GRADUATION INSTRUCTIONS
for
Candidates Completing Requirements for Spring 2009 Graduation
WARNING: Information on this page is subject to change without notice. If you have any questions regarding deadlines, please contact the School of Graduate Studies.
Graduation Forms: Jan. 26, 2009 is the deadline for filing intents to graduate, candidacy forms, committee forms, and programs of study with the School of Graduate Studies.
Oral Defense: Mar 16, 2009 is the deadline to schedule oral defense of theses or dissertations with the School of Graduate Studies for May 2009 graduation. Mar 30, 2009 is the last date to complete oral defense of theses or dissertations for May 2009 graduation.
Theses and Dissertations: Apr 06, 2009 is the deadline for filing electronic review copies of master's theses and doctoral dissertations with the Graduate School. May 06, 2009 is the deadline for filing final electronic copies of all theses and dissertations with the Graduate School.
NOTE: Review copies are read in the order of submission. Individuals submitting review copies on the review deadline day (Apr 06, 2009) will have little time for revisions before the deadline for final copies. To assure that you have sufficient time for revisions and corrections prior to submitting final copies on May 06, 2009, submit your review draft prior to Apr 06, 2009.
Microfilming Fees: Microfilming (UMI) fees for all theses and dissertations must be paid, and a receipt must be presented to the appropriate graduate liaison in the Graduate School, by May 04, 2009. Master's candidates pay $63.51, and doctoral candidates pay $74.46.
Transfer Credit: All non-ETSU transfer credits must be completed prior to the term of graduation. Transfer of credit may not be initiated after the graduation intent deadline.
Incomplete Grades and Grades of SP and U: All grades of “I” or “SP” in courses necessary for graduation must be removed. No student can graduate with an outstanding “I,” “SP,” or “U” on the program of study.
Telephone Number and E-Mail Address: If you failed to list an active telephone number and e-mail address (where you can be reached during the processing of final grades) on your Notice of Intention to Graduate form, contact the Graduation Office and your graduate program specialist in the Graduate School. Often the Registrar's Office is unable to reach students during this period when emergencies arise. This information may be sent to Bobbie Wood at wood@mail.etsu.edu
If you have questions relating to items 1 through 7 above, call your Graduate Program Specialist:
Mary Duncan (423) 439-4302 Public Health, Physical Therapy and Allied Health
Judy Lawson (423) 439-6590 Business, ELPA and Social Work
Robin O'Dell (423) 439-6148 Education (all departments except ELPA and Kinesiology)
Gail Powers (423) 439-4703 Arts and Sciences and Professional Studies
Rene Palumbo (423) 439-6158 Nursing, Liberal Studies, Public Administration, Technology and Kinesiology
Financial Accounts and Obligations: All
financial accounts must be settled by May 7, 2009. Library fines, parking fines, obligations to the Instructional Media Center, returned checks, loan exit interviews, etc. must be cleared.
Neither diplomas nor transcripts can be released until all accounts are cleared.
Address Change: Any candidate for a degree whose current mailing address changes from that shown on the Intention to Graduate form must promptly notify the Graduation Office in 102-B Dossett Hall and the appropriate graduate program specialist in the Graduate School, 309 Dossett Hall. If your mailing address changes after leaving the campus at the close of the term, notify the Graduation Office at the following address:
East Tennessee State University
Office of the Registrar, Graduation Office
ATTN: Ms. Bobbie Wood, 102B Dossett Hall
Box 70561
Johnson City, TN 37614
Invitations may be ordered and the CAPS and GOWNS may be picked up at the Graduation Celebration in the BALLROOM of the Culp Center on March 16th from 10:30 am - 5:00 pm. You do not have to be fitted for the Cap and Gown. YOU MAY ALSO PICK UP THE CAP AND GOWN IN ROOM 101, DOSSETT HALL BEGINNING
APRIL 20th CONTINUING THROUGH MAY 8th.
You may request the cap and gown be mailed to you between April
27th and May 8th. The shipping charge is $5 and must be
included with your request. Please include your height and size
(S, M, L, XL, etc.).
GRADUATION REHEARSAL: The rehearsal is Friday, May 8, 2009 at 10:00 a.m. and 2:00 p.m. in the Memorial Center (Minidome). Final instructions will be given at that time. The ceremonies will be divided among the colleges listed below:
10:00 a.m:
College of Arts and Sciences and the College of Education
2:00 p.m:
College(s) of Business and Technology, Medicine, Nursing, Public Health, Clinical and Rehabilitative Health Sciences, and the School of Continuing Studies.
GRADUATION CEREMONY: The graduation ceremony will be Saturday, May 9, 2009 at 10:00 a.m. and 2:00 p.m. in the Memorial Center (Minidome). The colleges to attend each ceremony are listed below:
10:00 a.m.:
College of Arts and Sciences and the College of Education
2:00 p.m.:
College(s) of Business and Technology, Medicine, Nursing, Public Health, Clinical and Rehabilitative Health Sciences, and the School of Continuing Studies.
Diplomas:No diplomas will be issued at the Graduation Ceremony. You will be given the diploma cover as you cross the stage and you need to keep this for your diploma. Diplomas will be available in the Graduation Office, Room 102-B Dossett Hall. Diplomas not picked up will be mailed.
* TO BE ANNOUNCED: Dates from which diplomas will be available
Career Development: You are encouraged to take advantage of the Placement Service offered by the Office of Career Development. This is a lifetime, free service of interviews, job notifications, and mailing of credentials in support of your application. This office is located in Room 323 Culp Center.
Teacher Certification: Graduates who plan to teach should order a teaching certificate through the College of Education.
Students receiving graduate certificates but not receiving graduate degrees (e.g. M.Sc., Ph.D, etc.) do
NOT participate in the graduation ceremony.
NOTE: It is the student’s responsibility to contact all appropriate offices as necessary prior to graduation. Information on this sheet may change without notice.
Click here to view the Important Dates for Graduate Students
