safety personnel.  The total number of fire drills conducted is as follows:

Facility Type

# of Fire Drills Conducted

Housing Facilities 54
Administrative Buildings 32

 

Evacuation Procedures & Preparedness

Every housing facility features evacuation diagrams that show the location of exits, fire extinguishers, and manual pull stations. All residents are encouraged to familiarize themselves with the diagrams, paying close attention to evacuation routes to exits. An example has been provided below:

evacuation plan

Evacuation Procedures & Preparedness

Every housing facility features evacuation diagrams installed within the living unit that shows the location of exits, fire extinguishers, and manual pull stations.  All residents are encouraged to familiarize themselves with the diagrams, paying close attention to evacuation routes to exits.

Additionally, every housing facility features an emergency procedures plaque installed at the main entrance/exit, which provides evacuation procedures in case of fire, as well as emergency procedures in case of severe weather, hazardous material releases, and power outages.  The evacuation plaques also provide a map showing the location of the designated assembly area , where building occupants are to report after evacuation.  If fire or smoke is discovered, the procedure for evacuation is as follows:

  • Notify the fire department or Public Safety immediately by dialing 9-1-1 or 9-4480.
  • Go to the nearest stairwell or exit door and leave the building immediately.
  • Pull the fire alarm as you leave the building.
  • Do not use the elevators!
  • Assist disabled persons out of the building.   If unable to exit the bldg. due to severe mobility impairment, he or she should be directed to the nearest stairwell landing to await the arrival of emergency personnel.  Campus Police and the Johnson City Fire Department must be notified immediately upon arrival, identifying the location of the individual.
  • Go to the Designated Assembly Area.
  • Do not re-enter the bldg. unless directed by emergency response officials.    

An example of an evacuation plaque has been provided below:

emergency procedures

Fire & Life Safety Inspections

Every housing facility is inspected once every thirty days for the following:

Fire extinguishers are inspected and noted on date tags

Exit lights are lit during normal and backup power

Emergency lights are tested

Fire alarm control panel checked for operability and trouble signals

Sprinkler system water control valves checked to be open

Sprinkler system gauges checked for normal pressure

An example of a housing Monthly Inspection And Fire Drill Report is provided below:

fire drill

Fire Protection Systems


All of ETSU’s on-campus housing facilities provide automatic fire protection such as sprinkler, standpipe, and fire alarm systems. All sprinkler systems, fire alarm systems, and fire pumps are tested and inspected annually by the maintenance contractor certified by the state fire marshal’s office. All fire hydrants are annually test-flowed by the Johnson City Fire Department. Please note that all housing facilities feature exit signs, emergency lighting, and fire extinguishers. The following is a compilation of current fire protection systems on a building-by- building basis:

ETSU On Campus Housing Facilities - Fire Protection Systems
Building Name Sprinkler System Fire Alarm System Standpipe System
Buccaneer Ridge Apts. A-K Yes Yes No
Buccaneer Ridge Apts. L-O Yes Yes No
Buccaneer Ridge Apts. P-Q Yes Yes No
Buccaneer Ridge Apts. R-S Yes Yes No
Buccaneer Ridge Apts. T-U Yes Yes No
Carter Hall Yes Yes Yes
Centennial Hall Yes Yes Yes
Davis Apartments Yes Yes No
Governors Hall Yes Yes Yes
Lucille Clement Hall Yes Yes Yes
Luntsford Apts Yes Yes Yes
Nell Dossett Hall Yes Yes No
Powell Hall Yes Yes No
Stone Hall  Yes Yes Yes
West Hall Yes Yes No

Fire Incident Data

ETSU's fire incident data for the years 2011-13 is as follows:

ETSU Fire Incidents During 2011-13
Residential Facility Total Fires Fire Number Cause Injuries Deaths Property Loss

