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Honors College Student Council
Constitution and Code of Laws

As amended and adopted on December 1, 2009

Article I - Name of Organization

Section 1 The name of the organization shall be the Honors College Student Council at East Tennessee State University.

Article II - Purpose and Objectives

Section 1 The purpose of the Honors College Student Council shall be to act on behalf of all Honors College students in advancing projects, goals, and concerns of the Honors Students. Primary objectives will include:

  • The formation of an annual newsletter/website

  • The completion of an annual Honors Community Service Project

  • The advancement of the Honors College

  • Working to improve ETSU to benefit all students

  • The Honors Council shall work to increase the awareness of the Honors College in the region and among the Tennessee Board of Regents System.

Article III - Membership

Section 1 Membership in this organization shall be open to all Honors College Students.

Section 2 Membership shall be for (1) academic year; however, each member is eligible to be on the Council for up to 4 academic years provided re-election. Furthermore, International Students shall be members of the Council for only the terms in which they are studying at ETSU. ETSU students participating in study abroad programs will be ineligible to become members of the Council for the one academic year while studying abroad in the spring and/or fall semester.

Section 3 Structure of the Organization

University Honors Scholars . . . . . . . . . . .  4 representatives
Midway Honors Scholars. . . . . . . . . . . . .  2 representatives
Honors-in-Discipline Programs. . . . . . . . .  3 representatives
Fine & Performing Arts Honors Scholars. . .  4 representatives
International Students . . . . . . . . . . . . .   2 representatives
Member at Large*. . . . . . . . . . . . . . . .  1 representative

Total Representatives . . . . . . . . . . . . . 16 representatives

*The Member at Large will be any member of the Honors College who will be allowed to serve on the Leadership Board, and shall be appointed by the Dean of the Honors College.

Section 4 Member responsibilities are, but not limited to, attendance of all Honors College Student Council meetings and active participation in all Honors College Student Council functions, unless special dispensation is granted from the President. Furthermore, during the course of their first semester in office, each member will submit to the Council an idea or suggestion to improve the Honors College to be discussed and voted on by all members.

Section 5 This organization shall not discriminate on the basis of age, race, color, religion, gender, national origin, ancestry, disability, veteran's status, sexual orientation, or political affiliation.

Article IV - Election of Members

Section 1 The University Honors Scholars, Midway Scholars, and Art Scholars shall be elected by members of their respective programs. Honors-in-Discipline Students, International Students, and the Member at Large shall be appointed by the Honors program director.

Section 2 Elections shall take place during the last session of the spring semester of Honors Colloquium. Incoming freshman Honors Scholars and Arts Scholars and incoming junior Midway Scholars shall be elected during the first week of the following academic year.

Section 3 A simple majority of the votes is needed for a member-elect to take office. In the case of a tie between members, a run-off election shall be held.

Section 4 The Vice-President of the Council shall be the Administrator of Elections.

Section 5 The Administrator of Elections will work with the advisor and shall have the following responsibilities:

  • Deciding upon a proper method of balloting and executing this method.

  • Designing and implementing a ballot that is representative of the candidate field and is easily used.

  • Overseeing the elections in such a way as to ensure the integrity of the electoral process.

Section 6 The advisor will be responsible for tallying votes after the election.

Article V - Removal of Members 

Section 1 Both of the following are grounds for dismissal of any Honors College Student Council Member by approval of the Council Review Committee and Honors College Dean:

  • Violation of the Honors Code of Conduct

  • Non-fulfillment of duties described in Article III, Section 4 of this Constitution.

Section 2 Each member of the Honors College Student Council is allowed to be absent from one (1) standard meeting per semester and two (2) special meetings. Any other absences must be approved in advance by the President.

Section 3 All vacant seats on the Honors College Student Council that arise during the school year for whatever reason shall be filled immediately, and any member of the same Honors College program and cohort shall be eligible to hold these seats.

Section 4 The President shall advertise all vacant seats to the vacant seat's Honors College program members, and shall take applications for these seats. The President shall review applications and make appointments to any vacant seats. All appointments made by the President for vacant seats must be approved by a 2/3 majority vote of the Honors College Student Council.

