Account/Position No.:  40100/110920                                  Level 8

Position Title:   Accountant 2

Department:    Office of Financial Services 

Expectations for All Employees

East Tennessee State University pursues its mission based upon core values.  An employee's job performance must support and exhibit the university's core values:

PEOPLE come first, are treated with dignity and respect, and are encouraged to achieve their full potential;

RELATIONSHIPS are built on honesty, integrity and trust;

DIVERSITY of people and thought is respected;

EXCELLENCE is achieved through teamwork, leadership, creativity, and a strong work ethic;

EFFICIENCY is achieved through wise use of human and financial resources; and

COMMITMENT to intellectual achievement is embraced.

Function of Position

Responsible to the Manager, Grant Accounting, for planning and administering receipt and expenditure of grant funds; conferring and complying with various federal, state, local, private and gift related agencies in preparing various financial reports and cash management functions; preparing accounting data to update and maintain grant records and accounting systems; assisting faculty and staff with various financial reports and information; performing various fiscal year functions for the Board of Regents and Tennessee State Audit while performing general audit reviews needed by other agencies;  and performing other related duties as assigned.

Essential Functions

-      Reviews and monitors accounts to assure budgetary control.

-      Performs the cash management accounts receivable function for grants and contracts.

-      Updates accounting data for the accounting system by setting up accounts and journal transactions.

-      Works with FRS and HRS.

-      Approves extra pay requests, request to hire and change of status forms.

-     Assists in informing faculty and staff of university grant accounting procedures and confers with agency personnel to resolve issues.

-      Performs audit function for yearly WETS-FM review.

-      Provides documentation for annual CFDA report for State Audit and other Tennessee State Agencies for review as specified.

-     Provides fiscal year data for GASB Deferred Revenue and prepares the Schedule of Grants fiscal year report (Schedule 4).

-      Prepares and approves end of project federal financial reports submitted via website.

-      Prepares and submits quarterly National Science Foundation reports submitted via website.

-      Prepares and submits final expenditure Chair reports due each year.

-      Reconciles and provides yearly Indirect Cost report to Budget Office for further allocations to all departments that earned overhead revenue generated from grants and contracts.

Secondary Functions

-       Approves invoices, Pro Card authorizations, and requisitions for Accounts Payable and Purchasing.

-       Informs Purchasing of monthly ending dates on grant accounts so Pro Card ending dates can be updated.

-       Informs University Account Manager as to validity of Pro Card charges updated monthly to FRS.

-       Serves as backup to Grant Account Clerk in monitoring time report functions.

-       Monitors accounts and percentages of time for grant charges.

-       Posts information to verification ledgers.

-       Requests funds over website for HHS and GAPS (US Department of Education).

-       Performs other related duties as assigned.

Knowledge and Abilities

-       Knowledge of various government publications, websites and programs as required.

-       Knowledge of university policies and procedures.

-       Knowledge of accounting information systems.

-       Knowledge of basic principles and practices of accounting.

-       Knowledge of computers and various software packages.

-       Knowledge of report writer generating information programs.

-       Knowledge of contract and grant accounting.

-       Knowledge of various university and funding agency’s website structured forms and applications.

-      Ability to communicate effectively.

-      Ability to prepare and analyze financial reports.

-      Ability to use a calculator.

Supervision Given and Received

Performs under general supervision. Determines own methods of performing assigned work.

Minimum Qualifications

Bachelor's degree in accounting required; two years of accounting experience.