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Director of Payroll

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Index/Position No.: 40100/110910
Level 14
Position Title: Director of Payroll
Department: Office of Financial Services

Expectations for All Employees

East Tennessee State University pursues its mission based upon core values. An employee's job performance must support and exhibit the university's core values:

PEOPLE come first, are treated with dignity and respect, and are encouraged to achieve their full potential;
RELATIONSHIPS are built on honesty, integrity and trust;
of people and thought is respected;
is achieved through teamwork, leadership, creativity, and a strong work ethic;
is achieved through wise use of human and financial resources; and COMMITMENT to intellectual achievement is embraced.

Function of Position

Responsible to the Comptroller/Director of Financial Reporting and Compliance for supervising the preparation and processing of all university payrolls; supervising the payment of payroll taxes and deductions; preparing monthly and quarterly reports; maintaining year-to-date control figures for preparation of W-2 reports; performing other related duties as assigned.

Essential Functions

Analyzes personnel changes, performs calculations as required, and determines actual payrolls affected by the change.

Reconciles all payrolls for accuracy.

Oversees maintenance of Banner HR/Payroll tables; requests all payroll jobs, initiating all changes required to existing programs and jobs.

Oversees and monitors testing of all Banner HR/Payroll updates and system modifications.

Monitors deferred compensation plan contributions to insure amounts are within federal guidelines.

Processes all deferred compensation applications and change forms; reconciles deferred compensation to general ledger; reviews and resolves any discrepancies; processes all wire payments.

Processes all employees removed from or returning to payroll due to FMLA, workers compensation, resignations, retirement, end of contract, etc.

Receives and submits information with Medical Education Assistance Corporation (MEAC) for employees under Common Paymaster; reviews year to date amounts for FICA taxes and annuity calculations; performs calculation and updates employee records; maintains contact with MEAC.

Maintains accurate and up-to-date listings of all check corrections, canceled checks and refunds; corrects employees permanent record by file maintenance; requests appropriate corrections to accounts.

Processes W-2 information and verifies year-to-date totals for salaries, income tax withheld, FICA and FICA Medicare wages and deductions, tax sheltered annuities, and health insurance.

Verifies and balances all federal tax liabilities and payments, and prepares quarterly federal 941 reports.

Analyzes information received after each payroll deadline; makes necessary corrections to payroll records, and reports overpayments to accounts receivable in the Bursar's office for collections.

Corresponds with local and state agencies and campus offices.

Investigates charges against payroll clearing account and takes appropriate action to rectify.

Supervises and directs employees in the payroll office.

Balances monthly and quarterly federal tax reports.

Prepares fiscal year-end journal vouchers for accrued salaries and benefits for financial reporting.

Processes fiscal year-end leave liabilities roll and other fiscal year-end processing functions.

Secondary Functions

Assists employees with problems related to payroll status.

Monitors direct deposit requirements, maintains list of bank routing numbers in system, processes employee direct deposit data, and retrieves monies via bank recalls for errors in direct deposits.

Verifies detail ledger balances for payroll liability accounts and prepares correcting entries as needed.

Verifies payroll expenses for departments as requested.

Calculates and requests supplemental payroll checks.

Performs other related duties as assigned.

Knowledge and Abilities

Knowledge of federal, state, and local regulations concerning retirement, social security, tax levies, garnishments, etc.

Knowledge of federal laws and IRC regulations effecting wage processing.

Knowledge of the university and Tennessee Board of Regents policies and procedures.

Knowledge of the preparation of various reports generated by payroll.

Knowledge of Banner HR/Payroll, Banner Finance, Banner Student, TRS, and ePrint online computer.

Knowledge of basic principles of accounting.

Knowledge of basic payroll and payroll taxes.

Ability to effectively supervise employees of lower classification.

Ability to effectively use calculator and other office equipment as required.

Ability to effectively work in stressful situations where deadlines are required.

Ability to operate in a computerized environment.

Ability to effectively coordinate and analyze large volumes of information.

Ability to effectively determine and schedule office work loads.

Ability to communicate effectively.

Supervision Given and Received

Performs under general supervision. Determines own methods of performing assigned work where definite objectives have been set requiring a wide range of procedures. Supervises administrative and classified employees.

Minimum Qualifications

Bachelor's degree in accounting or bachelor's degree in business with at least 24 semester hours of accounting required; three to five years of experience in business administration/payroll accounting, preferably in higher education.

April 2013

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