Article VI - Officers and Leadership

Section 1 The officers of this organization shall consist of the following:

  • President

  • Vice-President

  • Secretary

  • Treasurer

  • Parliamentarian

  • Liaison to Director of the University Honors Programs

  • Liaison to the Dean of the Honors College

  • Liaison to the Director of International Programs

  • Liaison to the Director of the Midway Scholars Program

  • Liaison to the Director of the Art Scholars Program

  • Liaison to the Director of Undergraduate Research

Section 2 The election of President and Vice-President shall be held during the last meeting of the spring semester prior to the academic year that the officers are scheduled to serve. The election of the remaining officers shall be held during the first meeting of the fall semester during the academic year that the officers are scheduled to serve.

Section 3 The term of office shall be for two academic semesters, and members of the Council are only eligible to hold the same office for a maximum of four semesters.

Section 4 An officer may be removed from office by a 2/3 vote of the Council members for not fulfilling his or her duties, or for violation of Article V, Section 1 of this Constitution.

Section 5 In the event that the President is no longer able to fulfill his or her duties, the Vice-President shall become President and the Secretary shall become Vice-President. A new Secretary shall be elected by the Honors College Student Council.

Section 6 In the event that the Vice-President is no longer able to fulfill his or her duties, the Secretary shall become Vice-President, and a new Secretary shall be elected by the Honors College Student Council.

Section 7 In the event of any other officer vacancy, except for the President and Vice-President, the Honors College Student Council shall elect a member to serve in that position.

Section 8 An advisor will be appointed by the Dean of the Honors College for an indefinite length of time.

 

Section 9 Standing committee Chair positions are assigned to specific Officers. Co-Chair positions for standing committees may be assigned by the President with or without the counsel of the current chair and with the approval of a majority of the Council. Temporary committee Chairs will be appointed by the President.

 

Article VII - Duties of Officers

 

Section 1  The President shall:

  • Serve as head of the organization and be responsible for acting as the Honors Council Liaison to the SGA;

  • Representing the Honors College Student Council whenever needed;

  • Schedule regular meetings of the Honors College Student Council in accordance with Article VIII, Section 1 and schedule special meetings when necessary, making the time and date of meetings available to the Council at least four (4) days in advance;

  • Be responsible for reporting to the Council at each meeting relevant news concerning the Honors College;

  • Be Chair of the Representation Committee.

Section 2 The Vice-President shall:

  • Fulfill the duties of the President in the President's absence;

  • Be the Administrator of Elections;

  • Be the Presiding Officer of all Honors College Student Council meetings.

  • Be responsible, in cooperation with the Secretary, in providing up-to-date documents important to the Council to the Council members;

  • Be responsible for reporting to the Council at each meeting relevant news concerning the Honors College's involvement with special events on campus;

  • Be Chair of the Special Events Committee.

Section 3 The Secretary shall:

  • Check roll at each meeting;

  • Be responsible for keeping a publicly available cumulative record of attendance;

  • Be responsible for the minutes of all meetings, insuring their availability to the Council within seven (7) days of the meeting in which they were taken;

  • Be responsible for updates concerning the Honors College Student Council website;

  • Collect all Committee reports;

  • Be responsible for all correspondence concerning the Honors College Student Council.

Section 4 The Treasurer shall:

  • Oversee funds and expenditures of the Council;

  • Complete the BUC Fund application at the request of the Special Events Committee.

  • Be responsible for reporting to the Council at each meeting relevant news concerning the Council's ongoing service projects and the state of the Council's funds and expenditures;

  • Be chair of the Service Events Committee.

Section 5 The Parliamentarian shall:
  • Ensure that all meetings reasonably follow Robert's Rules of Order Newly Revised (or the current edition);
  • Be responsible for reporting to the Council at each meeting ways to facilitate efficiency using parliamentary procedure, and any relevant news concerning the workings of the Council;
  • Be  responsible, with the Council Review Committee, for initiating the removal of members from the Council for non-fulfillment of duties;
  • Be Chair of the Council Review Committee.

Section 6 The various Liaisons shall:

  • Meet with their respective Directors/Coordinators no less than three (3) occasions each semester;

  • Alert their respective Directors/Coordinators to the events, happenings, and objectives of the Honors College Student Council;

  • Serve as their respective Director/Coordinator's representatives at such meetings;

  • Be responsible for reporting to the Council at each meeting the opinion and counsel of their respective Directors/Coordinators.

Section 7  Officer transitions shall commence no later than three weeks before the end of each spring semester. Officer transitions shall consist of a training period in which the current officer meets with next year's elected officer in the same position to explain the position and pass on any important documents that will aid in the next year's proceedings.

