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Account/Position No.: 11000/227260
Level 5
Position Title: Coordinator
Department: Office of the President
Expectations
for All Employees
East Tennessee
State University pursues its mission based upon core values. An employee's job
performance must support and exhibit the university's core values:
PEOPLE come first,
are treated with dignity and respect, and are encouraged to achieve their full
potential;
Function of Position
Responsible to the University President for providing administrative support to
the President and Executive Assistant to the President/Associate Vice President
for Health Affairs to ensure that all administrative duties are accomplished on
a routine basis; working independently with university administrators, faculty,
staff, and students to resolve problems addressed to the President's Office that
do not require additional attention by the Executive Assistant to the President
or the President; and performing other related duties as assigned.
Essential Functions
-Collects data,
conducts interviews, and compiles information for review and recommendation by
the Executive Assistant to the President/Associate Vice President for Health
Affairs concerning appeals, grievances, and other issues that reach the
presidential level.
-Maintains
calendar for Executive Assistant to the President/Associate Vice President for
Health Affairs (including travel arrangements when needed).
-Serve as liaison
between the President and/or his staff and various groups or individuals
(university and general public) having questions, complaints, or problems.
-Serves as
liaison with TBR on search, hiring, and promotion requests and confirmations of
faculty and staff.
-Serves as
resource person and backup for the Office of Equity and Diversity on matters
related to employee search policies and procedures as well as the execution of
the search process.
-Assists with
sensitive matters involving confidentiality.
-Coordinates
hiring, training, and supervision of student workers, including time reports and
evaluations.
-Coordinates
training and supervision of new employees of equal or lower level as necessary.
-Holds
responsibility for the Procard for the President=s Office,
including security, proper use, reconciliation, and problem resolution.
-Holds
responsibility for input and approval of requisitions on President’s Office and
related indices through eBucs.
-Serves as
coordinator for presidential initiatives and special assignments.
-Serves as backup
for President's Office Manager on calendar and other scheduling matters,
correspondence, and transcription and maintains office functions in the absence
of other co-workers.
-Monitors and
maintains office supplies and equipment, including preparation of requisitions
and interfacing with vendors.
-Assists the
Executive Assistant to the President/Associate Vice President for Health Affairs
on budget maintenance.
-Provides administrative support to the
Executive Assistant to the President/Associate Vice President for Health Affairs
on Health Affairs related issues as needed.
-Interprets and
applies ETSU and TBR policies and procedures
-Interacts with
and interprets/attends to the requests of faculty, administrators, staff,
students, and the general public in person, by telephone, and/or through
electronic correspondence.
-Serves as IT
troubleshooter and liaison with the Office of Information Technology to address
IT related issues in the President's Office.
-Composes, edits,
and generates correspondence.
-Assists in
maintenance of files.
-Assists in
payroll/timecard functions.
-Sorts, opens,
and routes mail.
Secondary Functions
-Prepares work
orders as needed.
-Performs other
related duties as assigned.
Knowledge and Abilities
-Knowledge of
university policies and procedures.
-Knowledge of
office procedures.
-Knowledge of
computers and related software applications.
-Ability to
communicate effectively.
-Ability to set
priorities and meet deadlines.
-Ability to
establish and maintain effective and professional relations with various
constituencies.
-Ability to
establish, maintain and support electronic communication with various
constituencies.
-Ability to
maintain confidentiality and professionalism with all associated duties.
Supervision Given and Received
Performs under general supervision. Determines own methods of performing
assigned work.
Minimum Qualifications
Bachelor's degree in a business related field preferred; three to five years of
related experience, preferably in a setting of higher education.
Date:
September 2008
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