Graduate Assistant / Tuition Scholar Policies and Procedures

The Graduate Assistant/Tuition Scholarship contracting process to an online system. This training session is required for all ETSU personnel who will be processing GA/TS contracts for his or her college/department. Training will cover all procedures, requirements, deadlines, policy changes, supporting documents, and any other issue related to the successful of a graduate assistant and tuition scholar.

GA/TS Eligibility

In order to meet eligibility requirements student must meet the following requirements:

  • Register for at least 9 graduate credit hours in the fall and spring semesters. For summer contracts, if the contract ends June 30th the student must take 3 hours in pre-summer or summer session I. If the contracts goes through August the student must take 3 hours during summer session II. If the summer contract begins in May and ends in August, the student must take 6 hours in any of the summer sessions (pre-summer, session I, and/or session II). The student may divide the 6 hours between sessions, for example; 3 credit hours in session I and 3 more in session II.
  • Not accept Tuition Scholarships if he or she is not a first year graduate student. (No TS contracts will be accepted after the Friday before classes begin).
  • Not be employed anywhere else on campus.
  • Be admitted unconditionally to the degree program. (1 semester exception)
  • Maintain a 3.0 GPA.

Human Resources and Payroll Procedures

Requirements for International Students

  • If an international student is graduating do not write contracts past the official commencement date
  • International students must take the Oral Proficiency Interview immediately upon arrival at ETSU. To schedule an interview, contact Dr. Yousif Elhindi at or by phone at (423) 439-5992
  • International students applying for full-time graduate assistantships may not hold temporary positions
  • International students must have current Glacier paperwork on file before payroll can be processed. For more information contact Jennifer Crigger at or by phone at (423) 439-6887.

Deadlines and Fee Payments

  • GA/TS Deadlines
  • Students are responsible for all other fees not covered by his or her GA/TS.
  • Tuition is the only fee covered by the university
  • Out-of-State Tuition will be waived after all miscellaneous fees have been paid or a deferred payment option is utilized by the student. A $50.00 fee is charged for the deferred payment option.
  • There are only a limited number of summer graduate assistantships. The department must have the accounting number entered to pay summer tuition for graduate assistantships. If your department has a summer appointment, contact Merrica "Reis" Bell in Financial Services at .

Miscellaneous Items