East Tennessee State University

Retirees Association (ETSURA)

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ETSU Retirees Association

Board Meeting Minutes

Tuesday, January 31, 2006


Board members present included Pauline Cross, Janet Fisher, William Fisher, Styron Harris, Ken Herd, Betty Hylton, William Miller, Ches Sharp, Dorman Stout, Betty Tester  and Ed Williams.  Also present were Diana McClay and Crystal Gilland. Ted Hughes and Don Wilkinson were sick.


Special Presentation: Ms. Karen Sullivan, Director, University Advancement


Ms. Sullivan outlined plans for an ETSU Pride Walk to be constructed in front of Gilbreath Hall.  A brick may be purchased for $60 during 2006.  To be included in the Inaugural Installation, bricks must be purchased by June l6, 2006. For further information contact Ms. Sullivan at 439-6969 or


President Betty Tester for 2005 called the meeting to order.  The minutes of the November 29, 2005 meeting were approved. Betty called for the election of president of the board for 2006.  In keeping with the tradition of the board, the name of the President Elect of the board was placed in nomination.  Ken Herd was then elected unanimously.


Committee Reports:


Executive Committee: Betty Tester, Chair


President Herd asked the secretary to write a letter of appreciation to the retiring members of the board for 2005: Bill Fisher, George Granger, Art Hougland and Willene Paxton.


President Herd asked who would allow their names to be placed in nomination for President Elect, secretary and treasurer.  Janet Fisher allowed her name to be placed in nomination for President Elect. Ches Sharp agreed to the secretarial post and Bill Miller agreed to continue as treasurer.  The slate was approved by the board unanimously.  Janet reserved the right to decide in January of 2007 if she wanted to succeed to president of the board.


Diana McClay informed the board that we needed to appoint a new Historian of the association.  For the last l8 years a scrapbook of the association has been kept by the Historian.  The book contains a record of events, newspaper clippings and photos of the association.   Our current Historian is no longer well enough to continue in the post.  President Herd agreed to make an announcement at our next Eat and Chat of the need for a new Historian and to work to find someone who is willing to do the work and who comes to most of the association’s events. The position is appointed by the President of the board.  Members said that Edith Keys had held the post for many years and had done an excellent job.  The board agreed to find ways to express our appreciation to Ms. Keys, which included the idea of a brick in the ETSU Pride Walk in her name, but not limited to that.


Membership Committee: Pauline Cross, Chair


Pauline Cross announced that we now have 188 members in the association.  Last September we had 324.  The membership at this time is largely life members.  The board raised the question if we wanted to continue to push life memberships.  The money from yearly memberships go to operative expenses of the association; the money from life memberships go largely to the University Foundation. (Life membership fees go in the endowment.  The association gets the interest.  At the death of a member the original fee goes to the endowment).



Finance Committee: William Miller, Chair


Bill Miller   reported that we are recommending five scholarships at four hundred dollars each.  This is an increase of five hundred dollars.


Operating Fund Account…………………………… ….. $      3,318.05

Life Membership Account…………………………         $    12,165.00

Scholarship Investment Account…………………           $    90,455.44

Endowment Interest Account………………………        $      3,097.38 

Total Assets………………………………………  …… $  109,035.87


Program Committee: Dr. Kenneth Herd,


Ken Herd gave the following calendar of events:


Tuesday, February 21               Eat and Chat             11-2 at Golden Corral

Wednesday, April l9                 Eat and Chat             11-2 at Golden Corral

Thursday, June l5                      Picnic                       11-2 at Rotary Park

Wednesday, September 20       Eat and Chat             11-2 at Golden Corral


Tales of the University: Dr. Chelsea Sharp, Chair


Ches Sharp reported that there was no new information.


            Communication Committee: Dr. Styron Harris


Styron Harris reported that that there may be two replacements on his committee because of illness, but that the committee was in good shape to keep in contact with the members of the association.  Betty Hylton offered to set up a group address for all people with e-mail addresses.  Styron thought this would be good for all people outside the area, but that personal contact was helpful for all local people.


Community Services Committee: Dr. Dorman Stout, Chair


Dorman Stout said that he and Betty Tester would help with the basketball playoff tournament of the Atlantic Sun Conference to be held at ETSU March 2, 3 and 4.


Liaison Committee: Dr. William Fisher, Chair


Bill Fisher reported that he, Betty Tester and Jerry Gehre attended the first annual Tennessee statewide higher education retirees group meeting at Fall Creek Falls State Park on November 6 and 7, 2005. Bill observed that the Association of Retirement Organizations in Higher Education will meet October l3-l5, 2006 in Tempe, Arizona.  Bill is trying to find a representative for that meeting.  Bill is interested in monitoring how the new prescription drug plan works.  He would like volunteers who would be willing to keep a record of their experiences with their plan.  The results would be brought together to aid us in deciding which plan we want to keep. The board approved the idea.


            There being no further business, the meeting adjourned at 5:30 P.M.  The next meeting will be held Tuesday, February 28, 2006 at 3:30 P.M. in the University Advancement Conference Room.


Respectfully Submitted,

R. Chesla Sharp, Secretary


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Mailing Address:  Office of Human Resources
ETSU Box 70564
Johnson City, TN  37614-1707
Telephone:  423-439-4457
Fax:  423-439-8354
TDD:  423-439-4710

Office Hours:  8 a.m. to 4:30 p.m. E.S.T. Monday - Friday
Office Location:  Rooms 307 and 311, Dossett Hall


Updated on 02/20/06