Senior Associate Vice President for Finance and Administration

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Index/Position No.: 40100/250030

Level 16

Position Title: Senior Associate Vice President for Finance and Administration

Department: Office of Financial Services

Expectations for All Employees

East Tennessee State University pursues its mission based upon core values. An employee's job performance must support and exhibit the university's core values:

PEOPLE come first, are treated with dignity and respect, and are encouraged to achieve their full potential;
RELATIONSHIPS are built on honesty, integrity and trust;
DIVERSITY
of people and thought is respected;
EXCELLENCE
is achieved through teamwork, leadership, creativity, and a strong work ethic;
EFFICIENCY
is achieved through wise use of human and financial resources; and COMMITMENT to intellectual achievement is embraced.

Function of Position

Responsible to the Vice President for Finance and Administration for acting as second-in-command of the division and maintaining signature authority and operations of the division during the Vice President's absence; directing the accounting, payroll, bursar, and auxiliary/tax compliance sections within the Office of Financial Services; managing the budget for areas of responsibility; bank and LGIP investments; wiring of funds; computing tax deferred annuities; preparing year end financial reporting to TBR; managing university wide risk assessment; ensuring integrity of university financial systems; preparing budget for auxiliary services; and performing other related duties as assigned.

Essential Functions

Acts as second-in-command of the division and maintains signature authority and responsibility for the operation of the division in the Vice President's absence.

Directs the accounting, payroll, bursar and auxiliary/tax compliance sections of the university.

Advises Vice President on all financial, accounting, tax and auditing matters.

Implements and monitors audit findings.

Ensure integrity of all university financial systems.

Interprets university and Tennessee Board of Regents (TBR) financial accounting policies for university department heads.

Interprets, monitors and administers university and TBR policies and procedures to assure compliance.

Insures compliance regarding university, state and Federal requirements, guidelines and laws.

Interacts with individuals, companies, and government officials regarding university business, claims, etc.

Develops management and financial analysis summary, financial reports on monthly basis.

Provides timely and accurate financial reports.

Provides for linking of accounting, budgeting, and University Planning.

Manages investment of university funds; analyzes cash flows.

Develops/modifies and implements new operating procedures.

Develops, controls and recommends budgets within area of responsibility.

Manages tax compliance including UBIT, non-resident alien tax compliance and filing of the university 990-T.

Manages the university wide risk assessment.

Ensures Red Flag Rule compliance

Supervises employees within area of responsibility.

Secondary Functions

Serves on university committees as required.

Performs other related duties as assigned.

Knowledge and Abilities

Knowledge of federal, state and university guidelines.

Knowledge of accounting principles and procedures.

Knowledge of Tennessee Board of Regents statements and guidelines.

Knowledge of computer systems development and implementation.

Knowledge of generally accepted business practices.

Knowledge of higher education environment and its relationship to the university community.

Knowledge of federal tax law.

Knowledge of Banner Enterprise Resource Planning System and Windows applications.

Ability to exercise good judgment in evaluating situations and making decisions.

Ability to establish and maintain working relationships with employees and students.

Ability to supervise employees in a fair and equitable manner.

Ability to communicate effectively in written and oral form.

Supervision Given and Received

Initiates broad programs under general direction, working from policies and general objectives. Directly supervises administrative and classified employees.

Minimum Qualifications

Bachelor's degree or master's degree in accounting and an earned CPA; three years experience with computer applications relevant to accounting; three to five years of supervisory experience required, preferably in higher education.

January 2012