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Account/Position No.: 40100/111230 Level 10 Position Title: Assistant Manager Department: Office of Payroll
Expectations for All Employees East Tennessee State University pursues its mission based upon core values. An employee's job performance must support and exhibit the university's core values: PEOPLE come first, are
treated with dignity and respect, and are encouraged to achieve their full
potential;
Function of Position
Responsible to the Manager for assisting with the processing of all university payrolls; assisting with the reporting to all local, state, and federal agencies; balancing and paying all deductions, benefits and taxes; and performing other related duties as assigned.
- Enters data to balance semi-monthly and monthly university payrolls. - Requests all computer print jobs and balances the mid-month payroll, which consists of semi-monthly employees, extra pay received after close of monthly payroll, longevity and summer school pay. - Serves as the backup Payroll Manager in the absence of the Payroll Manager. - Assists in training of employees on Banner administrative software system. - Assists employees and departments with questions or problems concerning wages, leave insurance, accounting charges, etc. - Performs data entry on outclass payments each month; maintains folder of payments. - Inputs all retirement information into Human Resource System (HRS); researches, analyzes and makes adjustments to the retirement files as needed; requests print jobs for adjusted totals and transmits electronically for retirement to all vendors; balances retirement benefits; makes and requests a journal voucher entry to accounting; prepares information for distribution of funds to agency. - Downloads annuity for Aetna, Valic, and Lincolin and transfers electronically.
Secondary Functions
- Provides support and performs as fill-in with duties of the account clerks and accountant as needed. - Monitors direct deposit requirements. - Maintains list of bank routing numbers and contacts. - Receives return resolution forms from bank; retrieves funds; and corrects routing and account numbers. - Requests journal voucher entries to correct benefit charges to a department. - Calculates manually any monies due from an employee and forwards to accounts receivable. - Calculates manually any monies due from an employee and forwards to accounts receivable. - Requests supplemental checks or refund checks to employees. - Performs as backup to the Payroll Manager on transmitting payroll electronically, contacting bank and verifying receipt. - Changes checks by calculating correct salaries, deductions and/or taxes. - Creates, files, copies and maintains employees’ 401K and 403 B application and change forms. - Relieves Payroll Manger as needed with regard to queries, requesting print jobs and TRS updates, and balancing payroll ledger spreadsheets. - Maintains building coordinator list. - Prepares and updates necessary forms and spreadsheets. - Assists with fiscal year-end calendar year-end reporting. - Performs other related duties as assigned.
Knowledge and Abilities
- Knowledge of CRT, TRS, SIS, FRS, HRS and EPRINT on-line computer systems. - Knowledge of basic principles of accounting. - Ability to operate in a computerized environment. - Ability to analyze and interpret university and TBR policies and applicable state and federal laws. - Ability to use a calculator effectively. - Ability to maintain confidentiality. - Ability to work in stressful situations where deadlines are required. - Ability to communicate effectively with employees and students at all levels and with other internal and external sources.
Supervision Given and Received
Performs under general supervision. Determines own methods of performing assigned work.
Minimum Qualifications
Bachelor's degree in accounting required; three to five years of accounting experience, preferably in higher education.
Date: September, 2007 |