CONTENT AND PURPOSE OF THE FINANCIAL
PROCEDURES MANUAL
The Financial Procedures Manual sets forth the basic policies and procedures for East Tennessee State University for the guidance of deans, department heads, and other personnel charged with fiscal responsibilities. All procedures in the manual with the exception of FP-2 apply to the East Tennessee State University Foundation; however, departments who receive Foundation money must deposit it in the Office of Development within 72 hours.
All personnel with fiscal responsibility should review their operations to insure that procedures currently employed are in conformity with University and Tennessee Board of Regents policies stated herein.
In the event there is any doubt as to whether or not certain departmental procedures being employed are in conflict with these statements, the University Financial Services Office should be notified and requested to review the questioned procedure.
The contents of this manual are listed numerically by section title on the following page. The University Financial Services Office may be contacted for questions regarding policies contained in this manual.
The contents of this manual cover the following areas:
FP-2 Cash Receipts and
Deposits
FP-3 Petty Cash
FP-4 Purchasing Policies and
Procedures
FP-5
Receipt of Materials/Approval of Invoices
FP-6 Department Services
FP-7 Travel Regulations
FP-8 Grant and Contract
Procedures
FP-9 Records
Disposal
FP-10
Collection of Accounts Receivable
FP-11
Equipment Control and Accountability
FP-12
Public Records - Inspecting and Copying
FP-13
Accounting Systems/Object Codes/Control
FP-14 Third Party
Contracts and Agreements
FP-15
Payroll Procedures
FP-16
Key Control Procedures
FP-17 Personnel Procedures
FP-18
Risk Management and Liability Coverage
FP-19
Telecommunications Policy
FP-20
Signature Authorization Process
FP-21
Flowers, Business Meals and Recognition Events
FP-22
ETSU Foundation Expenditure Policy
FP-23
Policy On Access To Financial Records
FP-24 Policy on Solicitation and
Acceptance of Gifts
FP-25 Maintenance and Renovation
Projects, deleted January 12, 2004
FP-26 Use of Memorial Center and
Brooks Gym, deleted January 12, 2004
FP-27
Approval of Fees
FP-28 Use of
Fifteen Passenger Vans
FP-29
Purchase of Bottled Water
FP-30
Institutional Conflict of Interest Policy
FP-31
Cellular Phone Policy
FP-32 Identity Theft Prevention
Policy
FP-33 Direct Depoist of Pay
FP-34 Security Camera Policy
FP-35 Personal Computation
Device Reimbursement
Original effective date: April 9, 1982
Revised: October 1, 1987; November 1, 1989; April 1, 1994; May
1, 1996; February 19, 2001; September 21, 2001, September 9,
2003, January 12, 2004, June 16, 2004, March 16, 2006; February
22, 2010, November 12, 2010
Last review: February 18, 2011
Web page last updated 2/18/2011