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Accountant 2

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Index/Position No.: 40100/111570
Level 8
Position Title: Accountant 2
Department: Office of Financial Services

Expectations for All Employees

East Tennessee State University pursues its mission based upon core values. An employee's job performance must support and exhibit the university's core values:

PEOPLE come first, are treated with dignity and respect, and are encouraged to achieve their full potential;
RELATIONSHIPS are built on honesty, integrity and trust;
of people and thought is respected;
is achieved through teamwork, leadership, creativity, and a strong work ethic;
is achieved through wise use of human and financial resources; and COMMITMENT to intellectual achievement is embraced.

Function of Position

Responsible to the Bursar for ensuring all university loans are processed correctly; overseeing grant and contracts payments are billed and collected; monitoring all third-party payments for student tuition and fees payment; processing all state fee discounts and waivers, academic performance scholarships, staff scholarships and graduate assistant fee waivers; preparing year-end accounting entries for deferred charges; coordinating coding between Bursar, Accounting and Financial Aid to assist in data integrity in student accounts and related records; balancing receivable and other accounts for certain loan funds; overseeing internal fee arrangements for summer study abroad, grants, institutes, and continuing studies contracts; processing refunds to students and third-party payers as needed; supervising classified staff in billing and collection of third-party payments; and performing other related duties as assigned.

Essential Functions

Maintains responsibility for university short term and emergency loans, and College of Medicine medical resident and emergency loans including billing, internal collections, payment, referral to external collections, and write-offs.

Maintains student accounts for dual enrolled high school students in coordination with the Office of Financial Aid and the Scholarship Office. Counsels dual enrollment students and parents.

Performs grant billing for student tuition and fees in accordance with specifics provided by the Manager of Grant Accounting.

Performs student account and financial functions related to College of Medicine and College of Pharmacy students including fee payments, distribution of financial aid, reconciling loan clearing accounts, billing third party sponsors, performing fee surveys for military contract and clinical scholarships with Tennessee hospitals.

Performs accounting for state fee discounts and waivers, academic performance scholarships, staff scholarships, and graduate assistant fee waivers.

Balances and prepares year-end closing entries and deferred charges entries.

Balances receivables and other accounts related to university Stafford, PLUS and external loans, and other loans for the colleges of medicine and pharmacy.

Maintains system for coding in the Banner administrative system for state and employee dependent discounts, honors and performance based scholarships, and graduate and tuition scholarship waivers.

Coordinates coding within the Banner administrative system for the Finance chart of accounts for ETSU Education and General, Restricted and Foundation funds and accounts with Bursar student charge and payment detail codes and Financial Aid funds.

Facilitates contracts, agreements, and authorizations from third parties sponsoring students, including fee payments for the colleges of medicine and pharmacy.

Facilitates all internal fee arrangements such as summer study abroad, grants, institutes, and continuing studies contracts.

Assists in billing and collecting repayments for grants and loans.

Supervises information research technician for third-party and contract billing and collections.

Secondary Functions

Assists with telephone inquiries as required.

Assists with cashier windows during peak registration and fee payment periods.

Assists with student conflict resolution.

Makes copies and performs other duties that arise.

Performs other related duties as assigned.

Knowledge and Abilities

Knowledge of generally accepted accounting principles and computer applications to accounting.

Knowledge of federal and state regulations, laws, policies, and procedures for financial aid programs.

Knowledge of basic contract law.

Knowledge of computers, word processing and spreadsheets.

Knowledge of university policies and procedures.

Ability to communicate effectively.

Ability to exercise good judgment in evaluating situations and making decisions.

Ability to prioritize and organize work schedules.

Ability to establish and maintain an effective working relationship with employees, students, and staff.

Supervision Given and Received

Supervises classified employees. Performs under general supervision. Determines own method of performing assigned work.

Minimum Qualifications

Bachelor's degree in accounting or bachelor's degree in business supplemented with at least 24 semester hours in accounting required; two years of accounting and computer experience.

March 2013

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