Buccaneer Ridge Apts. A-K
129-176 Buccaneer Ridge

0 0 N/A N/A N/A N/A
Buccaneer Ridge Apts. L-O
319-375 Buccaneer Ridge
1 1 (2012) Electrical 0 0 $50.00
Buccaneer Ridge Apts. P-Q
279-281 Treasure Lane
0 0 N/A N/A N/A N/A
Buccaneer Ridge Apts. R-S
278-280 Treasure Lane
0 0 N/A N/A N/A N/A
Buccaneer Ridge Apts. T-U
1000-1001 Centennial Dr.
1 1 (2013) Unintentional/Stove Fire N/A N/A $210.00
Carter Hall
120 S. Dossett Dr.
0 0 N/A N/A N/A N/A
Centennial Hall
187 Stout Dr.
3 1 (2011) Unintentional/Stove Fire 0 0 $410.00
    2 (2012) Unintentional/Stove Fire 0 0 $100.00
    3 (2012) Unintentional/Stove Fire 0 0 $5.00
Davis Apartments
1270-1274 Southwest Ave.
1 1 (2011) Unintentional/Stove Fire 0 0 $1,200.00
Governors Hall
1385 Gilbreath Dr.
1 1 (2013) Unknown N/A N/A N/A
Lucille Clement Hall
1193 Jack Vest Dr.
0 0 N/A N/A N/A N/A
Lunsford Apartments
391 S. Dossett Dr.
0 0 N/A N/A N/A N/A
Nell Dossett Hall
339 S. Dossett Dr.
0 0 N/A
N/A N/A N/A
Powell Hall
205 S. Dossett Dr.
0 0 N/A N/A N/A N/A
Stone Hall
115 S. Dossett Dr.
0 0 N/A N/A N/A N/A
West Hall
289 S. Dossett Dr.
0 0 N/A N/A N/A N/A

 

All ETSU facilities have fire alarm systems monitored 24/7 by ETSU Public Safety. Students should report any fire to Public Safety by dialing 911 from a campus phone. Public Safety completes reports on all fire incidents and forwards them to the Environmental Health and Safety Office, where a log is available for public inspection during the hours of 8:00 a.m. to 4:30 p.m., Monday through Friday.

The ETSU community is encouraged to send any recommendations for improving fire safety to the Environmental Health and Safety Office.


*This report has been provided in accordance with Public Law #110-315, the 2008 Higher Education Opportunity Act.

 

 

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Campus Security Report Statistics - Main Campus

CATEGORY

VENUE

2011

2012

2013

CRIMINAL HOMICIDE: 
Murder and Non-Negligent Manslaughter

On Campus***

0

0
0

In dormitories or other residential facilities

0

0

In or on a non-campus building or property

0

0

On public property

0

0

Negligent 
Manslaughter

On Campus***

0

0

In dormitories or other residential facilities

0

0

In or on a non-campus building or property

0

0

On public property

0

0

SEX OFFENSES: 
Forcible

 

On Campus***

2

3

In dormitories or other residential facilities

1

1

In or on a non-campus building or property

0

0

On public property

0

0

Nonforcible

On Campus***

0

0

0

In dormitories or other residential facilities

0

0

In or on a non-campus building or property

0

0

On public property

0

0

ROBBERY

On Campus***

0

1

In dormitories or other residential facilities

0

1

In or on a non-campus building or property

0

0

On public property

0

0

AGGRAVATED ASSAULT

On Campus***

2

5

In dormitories or other residential facilities

0

3

In or on a non-campus building or property

0

2

On public property

1

2

BURGLARY

On Campus***

20

15

12

In dormitories or other residential facilities

20

14

In or on a non-campus building or property

0

2

On public property

0

1

ARSON

On Campus***

1

0

In dormitories or other residential facilities

1

0

In or on a non-campus building or property

0

0

On public property

0

0

MOTOR VEHICLE THEFT

On Campus***

3

2

In dormitories or other residential facilities

0

0

In or on a non-campus building or property

0

0

On public property

0

2

ARREST FOR: 
Liquor law violations

On Campus***

49

48

22 

In dormitories or other residential facilities

44

35

In or on a non-campus building or property

3

1

On public property

5

13

Drug-related violations

On Campus***

46

40

38 

In dormitories or other residential facilities

26

20

23 

In or on a non-campus building or property

0

0

19 

On public property

20

20

Weapons possession

On Campus***

3

6

In dormitories or other residential facilities

1

0

In or on a non-campus building or property

0

0

On public property

2

6

DISCIPLINARY REFERRALS:

Liquor law violations

On Campus***

0

53

113 

In dormitories or other residential facilities

0

42

113 

In or on a non-campus building or property

0

1

On public property

0

11

Drug-related violations

On Campus***

0

39

34 

In dormitories or other residential facilities

0

24

34 

In or on a non-campus building or property

0

0

On public property

0

15

Weapons possession

On Campus***

0

4

In dormitories or other residential facilities

0

2

In or on a non-campus building or property

0

0

0

On public property

0

0

Domestic Violence

On Campus***

 

 

1

In dormitories or other residential facilities

 

 

0

In or on a non-campus building or property

 

 

0

On public property

 

 

0

Stalking 

On Campus***

 

 

1

In dormitories or other residential facilities

 

 

0

In or on a non-campus building or property

 

 

0

On public property

 

 

0

Dating Violence

On Campus***

 

 

In dormitories or other residential facilities

 

 

In or on a non-campus building or property

 

 

On public property

 

 

***   This category includes all on-campus incidents, including those listed in the category below,  In dormitories or other residential facilities.  Therefore, the two categories are not cumulative, but duplicative.

