Board Meeting Minutes
Tuesday, February 27, 2007
Present: Rosemary Barson, Judith Bragg, Bill Fisher, Janet Fisher, Ethel Garrity, Styron Harris, Ken Herd, Ted Hughes, Betty Jane Hylton, Dan Johnson, Bill Miller and Ches Sharp. Also present were Diana McClay and Crystal Gilland.
The meeting was called to order at 3:30 p.m. by Janet Fisher.
The minutes of the January 2007 were presented by Ches Sharp and were approved by the Board.
Executive Committee: Janet Fisher, chair.
Clarification of Volunteer Agreement Forms: Diana McClay noticed that the form was negatively received by many at the last Board meeting, but the real intent of the form is quite positive. The agreement form has its origin in the desire to protect volunteers from legal actions while performing their services at the University. Diana passed out TBR and UT policy statements on the issue.
Janet reported on the visit to Wilsie Bishop to request funding for a full time position in Human Resources on retirement issues. Janet and John Sanders explained the need for such a position. Janet says that Wilsie listened very carefully to their points and she felt they have a fair hearing. Janet’s observation is that there were many requests for positions, including two others from the Office of Human Resources and she could not predict at this stage if the position will be funded.
Bill Miller gave a report on estimated expenses of the Association for 2007. The report was requested in the January meeting in response to a motion of Bill’s for transfer of funds:
Operating Fund for 2006
Membership Dues $1,005.00
Membership Interest $735.33
Annual Luncheon $677.50
Special Programs $300.00
Pride Walk Bricks $120.00
Picnic Cost $758.88
Annual Luncheon $618.25
Excess Income $1,012.52
2007 Estimated Income Balance
Balance 12-31-2006 $3,467.22
Membership Dues $1,005.00
Membership Interest $735.33
Total Funds for 2007 $5,207.55
Proposed transfer to Endowment $2,000.00
Balance for 2007 $3,207.55
After the report, Bill reintroduced his motion of January 30 to transfer $2,000.00 from the operating fund to the scholarship endowment fund. The motion was unanimously approved.
Bill pointed out that the expenditures of the Association are low because Human Resources absorbs many of our expenses in its budget.
The Board expressed its pleasure with the idea of a budget presentation in February and asked that the practice be continued.
Janet postponed the consideration of the volunteer service program until the meeting on March 27, 2007.
In response to a request from the Office of the President for nominations to the University Wellness Committee, Judith Bragg indicted a willingness
Membership Committee: Ethel Garrity, chair.
Ethel announced that the membership was at 273, which is an increased of 13 since January 30.
Finance Committee: Bill Miller, chair, gave the following figures as of January, 2007.
Operating Fund Account $ 3,597.32
Life Membership Account $ 13,415.00
Scholarship Endowment Investment Account $102,638.74
Endowment Interest Income Account $ 4,147.00
TOTAL ASSETS $123,798.06
Program Committee: Ted Hughes, chair.
Ted expressed his pleasure with the February Eat and Chat. Ted counted 50 people there. This was an increase in what we usually have. Dan Johnson was pleased with the interchange between faculty and students concerning the students’ research. The dean of the College of Public and Allied Health will speak at the Eat and Chat on April 17. Dr. Wykoff will provide an update on proposals to separate the College into a College of Public Health and a College of Allied Health. Dan is now working on programs for future eat and chats.
Communications Committee: Styron Harris, chair.
Styron announced that he had twenty-five members on his committee, eleven of whom are new this year. He pointed out that his committee may not call board members to remind them of events.
Community Service Committee: David and Carol Lee Logan, co-chairs; Rosemary Barson, liaison.
Rosemary Barson announced that David and Carol Lee Logan will serve jointly as chairs of this committee. Rosemary will serve as both member of the committee and member of the board and will function as liaison between the two.
Liaison Committee: Bill Fisher, chair.
Bill announced that he had no report since it had been given at the comprehensive retirement workshop planning meeting immediately preceding this board meeting. Bill indicated that he would like to see the retirement planning committee created at that workshop have a representative from the Medical School.
Ken Herd indicated that he might be willing to serve on the committee, but would like to consider the matter.
Bill asked if the Board should have another program on Part D of Medicare at the next annual luncheon. The consensus was that we had accomplished all we could at the program last year and should not have another program on the topic.
Janet read Diana McClay’s thank you note to the Board for our card and flowers in honor of her mother.
The meeting was adjourned at 4:35 p.m.
R. Chesla Sharp
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Mailing Address: Office of Human Resources
ETSU Box 70564
Johnson City, TN 37614-1707
Office Hours: 8 a.m. to 4:30 p.m. E.S.T. Monday
Office Location: Rooms 307 and 311, Dossett Hall
Updated on 03/09/07