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Accountant 2

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Index/Position No.: 40100/551010
Level 8
Position Title: Accountant 2
Department: Office of Financial Services

Expectations for All Employees

East Tennessee State University pursues its mission based upon core values. An employee's job performance must support and exhibit the university's core values:

PEOPLE come first, are treated with dignity and respect, and are encouraged to achieve their full potential;
RELATIONSHIPS are built on honesty, integrity and trust;
of people and thought is respected;
is achieved through teamwork, leadership, creativity, and a strong work ethic;
is achieved through wise use of human and financial resources; and COMMITMENT to intellectual achievement is embraced.

Function of Position

Responsible to the Manager, Grant Accounting, for planning and administering receipt and expenditure of grant funds; conferring and complying with various federal, state, local, private and gift related agencies in preparing various financial reports and cash management functions; preparing accounting data to update and maintain grant records and accounting systems; assisting faculty and staff with various financial reports and information; performing various fiscal year functions for the Board of Regents and Tennessee State Audit while performing general audit reviews needed by the agencies; and performing other related duties as assigned.

Essential Functions

Reviews and monitors accounts to assure budgetary control.

Performs the cash management accounts receivable function for grants and contracts.

Updates accounting data for the accounting system by setting up accounts and journal transactions.

Monitors invalid data hitting a Suspense File before accepted by accounting system.

Works with Finance and Payroll screens.

Reviews longevity charges on grants monthly for Human Resources for account validity before payroll is processed.

Assists in informing faculty and staff of university grant accounting procedures and confers with agency personnel to resolve issues.

Performs audit function for yearly WETS-FM review.

Provides documentation for annual CFDA report for State Audit and other Tennessee agencies for review as specified.

Prepares and reconciles quarterly summary of Health and Human Services grants and other agencies within their services and submits data by website specifications.

Prepares and approves end of project federal Financial Reports on various agencies as well as annual American Heart financial report

Secondary Functions

Approves invoices, general and travel requisitions, and Pro Card authorizations for Accounts Payable and Purchasing.

Informs University Account Manager as to validity of telephone charges updated monthly to FRS on grant accounts.

Approves request to hire, change of status and extra pay for payroll reporting.

Monitors limits of earning for summer extra pay requests.

Reconciles funds deposited from funding agencies not yet established by Research and Sponsored Programs showing in holding account.

Performs other related duties as assigned.

Knowledge and Abilities

Knowledge of various governmental publications, websites and programs as required.

Knowledge of university policies and procedures.

Knowledge of accounting information systems.

Knowledge of basic principles and practices of accounting.

Knowledge of computers and various software packages.

Knowledge of report writer generating information programs.

Knowledge of contract and grant accounting.

Knowledge of various university and funding agency's website structured forms and applications.

Ability to communicate effectively.

Ability to prepare and analyze financial reports.

Ability to use a calculator.

Supervision Given and Received

Performs under general supervision. Determines own methods of performing assigned work.

Minimum Qualifications

Bachelor's degree in accounting required; two years of accounting experience.

February 2012

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