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Campus Security Report Statistics - Kingsport Campus

CATEGORY

VENUE

 

2010

2011

2012

2013

CRIMINAL HOMICIDE: 
Murder and Non-Negligent Manslaughter

On Campus***

 
0
0
0
0

In dormitories or other residential facilities

 
0
0
0

In or on a non-campus building or property

 
0
0
0

On public property

 
0
0
0
0

Negligent 
Manslaughter

On Campus***

 
0
0
0

In dormitories or other residential facilities

 
0
0
0

In or on a non-campus building or property

 
0
0
0

On public property

 
0
0
0

SEX OFFENSES: 
Forcible

 

On Campus***

 
0
0
0

In dormitories or other residential facilities

 
0
0
0

In or on a non-campus building or property

 
0
0
0

On public property

 
0
0
0

Nonforcible

On Campus***

 
0
0
0

In dormitories or other residential facilities

 
0
0
0

In or on a non-campus building or property

 
0
0
0

On public property

 
0
0
0

ROBBERY

On Campus***

 
0
0
0

In dormitories or other residential facilities

 
0
0
0

In or on a non-campus building or property

 
0
0
0

On public property

 
0
0
0

AGGRAVATED ASSAULT

On Campus***

 
0
0
0

In dormitories or other residential facilities

 
0
0
0

In or on a non-campus building or property

 
0
0
0

On public property

 
0
0
0

BURGLARY

On Campus***

 
0
0
0

In dormitories or other residential facilities

 
0
0
0

In or on a non-campus building or property

 
0
0
0

On public property

 
0
0
0

ARSON

On Campus***

 
0
0
0

In dormitories or other residential facilities

 
0
0
0

In or on a non-campus building or property

 
0
0
0

On public property

 
0
0
0

MOTOR VEHICLE THEFT

On Campus***

 
0
0
0

In dormitories or other residential facilities

 
0
0
0

In or on a non-campus building or property

 
0
0
0

On public property

 
0
0
0

ARREST FOR: 
Liquor law violations

On Campus***

 
0
0
0

In dormitories or other residential facilities

 
0
0
0

In or on a non-campus building or property

 
0
0
0

On public property

 
0
0
0

Drug-related violations

On Campus***

 
0
0
0

In dormitories or other residential facilities

 
0
0
0

In or on a non-campus building or property

 
0
0
0

On public property

 
0
0
0

Weapons possession

On Campus***

 
0
0
0

In dormitories or other residential facilities

 
0
0
0

In or on a non-campus building or property

 
0
0
0

On public property

 
0
0
0

DISCIPLINARY REFERRALS:

Liquor law violations

On Campus***

 
0
0
0

In dormitories or other residential facilities

 
0
0
0

In or on a non-campus building or property

 
0
0
0

On public property

 
0
0
0

Drug-related violations

On Campus***

 
0
0
0

In dormitories or other residential facilities

 
0
0
0

In or on a non-campus building or property

 
0
0
0

On public property

 
0
0
0

Weapons possession

On Campus***

 
0
0
0

In dormitories or other residential facilities

 
0
0
0

In or on a non-campus building or property

 
0
0
0

On public property

 
0
0
0

Domestic Violence

On Campus***

 

 

0

In dormitories or other residential facilities

 

 

0

In or on a non-campus building or property

 

 

0

On public property

 

 

Stalking 

On Campus***

 

 

0

In dormitories or other residential facilities

 

 

0

In or on a non-campus building or property

 

 

On public property

 

 

Drug-related violations

On Campus***

 

 

0

In dormitories or other residential facilities

 

 

0

In or on a non-campus building or property

 

 

0

On public property

 

 

***   This category includes all on-campus incidents, including those listed in the category below,  In dormitories or other residential facilities.  Therefore, the two categories are not cumulative, but duplicative.

