SUBJECT: Personnel Records
Personnel records for all employees including former employees, are filed in the Office of Human Resources. Under the provision of Tennessee Code Annotated Section 10-7-503, Records Open to Public Inspection, personnel records are considered public records and may be inspected, extracted, or copied by any citizen of Tennessee during normal business hours, in accordance with reasonable university procedures. These procedures are outlined in the university's Financial Procedures Manual , under "Public Records - Inspecting and Copying," Directive No. FP-12. All questions concerning public records should be addressed to the Executive Assistant to the President for University Relations.
The university monitors the release of information
contained in personnel files in a manner consistent with individual
rights to privacy and institutional and external needs for
information. T.C.A §10-7-504(f) treats as confidential
the following information: home telephone numbers and personal
cell phone numbers; bank account information; social security
number; driver license information except where driving or
operating a vehicle is part of the employee's job description or
job duties or incidental to the performance of his/her job;
residential information, including the street address, city, state
and zip code for any state employee; and the same information of
immediate family members or household members. This
information must be redacted wherever possible, but access to
otherwise public information shall not be limited or denied because
a record contains confidential information. Further, this
information is available to law enforcement agencies, courts, or
other governmental agencies performing official functions. Each
employee is encouraged to review their own personnel record to
ensure that it is complete.
Source: Tennessee Board of Regents Personnel Policy No. 5:01:00:10.