GA / TS Training Agenda

Tuesday, June 22^nd and Tuesday, June 29^th, 2004

GA / TS Contract Training	Filling out the form correctly Form link: http://www.etsu.edu/gradstud/pdf/gatsapptfrm.pdf
GA / TS Eligibility	Students must: Register for at least 9 graduate hours in the Fall and Spring semesters. For summer contracts, if the contract ends June 30^th the student must take 3 hours in pre-summer or summer session I. If the contract begins in July and goes through August the student must take 3 hours during summer session II. If the summer contract begins in May and ends in August, the student must take 6 hours in any of the summer sessions (pre-summer, session I, and/or session II). The student may divide the 6 hours between sessions, for example; 3 in session I and 3 in session II if desired. Not accept Tuition Scholarships if he/she is not a first year graduate student. (No TS contracts will be accepted after the Friday before classes begin). Not be employed anywhere else on campus to accept GA’s or TS’s. Be admitted unconditionally to the degree program ( 1 semester exception) Maintain a 3.0 GPA
HR / Payroll	See payroll procedures Link to manual: http://www.etsu.edu/comptrol/FP-15.HTM Supplemental pay Terminations Vacancies must be e-mailed to Linda at wyattlg@mail.etsu.edu Link to job vacancy listing: http://www.etsu.edu/gradstud/Positions.asp Link to job opportunities: http://www.etsu.edu/humanres/employ.htm If any changes are made to an existing contract a Personnel Change of Status form must be filled out and sent to Pat Bellamy in Human Resources, Linda Wyatt in the Graduate Studies Office, and Sharon Wrinn in Financial Aid. Link to Personnel Change of Status form: http://www.etsu.edu/comptrol/frmchangestatus.pdf
International Students	If an international student is graduating, do not write contracts past the official commencement date. International students must take the Oral Proficiency Interview within the first two weeks of classes or the (see next page) contract is subject to cancellation. To schedule appointments for the OPI international students must contact Dr.  Joseph Elhindi, 439-5992, elhindi@etsu.edu. B310 Burleson Hall.  The OPI should be scheduled before classes begin.  However, since many international students do not come into the country until classes begin they will have two weeks to schedule and take the OPI.  NOTE:  GA/TS contracts will be cancelled if OPI scores are not in the Graduate Office by the 14^th day of classes each semester. International students applying for full time Graduate Assistantships may not hold temporary positions.
Deadlines and Fee Payments	Be aware of deadlines for contracts Be aware of dates for processing. Students are responsible for debt service, post office box, technology, and SGA fees as well as books. Tuition is the only fee covered by the university. Out of state tuition will be waived after all miscellaneous fees are paid at the cashier’s window or a deferred payment option is utilized by the student for fall or spring. A $50.00 fee is charged for the deferred payment option. Summer tuition will not be paid by the university. Please do not fill out the tuition remission section of the contract for summer contracts unless you are using alternate funding for tuition. University waiver accounts cannot be used to pay tuition in the summer.
Closing	TS Renewals will be considered on a case by case basis Graduate Orientation will be held August 23, 2003 Pass on training to others in your office Handbook link: http://www.etsu.edu/gradstud/pdf/ga-tshandbook.pdf Performance Evaluation link: http://www.etsu.edu/gradstud/pdf/performance.pdf Important Dates link: http://www.etsu.edu/gradstud/importantdates.asp