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Account/Position No.: 11000/232650
Position Title:
Executive Assistant to the President and Associate Vice President for Health
Affairs
Department:
Office of the President
Expectations
for All Employees
East Tennessee
State University pursues its mission based upon core values. An employee's job
performance must support and exhibit the university's core values:
PEOPLE come first,
are treated with dignity and respect, and are encouraged to achieve their full
potential;
Function of
Position
Responsible to
the University President for a broad and complex set of assignments related to
the duties of the University President; provides administrative support for all
presidential activities acting on behalf of the President and the university in
a manner that reflects the President's priorities and the university's mission,
goals and values; demonstrates commitment to continuous quality improvement and
to providing outstanding service to a variety of university stake holders;
maintaining an overall standard of excellence for the staff in the Office of the
President and for managing the personnel, fiscal and other operations of the
office; supervising administrative and classified employees; and performing
other related duties as assigned. As
Associate Vice President for Health Affairs, the position is responsible for
providing administrative support to the Division of Health Sciences and is
responsible to the Vice President for Health Affairs.
Essential
Functions (Executive Assistant to the President
- Assists the
President in providing leadership that fosters mutual respect and esteem among
all constituencies of the university.
- Serves as
advisor to the President and member of the President's Staff and President's
Council.
- Anticipates
problems, critical issues, and opportunities as they arise and advises the
President accordingly.
- Directs the
work of the office based on the needs and requirements of the President in
relationship to the constituencies he serves.
- Reviews all
communications coming to the President, and, where appropriate, summarizes,
prepares responses and/or redirects to the appropriate university officials.
- Serves as
liaison to members of the administration, faculty, staff and the Tennessee Board
of Regents.
- Works with
university leadership, external constituents, faculty and staff to resolve
problems addressed to the President.
- Handles
sensitive issues that require confidentiality.
- Plans,
manages, and directs the business of the Office of the President including
personnel, operations, and budget.
- Supervises
administrative and classified employees.
- Coordinates
presidential initiatives and special assignments.
- Reviews all
student, staff, and faculty appeals to the President and makes recommendations.
- Plans the
President's Council annual retreat and other special events.
Essential
Functions (Associate Vice President for Health Affairs
- Assists the
Vice President for Health Affairs in executing the mission and goals of the
Division of Health Sciences.
- Guides and
coordinates the Planning and Institutional Effectiveness component of the Health
Sciences Colleges.
- Serves as
advisor to the Vice President concerning critical issues, opportunities, and
challenges as they arise.
- Represents
the Vice President as needed on various committees and at other official
functions.
- Serves as
liaison to the Health Sciences deans, faculty, staff, and students.
Secondary
Functions
- Exercises
signature authority for the President and Vice President for Health Affairs when
appropriate.
- Represents
the President and Vice President for Health Affairs at special organization
events as required.
- Performs
other related duties as assigned.
Knowledge and
Abilities
- Knowledge of
the higher education environment.
- Knowledge of
university and Tennessee Board of Regents rules, regulations and procedures.
- Ability to
communicate effectively.
- Ability to
exercise sound judgment.
- Ability to
manage challenging situations.
- Ability to
manage multiple priorities through to completion.
- Ability to
solve problems effectively.
- Ability to
interpret and apply policies and guidelines effectively and accurately.
- Ability to
work independently and as a team member.
- Ability to
exercise discretion, confidentiality and judgment in dealing with sensitive
issues.
- Ability to
respond to changing priorities and crisis situations.
Supervision
Given and Received
Performs under
general supervision. Determines own methods of performing assigned work.
Directly supervises administrative and classified employees.
Minimum
Qualifications
Master's degree
required, doctorate preferred; must provide evidence of related professional and
management experience. September 2008 |