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Account/Position No.:
110001/40100/450/236290
Level 6
Position Title:
Assistant Manager
Department:
Financial Accounting
Expectations for All Employees
East Tennessee State University pursues its mission based upon core values.
An employee's job performance must support and exhibit the university's
core values:
PEOPLE come first, are treated with dignity and respect, and are encouraged to
achieve their full potential;
RELATIONSHIPS are built on honesty, integrity and trust;
DIVERSITY of people and thought is respected;
EXCELLENCE is achieved through teamwork, leadership, creativity, and a strong
work ethic;
EFFICIENCY is achieved through wise use of human and financial resources; and
COMMITMENT to intellectual achievement is embraced.
Function of Position
Responsible to the Financial Accounting Manager for planning, organizing and
prioritizing financial information received; analyzing the university cash flow;
coordinating preparation and submission of various external reports; assisting
in establishing and controlling security for the Financial Accounting System
within the university; coordinating timely receipt and postings of departmental
charges; researching, reconciling and balancing financial records with
accounting reports and related financial information; preparing journal entries;
and coordinating the annual processing and distribution of W-2 forms.
Essential Functions
-
Supervises clerks in Financial Accounting area who are responsible for
data entry, monthly processing and bank reconciliation.
-
Develops and implements cross-training procedures for all clerks in
Financial Accounting.
-
Collaborates with Financial Accounting Manager in planning, organizing
and prioritizing financial information received.
-
Analyzes university cash flow for university at end of month and
determines university cash needs.
-
Reviews daily data from operating bank accounts and investigates
deposits.
-
Works with Bursar’s office to process miscellaneous receipts.
-
Prepares month-end closing entries for cash accounts.
-
Reviews data received from service departments prior to load into
Financial Accounting system.
-
Coordinates with service departments for timely receipt and posting of
departmental changes.
-
Assists in establishing and controlling security for the Financial
Accounting system of the university.
-
Establishes and assigns new accounts in Financial Accounting system as
needed by the university departments for student groups.
-
Coordinates preparation and submission of various external reports.
-
Provides assistance to university community in interpreting budgetary and
financial data.
-
Provides assistance to university community in interpreting university
fiscal policies and procedures.
-
Approves and prepares for encumbrance travel requests of all university
employees. Reconciles travel
advance receivables.
-
Coordinates daily Accounts Payroll check processing and ensure security
of check production and distribution process.
-
Coordinates request for all job submission of computerized processes.
-
Researches, reconciles and balances financial records with accounting
reports and related financial information.
Secondary Functions
-
Prepares journal entries.
-
Coordinates annual processing and distribution of W-2 forms, ensuring
security of completed forms.
-
Assists other employees in Financial Accounting as needed.
-
Performs other related duties as assigned.
Knowledge and Abilities
- Knowledge of personal computers including word
processing, databases, and
spreadsheets.
- Ability to communicate effectively.
- Ability to exercise good judgment in evaluating
situations and making decisions.
- Ability to establish and maintain effective working
relationship with students and
employees.
Supervision Given and Received
Performs under general supervision.
Supervises classified staff and student workers.
Minimum Qualifications
Bachelor’s degree required with a minimum two years work experience in a higher
education environment along with supervision experience preferred.
August 2006