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Campus Security Report Statistics - Elizabethton Campus

CATEGORY

VENUE

 

2010

2011

2012

2013

CRIMINAL HOMICIDE: 
Murder and Non-Negligent Manslaughter

On Campus***

 
0
0
0
0

In dormitories or other residential facilities

 
0
0
0

In or on a non-campus building or property

 
0
0
0

On public property

 
0
0
0

Negligent 
Manslaughter

On Campus***

 
0
0
0

In dormitories or other residential facilities

 
0
0
0

In or on a non-campus building or property

 
0
0
0
0

On public property

 
0
0
0
0

SEX OFFENSES: 
Forcible

 

On Campus***

 
0
0
0
0

In dormitories or other residential facilities

 
0
0
0

In or on a non-campus building or property

 
0
0
0

On public property

 
0
0
0

Nonforcible

On Campus***

 
0
0
0
0

In dormitories or other residential facilities

 
0
0
0

In or on a non-campus building or property

 
0
0
0

On public property

 
0
0
0

ROBBERY

On Campus***

 
0
0
0

In dormitories or other residential facilities

 
0
0
0

In or on a non-campus building or property

 
0
0
0

On public property

 
0
0
0

AGGRAVATED ASSAULT

On Campus***

 
0
0
0

In dormitories or other residential facilities

 
0
0
0

In or on a non-campus building or property

 
0
0
0

On public property

 
0
0
0

BURGLARY

On Campus***

 
0
0
0

In dormitories or other residential facilities

 
0
0
0

In or on a non-campus building or property

 
0
0
0

On public property

 
0
0
0

ARSON

On Campus***

 
0
0
0

In dormitories or other residential facilities

 
0
0
0

In or on a non-campus building or property

 
0
0
0

On public property

 
0
0
0

MOTOR VEHICLE THEFT

On Campus***

 
0
0
0

In dormitories or other residential facilities

 
0
0
0

In or on a non-campus building or property

 
0
0
0

On public property

 
0
0
0

ARREST FOR: 
Liquor law violations

On Campus***

 
0
0
0

In dormitories or other residential facilities

 
0
0
0

In or on a non-campus building or property

 
0
0
0

On public property

 
0
0
0

Drug-related violations

On Campus***

 
0
0
0

In dormitories or other residential facilities

 
0
0
0

In or on a non-campus building or property

 
0
0
0

On public property

 
0
0
0

Weapons possession

On Campus***

 
0
0
0

In dormitories or other residential facilities

 
0
0
0

In or on a non-campus building or property

 
0
0
0

On public property

 
0
0
0

DISCIPLINARY REFERRALS:

Liquor law violations

On Campus***

 
0
0
0

In dormitories or other residential facilities

 
0
0
0

In or on a non-campus building or property

 
0
0
0

On public property

 
0
0
0

Drug-related violations

On Campus***

 
0
0
0

In dormitories or other residential facilities

 
0
0
0

In or on a non-campus building or property

 
0
0
0

On public property

 
0
0
0

Weapons possession

On Campus***

 
0
0
0

In dormitories or other residential facilities

 
0
0
0

In or on a non-campus building or property

 
0
0
0

On public property

 
0
0
0

Domestic Violence

On Campus***

 

 

0

In dormitories or other residential facilities

 

 

In or on a non-campus building or property

 

 

0

On public property

 

 

Stalking 

On Campus***

 

 

0

In dormitories or other residential facilities

 

 

In or on a non-campus building or property

 

 

On public property

 

 

Dating Violence

On Campus***

 

 

0

In dormitories or other residential facilities

 

 

In or on a non-campus building or property

 

 

0

On public property

 

 

0

***   This category includes all on-campus incidents, including those listed in the category below,  In dormitories or other residential facilities.  Therefore, the two categories are not cumulative, but duplicative.

