East Tennessee State University
Financial
Procedures
FP - 1
CONTENT AND PURPOSE OF THE FINANCIAL PROCEDURES MANUAL
The Financial Procedures Manual sets forth the basic policies and procedures for East Tennessee State University for the guidance of deans, department heads, and other personnel charged with fiscal responsibilities. All procedures in the manual with the exception of FP-2 apply to the East Tennessee State University Foundation; however, departments who receive Foundation money must deposit it in the Office of Development within 72 hours.
All personnel with fiscal responsibility should review their operations to insure that procedures currently employed are in conformity with University and Tennessee Board of Regents policies stated herein.
In the event there is any doubt as to whether or not certain departmental procedures being employed are in conflict with these statements, the University Financial Services Office should be notified and requested to review the questioned procedure.
The contents of this manual are listed numerically by section title on the following page. The University Financial Services Office may be contacted for questions regarding policies contained in this manual.
The contents of this manual cover the following areas:
FP-2
Cash Receipts and Deposits
FP-3 Petty Cash
FP-4 Purchasing
Policies and Procedures
FP-5 Receipt of Materials/Approval
of Invoices
FP-6 Department
Services
FP-7 Travel
Regulations
FP-8 Grant and
Contract Procedures
FP-9 Records Disposal
FP-10 Collection of Accounts
Receivable
FP-11 Equipment Control and
Accountability
FP-12 Public Records - Inspecting
and Copying
FP-13 Accounting Systems/Object
Codes/Control
FP-14 Third Party Contracts and
Agreements
FP-15 Payroll Procedures
FP-16 Key Control Procedures
FP-17 Personnel Procedures
FP-18 Risk Management and
Liability Coverage
FP-19 Telecommunications
Policy
FP-20 Signature Authorization Process
FP-21 Flowers, Business Meals and
Recognition Events
FP-22 ETSU Foundation Expenditure
Policy
FP-23 Policy On Access To
Financial Records
FP-24 Policy on Solicitation and
Acceptance of Gifts
FP-25 Maintenance and Renovation Projects, deleted
January 12, 2004
FP-26 Use of Memorial Center and Brooks Gym, deleted
January 12, 2004
FP-27 Approval of Fees
FP-28 Use of Fifteen Passenger
Vans
FP-29 Purchase of Bottled Water
Original effective
date: April 9, 1982
Revised: October 1, 1987; November 1, 1989; April 1, 1994; May 1, 1996;
February 19, 2001; September 21, 2001, September 9, 2003, January 12, 2004,
June 16, 2004, March 16, 2006; February 22, 2010
Last review: February 22, 2010
Web page last updated 2/22/2010