 

Article VIII - Organization Meetings

 

Section 1 There shall be a minimum of five meetings per semester. Additional meetings may be called as necessary by the President or Honors College Student Council Advisor.

Section 2 The business of these meetings shall be conducted in accordance with Robert's Rules of Order.  Meetings will be run with the following organization in mind, subject various interpretation as the officers see fit:

  • Call to Order

  • Roll Call of members by Secretary

  • Review of last meeting's Minutes

  • Officer Reports

  • Committee Chair Reports

  • Unfinished Business

  • New Business

  • Announcements or Presentations

  • Adjournment

Section 3 This organization is subject to the policies and procedures of ETSU and the Tennessee Board of Regents.

Section 4 A quorum for conducting business shall be considered to be the majority of the members of the organization.

Section 5 The faculty advisor should attend all meetings of this organization to oversee the meetings and provide general input.

Section 6 All general meetings shall be open to everyone in the Honors College.

 

Section 7  Committees are obligated to meet a minimum of four (4) times each semester. Written reports of each meeting are to be turned in to the current Secretary. The format of these reports is to be decided at the discretion of the current Secretary, within reason.

 

Article IX - Honors College Social

 

Section 1 It shall be the responsibility of the Honors College Student Council to organize and produce an Honors College Social each academic year.

Section 2 This social shall take place in the spring semester of the academic year.

Section 3 For planning purposes, each of the standing committees shall play a role in the organization of the Honors College Social in the Spring semester with the Special Events Committee directing workflow as necessary.

 

Section 4  The Representation Committee shall have the following responsibilities:

  • Development of the theme for the Social;

  • Promotion of the Social to Honors College faculty and students;

  • Development of fliers and other publications to advertise the social;

  • The formation of a reasonable budget for said advertisements.

Section 5  The Special Events Committee shall have the following responsibilities:

  • Reservation of a site for the Social;

  • Reserving entertainment to perform at the social (a DJ, etc);

  • Planning for decorations;

  • The formation of a reasonable budget for said decorations;

  • Development and procurement of a menu and catering for the social;

  • Any further responsibilities that may arise during planning of the Honors College Social not delegated to any other committee and not specified in Article IX of the Constitution.

Section 6  The Service Events Committee shall have the following responsibilities:

  • Working with the Honors Awareness and Representation Committee members to form a reasonable budget for advertisements;

  • Working with the Special Events Committee to form a reasonable budget for decorations;

  • The development of a final budget for the entire Social.

Section 7  A final budget for the entire Social should be presented by the Chair of the Service Events Committee for approval to the Council at a regular or special meeting no later than two (2) weeks before the Social is to take place.

 

Article X - Standing and Ad-Hoc Committees

 

Section 1 The President shall have the power to form ad-hoc committees for the purposes of carrying out the business of the Honors College Student Council. He or she shall be responsible for selecting a Chair and members for these committees and assigning said committees with responsibilities not in conflict with this Constitution.

Section 2 The ad-hoc committees described in Section 1 of this article shall only have authority for the school year in which they are formed.

Section 3 Standing committees, committees which are formed to become a permanent part of the Honors College Student Council, may be formed by the President or Vice-President by an amendment to the Honors College Student Council Constitution. All duties and responsibilities of these permanent committees shall be added as an attachment to this Constitution and must be approved by the Honors College Student Council by a 2/3 majority vote.

Section 4 The following permanent standing committees shall be formed: Council Review Special Events, Representation, and Service Events Committees.

 

Section 5  It is the responsibility of all Standing Committees to publish a schedule of meeting times by the third regular Honors College Student Council meeting of the semester.

 

Section 6  It is the responsibility of each Committee to give a report at each regularly scheduled meeting of the Honors College Student Council and any special meeting at which pertinent information must be supplied.

Section 7 The Council Review Committee shall have the following duties:

  • Enforcement of all member requirements on participation, attendance, and legislation as defined in the Honors College Student Council Constitution;

  • Have a working knowledge of this Constitution;

  • Review of new members' ideas on Council improvement as described in Article III Section 4.

  • Review of the Honors College Student Council Constitution;

  • Removal of members for non-fulfillment of duties;

  • Make recommendations and amendments to the President and the Council on ways to improve the Honors College Student Council Constitution Review and make recommendations to improve the internal operations of the Honors College Student Council;

  • Review of Committee Reports, offering suggestions to improve cooperation among committees;

  • This committee shall have sole power to remove members from office in accordance with the Honors College Student Council Constitution;

  • Fulfilling duties for the Social as described in Article IX of the Constitution.