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Hate Crime

CRIMINAL OFFENSE CATEGORY OF BIAS FOR CRIMES 2011 2012 2013
Murder and Non-Negligent Manslaughter Race 0 0 0
Religion 0 0 0
Sexual Orientation 0 0 0
Gender 0 0 0
Disability 0 0 0
Ethnicity/National Origin 0 0 0
Negligent Manslaughter Race 0 0 0
Religion 0 0 0
Sexual Orientation 0 0 0
Gender 0 0 0
Disability 0 0 0
Ethnicity/National Origin 0 0 0
Sex Offenses-Forcible Race 0 0 0
Religion 0 0 0
Sexual Orientation 0 0 0
Gender 0 0 0
Disability 0 0 0
Ethnicity/National Origin 0 0 0
Sex Offenses-Non-forcible Race 0 0 0
Religion 0 0 0
Sexual Orientation 0 0 0
Gender 0 0 0
Disability 0 0 0
Ethnicity/National Origin 0 0 0
  Incest Race 0 0 0
Religion 0 0 0
Sexual Orientation 0 0 0
Gender 0 0 0
Disability 0 0 0
Ethnicity/National Origin 0 0 0
  Statutory rape Race 0 0 0
Religion 0 0 0
Sexual Orientation 0 0 0
Gender 0 0 0
Disability 0 0 0
Ethnicity/National Origin 0 0 0
Robbery Race 0 0 0
Religion 0 0 0
Sexual Orientation 0 0 0
Gender 0 0 0
Disability 0 0 0
Ethnicity/National Origin 0 0 0
Aggravated Assault Race 0 0 0
Religion 0 0 0
Sexual Orientation 0 0 0
Gender 0 0 0
Disability 0 0 0
Ethnicity/National Origin 0 0 0
Burglary Race 0 0 0
Religion 0 0 0
Sexual Orientation 0 0 0
Gender 0 0 0
Disability 0 0 0
Ethnicity/National Origin 0 0 0
Motor Vehicle Theft Race 0 0 0
Religion 0 0 0
Sexual Orientation 0 0 0
Gender 0 0 0
Disability 0 0 0
Ethnicity/National Origin 0 0 0
Arson Race 0 0 0
Religion 0 0 0
Sexual Orientation 0 0 0
Gender 0 0 0
Disability 0 0 0
Ethnicity/National Origin 0 0 0
Simple Assault Race 0 0 0
Religion 0 0 0
Sexual Orientation 0 0 0
Gender 0 0 0
Disability 0 0 0
Ethnicity/National Origin 0 0 0

Larceny-Theft

Race 0 0 0
Religion 0 0 0
Sexual Orientation 0 0 0
Gender 0 0 0
Disability 0 0 0
Ethnicity/National Origin 0 0 0
Intimidation Race 0 2 0
Religion 0 0 0
Sexual Orientation 0 0 0
Gender 0 0 0
Disability 0 0 0
Ethnicity/National Origin 0 0 0
Destruction/Damage/Vandalism of Property Race 0 0 0
Religion 0 0 0
Sexual Orientation 0 0 0
Gender 0 0 0
Disability 0 0 0
Ethnicity/National Origin 0 0

0

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Fires


Name of Facility   Number of Fires Per Year
    2011 2012 2013  

Carter Hall

 

0

0

 0

 

Lucille Clement Hall

 

0

0

 

Luntsford Hall

 

0

0

 

Nell Dossett Hall

 

0

0

 

West Hall

 

0

0

 

Powell Hall

 

0

0

 

Stone Hall

 

0

0

 

Governor's Hall

 

0

0

1

 

Centennial Hall

 

0

2

 0

 
 

Mac Davis Apts A

 

0

0

 0

 

Mac Davis Apts B

 

0

0

 0

 

Mac Davis Apts C

 

1

0

 0

 

*56 Pirates Cove Rd

 

0

N/A

N/A

 

*55 Pirates Cove Rd

 

0

N/A

N/A

 

*54 Pepper Lane

 

0

N/A

N/A

 

*54 Pepper Lane

 

0

N/A

N/A

 

*57 Pepper Lane

 

0

N/A

N/A

 

*58 Pepper Lane

 

0

N/A

N/A

 

*60 Village Lane

 

0

N/A

N/A

 

*59 Village Lane

 

0

N/A

N/A

 

Buc Ridge Apt A

 

0

0

 0

 

Buc Ridge Apt B

 

0

0

 0

 

Buc Ridge Apt C-D

 

0

0

 0

 

Buc Ridge Apt E-F

 

0

0

 0

 

Buc Ridge Apt G-H

 

0

0

 0

 

Buc Ridge Apt I-J

 

0

0

 0

 

Buc Ridge Apt K

 

0

0

 0

 

Buc Ridge Apt L-M

 

0

1

 0

 

Buc Ridge Apt N-O

 

0

0

 0

 

Buc Ridge Apt P-Q

  0

0

 0

 

Buc Ridge Apt R-S

  N/A 

 

Buc Ridge Apt T

  N/A 

 

Buc Ridge Apt U

  N/A 

 0

 

   *THESE NO LONGER EXIST

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