Manager, Foundation Accounting

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Index/Position No.: 40100/ 161740

Level 14

Position Title: Director, Foundation Accounting

Department: Office of Financial Services

Expectations for All Employees

East Tennessee State University pursues its mission based upon core values. An employee's job performance must support and exhibit the university's core values:

PEOPLE come first, are treated with dignity and respect, and are encouraged to achieve their full potential;
RELATIONSHIPS are built on honesty, integrity and trust;
DIVERSITY
of people and thought is respected;
EXCELLENCE
is achieved through teamwork, leadership, creativity, and a strong work ethic;
EFFICIENCY
is achieved through wise use of human and financial resources; and COMMITMENT to intellectual achievement is embraced.

Function of Position

Responsible to the Vice President for Finance and Administration for managing all accounting and auditing functions of the University Foundation; managing cash flow with daily operations; processing scholarships; preparing and reviewing data entry; reconciling accounting feeds; coordinating with the Financial Services, Procurement, Advancement Services, and the Office of Information Technology for data processing, month-end closing, and fiscal year-end closing; balancing operating ledgers, general ledgers, and investment income distributions; preparing financial statement and other account/informational reports; and, performing other related duties as assigned.

Essential Functions

Administers and manages all Foundation accounting, financial and budget operations; processes jobs to create reports and feed data files; prepares and approves data for update of accounting records.

Advises Vice President for Finance and Administration on all Foundation financial, accounting, and auditing matters.

Reviews personnel action requests for consistency with established policies and procedures.

Provides consultation, education, and training to departments on Foundation financial policies, procedures, and accounting records.

Reviews all restricted and endowment fund requests for reasonableness and compliance with Foundation policies and guidelines and donor-imposed restrictions; establishes and maintains such funds on both finance and advancement systems.

Directs/approves daily financial operations including bank deposits, purchase requisitions and accounts payable; reviews and reconciles daily accounting feeds.

Prepares budget, financial and other management reports for the Vice President for Finance and Administration and the Vice President for University Advancement on a monthly and as needed basis.

Completes and manages special projects and reports as needed for internal and external use and/or agencies.

Participates in unrestricted budget decision making.

Interprets, administers, and monitors accounting records to assure compliance with TBR, University and Foundations policies, procedures, and guidelines.

Manages and reconciles investment of Foundation funds: analyzes cash flows.

Develops/modifies and implements new operating policies and procedures.

Coordinates and participates in annual audit process and in preparation of annual financial reports submitted to TBR and State Audit.

Recommends availability of scholarship funding; approves and coordinates scholarship awards with Bursar and Financial Aid offices.

Provides endowment management; administers and manages investment distribution policy as directed by the Foundation Executive Committee and Board of Directors; maintains investment pool market values; prepares distributions of spendable income and investment income; monitors and maintains endowment reserve funds.

Supervises office staff.

Secondary Functions

Reviews bank reconciliations.

Tracks donations received as Gifts-In-Kind and prepares documentation for transfer of equipment items to the University; reviews and approves equipment purchases being transferred to the University.

Serves on University committees as requested.

Performs other related duties as assigned.

Knowledge and Abilities

Knowledge of current generally accepted accounting principles.

Knowledge of university, Tennessee Board of Regents, state and federal rules, regulations, procedures, and accounting principles.

Knowledge of financial reporting requirements of GASB, AICPA, NACUBO, and the State of Tennessee.

Knowledge of computers and accounting information systems.
Knowledge of fund accounting.

Ability to work with a computerized online accounting system.

Ability to analyze accounts and make decisions as appropriate.

Ability to communicate effectively.

Ability to prepare and analyze financial statements.

Supervision Given and Received

Performs under general supervision. Determines own methods of performing assigned work. Supervises classified employees.

Minimum Qualifications

Bachelor's degree in accounting or a bachelor's degree supplemented with 33 semester hours of accounting required; Three years of accounting experience; Experience in higher education preferred.

April 2013