Section 8 The Special Events Committee shall have the following duties:

  • Investigate potential guest lecturers to bring to ETSU and report these findings to the President and Council Review of the Honors College Student Council Constitution

  • Setting up and planning all public lectures sponsored by the Honors College Student Council

  • Seek co-sponsors for said event, and draw up a plan for publicizing it

  • Plan to have one event per semester, such as a speaker, that is open to the campus community and caters to the interest of the Honors community of ETSU;

  • Fulfilling duties for the Social as described in Article IX of the Constitution;

  • Other duties as ascribed by the President that pertain to special events within the Honors College

Section 9  The Representation Committee shall have the following duties:

  • Completion of an Honors College Newsletter each semester;

  • Representing the Honors College Student Council at Student Government Associations when necessary, or appointing a member of the Honors College to represent the Council's interests;

  • Publicize the Honors College's activity at the University and community levels;

  • Advertize all events planned by the Honors College Student Council;

  • Encourage the exchange of information across all programs of the Honors College, keeping all programs aware of the events and happenings of the Honors College;

  • Fulfilling duties for the Social as described in Article IX of the Constitution.

Section 10  The Service Event Committee shall have the following duties:

  • Completion of a service event each semester;

  • Planning for fundraising activity by the Council or the Honors community to fund activities planned by the Council;

  • Aiding the Treasurer in completion of the BUC Fund application;

  • Fulfilling duties for the Social as described in Article IX of this Constitution.

Section 11  During the first meeting of the fall semester, Council members will submit their preference for committee appointments to the President. The selection of Committee members is by the discretion of the President and will be made known during the second regular meeting.

 

Article XI - B.U.C. Fund Application

 

Section 1 In order to submit a BUC Fund application to the Student Government Association on behalf of the Honors College Student Council for an event to be sponsored or co-sponsored by the Honors College Student Council, this action must first be approved by a 2/3 majority vote of the Honors College Student Council.

 

Section 2  The Treasurer, with the help of the Service Event Committee, shall be responsible for completing the BUC Fund application.

 

Article XII - Resolution and Referendum

 

Section 1 For the purposes of this Act, a resolution shall be defined as a formal statement of opinion and/or support from the Honors College Student Council.

Section 2 The Honors College Student Council shall submit all suggestions for the Honors College to the Dean and/or Directors of various programs in the form of a resolution.

Section 3 Any member of the Honors College Student Council may submit a resolution to the Council for consideration during any regular meeting. Such resolutions will have a first reading, and then shall be referred to the Council Review committee. The Council Review Committee shall then review the resolution and make recommendations to the Honors College Student Council (pass, defeat, no opinion, etc.). The resolution shall then be voted upon at the Honors College Student Council meeting immediately following the meeting in which the resolution was first proposed to the Honors College Student Council.

Section 4 All resolutions shall require a simple majority vote of members present and voting for passage.

Section 5 For the purposes of this Act, a referendum shall be defined as a polling of opinion of all of the students of the Honors College on a particular subject or issue.

Section 6 In all decisions or actions taken by the Honors College Student Council that directly affect a majority of the students of the Honors College, the Council may elect to pose a question on whether or not the action in question should be taken to all of the students of the Honors College.

Section 7 A 2/3 majority vote of the Honors College Student Council is required to institute a referendum on a particular subject.

Section 8 The Honors College Student Council President shall decide upon a proper method of balloting for the referendum.

Section 9 The results of all referendums shall be non-binding.

 

Article XIII - Amendments

 

Section 1 This constitution may be amended during any regular meeting by any member submitting a proposal change and being passed by a 2/3 majority vote.
 

 

USPS Mailing Address:
The Honors College at
East Tennessee State University
PO Box 70589
Johnson City, TN 37614-1708

Phone: 423.439.6076
Fax: 423.439.6080
email:  Honors College

Street Addresses of The Honors College offices:
  Administration: Yoakley Hall, Room 129
161 S. Dossett Drive
University & Midway Scholars: Ada Earnest House
310 S. Dossett Drive
Honors-in-Discipline Programs: Yoakley Hall, Room 206
161 S. Dossett Drive
Fine & Performing Art Scholars: Yoakley Hall, Room 206
161 S. Dossett Drive
Undergraduate Research: Yoakley Hall, Room 129
161 S. Dossett Drive
International Programs & Services: Yoakley Hall, Room 122
161 S. Dossett Drive