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Account/Position No.: 40100/206280
Level 10
Position Title: Assistant Bursar
Department: Office of Financial Services
Expectations for All
Employees
East Tennessee State University
pursues its mission based upon core values. An employee's job performance must
support and exhibit the university's core values:
PEOPLE
come first, are treated with dignity and respect, and are encouraged to achieve
their full potential;
RELATIONSHIPS are built on honesty, integrity and trust;
DIVERSITY of people and thought is respected;
EXCELLENCE is achieved through teamwork, leadership, creativity, and a
strong work ethic;
EFFICIENCY is achieved through wise use of human and financial resources;
and COMMITMENT to intellectual achievement is embraced.
Function of Position
Responsible to the Bursar for collecting
receivables generated by cashiers; preparing federal and state reports on
accounts receivable; disbursing balance of aid, tuition refund checks and new
e-refunds; reconciling and monitoring student accounts; assisting with
management of multiple loan portfolios and completing standard reports;
assisting and counseling students; supervising classified employees; and
performing other related duties as assigned.
Assists in the management, supervision and guidance of cash receipts,
accounts receivables, loan accounting, and administration.
Responsible for registration fee payment/student financial aid
disbursement. Assumes the role of
Bursar in his/her absence.
Essential Functions
-
Manages the collection of tuition and receivables.
-
Supervises departmental receipting and reconciliations.
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Manages loan account billing and reconciliation.
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Reconciles receivables and the Advantage Plan.
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Counsels and assists students and parents on financial matters.
-
Disburses balance of aid and tuition refunds.
-
Supports and maintains interface between CORE Onestep cashiering system
and university student and finance
system.
-
Supervises cashier and assists with overall Bursar office supervision.
-
Implements and supports online processing Marketplace for online payments
using multiple merchant IDs.
-
Serves as backup in the absence of the Bursar.
Secondary Functions
-
Produces ad hoc and state reports using
ODS and Discoverer.
-
Creates correspondence for students and others.
-
Manages payment plan for tuition and fees within Touchnet Bill + Payment
Suite.
-
Provides Banner training for employees within the Office of Financial
Services and Kingsport and Bristol centers.
-
Performs other related duties as assigned.
Knowledge and Abilities
-
Knowledge of generally accepted banking, personnel, billing and
collections procedures.
-
Knowledge of contract law.
-
Knowledge of accounting principles.
-
Knowledge of proper reconciliation procedures and applicable federal and
state laws.
-
Knowledge of personal computers including word processing, web
technologies, databases, spreadsheets, relational database design and ecommerce
solutions.
-
Knowledge of report writer tools for ad hoc reporting, Discoverer and
ODS.
-
Ability to communicate effectively.
-
Ability to exercise good judgment in evaluating situations and making
decisions.
-
Ability to establish and maintain an effective working relationship with
students and employees.
Supervision Given and Received
Performs
under general supervision. Determines own methods of performing assigned
work. Supervises classified employees.
Minimum Qualifications
Bachelor's degree in accounting or management required, master’s degree in
business or accounting preferred; three to five years experience working with
computer spreadsheets, databases and word processing; knowledge of emerging
ecommerce systems and online transaction processing; two years supervisory
experience required; three to five years accounts receivable or general ledger
experience preferably in higher education.
March 2008