Present: Bagnell, Benelisha, Blackman, Ferguson, Harrison, McAfee, Patrick, Rush, Sheets, Stout, Surface, Slagle; Guests: Rande Sanderbeck, Tristan Willems

Jim Benelisha called the meeting to order at 12:05pm and announced that the Faculty lunch in August was well attended and was appreciated by the music faculty. Board members were thanked for their contributions.

Minutes from the July and August were distributed and approved.

Treasurer’s report by Jim Surface / update by Mary Dave Blackman … as of September 25^th the balance was over $14,000; updates totals from Shelbridge: expenses $2679,92; tickets $4195; t-shirts $96.44 – net profit over $4111.52.

New Business:

A discussion of committees was led by Benelisha. The board members discussed that the newly named Events Planning Committee should be a subcommittee of Long Range Planning. Long Range Planning should also evaluate the needs of the various scholarship funds and to continue building up various endowments with monies received from fundraising efforts. The Executive Committee needs to look at the Bylaws and consider appropriate revisions.

The Board listened to two presentations by Music Department faculty. Rande Sanderbeck made a proposal for funding to assist students in the ETSU Indoor Percussion Ensemble attending the Percussive Arts Society International Convention (PASIC) in Columbus, Ohio on November 15^th, 2002. The trip is primarily being funded by the Percussion Society at ETSU, a student organization. The cost for the trip that includes a bus (appx. 2200.00), an equipment truck (appx 600.00), housing (appx. 700.00), and student meal allowances (appx. 700-800.00). With the total amount being approximately 4200.00, Sanderbeck asked the Friends of Music to consider helping these students with the cost of the trip. Any assistance would be very much appreciated. This past year the ensemble performed at the PASIC convention in Nashville and received the award for “Best Front Ensemble”, which is an honor for ETSU, our students, and their international reputation.

Tristan Willems made a presentation concerning several upcoming events and requested assistance. (Apologies are made in advance; a clean copy outlining these events and his proposal was requested by Willems for these minutes but was not received, so these notes may contain some inaccuracies since three events were highlighted.) Willems said that he was on a tri-fold mission. Mentioned was :

1) the World Saxophone Conference next July in Minnesota;

2) next was a seminar to be presented by Dr. (?) Russo next April 5 at ETSU. Russo would present a master class for students and give a performance. This event will include both jazz and classical music. The event will be similar to a conference in that registration would be charged (@ $35), and music companies, etc would rent exhibit space (@ $150);

3) the ETSU Wind Ensemble Concert with Denver Oldham, pianist, is October 18^th in Brown Hall Auditorium; Willems has requested that composer Bob Ackerman and his wife Pam Purvis present 2 master classes and give a concert (included a jazz woodwind workshop on Oct.15; jazz vocal workshop on Oct .16; guest lecture-recital with Denver Oldham, pianist on Oct.16; guest artist recital with Pam Purvis & Bob Ackerman on Oct.16). Willems requested assistance of $1000 plus expenses to help defray the cost of bringing Ackerman & Purvis to campus.

4) Willems also mentioned a 90^th birthday tribute to his mentor Al Galadora (?) in the form of a concert of which part of the ticket sales would be donated to aid scholarships;

5) Also mentioned was something about Frank Blizenski (?) and a composer commission of $8500 (notes are sketchy), as well as the establishment of an ETSU music label.

Benelisha thanked our guests for their presentations. The Board discussed the merits of the proposals. While no action could be taken, it was discussed and suggested that Sanderbeck receive $2100 for his proposal, and Willems receive $1500 for his proposal. Voting will take place at the October meeting for the Sanderbeck proposal; the Board voted to grant Willems his request because the event would occur before the next meeting.

Old Business

The Board continued its discussion of scholarship needs and its relationship to scholarships and endowments. Tisha Harrison said that she would provide the Board with updates to the endowments before the next meeting. Harrison informed the Board that a contributor was concerned that the Paul L. Arrington Scholarship was not being used. This scholarship is to be awarded to a music education student in Sullivan County. There is only $3400 in that account.

Discussion of plans for the 2003 Jazz at Shelbridge event. It was suggested that next year’s event be a champagne brunch to be held in late May / early June.

Benilisha informed that Board that Dick Nelson, owner of Nelson Gallery on Main Street is interested in making his space available for a FOM music event. This will be explored further.

Announcements

Mary Dave Blackman announced that the Scholarship Auditions will be February 1^st.

Other notes

Stephen Patrick passed around the sign up sheets for lunch payment at the JC Country Club … only a few slots remained for this responsibility for the coming year.

Also passed around was the sign up sheet for committee assignments for 2002-03. Those in attendance filled in many slots but there is addition need for help on some committees.

The meeting was adjourned about 1:30pm.

Respectfully submitted,

Stephen Patrick, Secretary 2002-03