Configuring MS Outlook to Send and Receive E-Mail with Your
New Exchange E-Mail Address
If you are running Outlook
for the first time, all you have to do is double click the
Outlook Icon on your desktop or choose START - PROGRAMS -
MICROSOFT OUTLOOK.
If you have already
configured an account on Outlook, start the Outlook program by
double clicking the Outlook icon and then choose TOOLS -
ACCOUNTS - ADD - MAIL.
You should now see a screen
that looks like the one below (Figure 1). Type your full
name in the Display name box, as you want it to appear to people
who receive e-mail from you. Click the Next button to continue.
Figure 1
You should now see a screen
that looks like the one below (Figure 2). Type your new
ETSU e-mail address in the E-mail address box and click Next.
Figure 2
You should now see a screen
that looks like the below (Figure 3). Choose POP3 from
the drop down list and type
mail.etsu.edu in
both server name boxes. Click Next to continue.
Figure 3
You should now see a screen
like the one below (Figure 4). Type your username (not
your entire e-mail address -- just the part before the @ symbol)
in the Account name box. Type your e-mail password in the
Password box. Check the box for Remember password. Click Next
to continue.
Figure 4
You’re almost there! You
should now see a screen like the one below in Figure 5.
Ensure that the selection for LAN is chosen and click Next to
continue.
Figure 5
Now you should see the
congratulations screen (Figure 6). Click on the Finish
button. You have now successfully configured MS Outlook to
check your e-mail using your new ETSU e-mail account.
Figure 6
There are some minor changes
that you will want to make after running the Wizard OR to your
existing POP account. Go to top menu bar of your Outlook
Program and choose tool, then click on accounts. You will see
the following screen (Figure 7). Click on properties.
Figure 7
You should now see a screen
that looks like the below (Figure 8):
Figure 8
Click on the server tab,
and you should see this view below in (Figure 9) – Be
sure to check the “My server requires Authentication".
Figure 9
Next, click on the advanced
tab. And check the boxes as in the sample below (Figure 10):
Figure 10
Click on the OK button and
you are done!
When you're ready to use
Outlook and your new account full-time, be sure to forward your
mail from your [old] Access account to your new account.
Directions can be found on how to do this back at the
Help Pages.
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OIT
HELP DESK
INSTRUCTIONS ON HOW TO
FILTER MAIL USING OUTLOOK PROVIDED BY MICROSOFT SUPPORT
SUMMARY
There is a growing business in using e-mail messages as a direct
marketing tool. If you do not wish to receive these kinds of
messages, Microsoft Outlook 2000 and 2002/XP can filter such
messages and automatically move them from your Inbox to a Junk
E-mail folder, your Deleted Items folder, or other folder you
specify. Outlook can also color-code these messages.
MORE INFORMATION
Outlook bases its filtering for junk or adult content e-mail on
an internal list of terms and a list of specific e-mail
addresses. You cannot modify the internal list of filtering
terms, however Outlook maintains a list of e-mail addresses of
senders of commercial or adult content; you can add to this list
as you get unwanted e-mail messages.
To Automatically Move or Delete Messages Based on Content
-
From the
Inbox folder, on the Tools menu, click Organize.
-
Click
Junk E-Mail.
-
In the
Automatically action Junk messages list, click to
select Move, click to select the destination folder
from the list, and then click Turn On.
-
In the
Automatically action Adult messages list, click to
select Move, click to select the destination folder
from the list, and then click Turn On.
As Outlook receives messages it will move them to the specified
folders if they contain content matching the internal list of
terms. If you wish to color-code these messages rather than move
them, select Color from the list and then select the
color you want to apply.
To Automatically Move or Delete Messages Based on Sender
-
Right-click a message from an unwanted sender, and on the
shortcut menu point to Junk E-Mail.
-
Click
either Add to Junk Senders list or Add to Adult
Content Senders list.
Outlook adds the sender of the e-mail to the selected list and
takes the specified action to either move or color-code the
message.
PLEASE KEEP IN MIND
Most of
the services that businesses use to mail out messages to the
world use different addresses on each mailing for the sender
address. In other words, you may get spam from suzy@nowhere.com
this time but next time it could be from ginny@nowhere.com. So,
keeping a list of sender addresses will only produce limited
results.
ADDITIONAL INFORMATION
To Update the List of Unwanted E-mail Senders
-
From the
Inbox folder, on the Tools menu, click Organize.
-
Click
Junk E-Mail.
-
Scroll to
the bottom of the Organizer window and then click Click
Here.
-
To change
the commercial e-mail list, click Edit Junk Senders.
-
To change
the Adult Content list, click Edit Adult Content Senders.
Outlook adds the sender of the e-mail to the selected list and
takes the specified action to either move or color-code the
message.
To Make an Exception to Your Filtered Content List
-
On the
Tools menu, click Rules Wizard.
-
In the
Apply rules in the following order box, click Exception
List.
-
In the
Rule Description box, click Exception List.
-
Click
Add.
-
Enter the
e-mail address you want to make an exception.
Messages from the e-mail address that you entered will remain in
your Inbox, even if the content contains phrases found in the
internal list of filtering terms.
NOTE: The Exception rule will not work for e-mail
addresses within your own intranet.
To Change the Destination Folder for Junk Messages
-
From the
Inbox folder, on the Tools menu, click Organize.
-
Click
Junk E-Mail.
-
Click
Turn Off for Junk messages.
-
In the
list of folders, click to select Other Folder.
-
In the
Choose A Folder list, click to select a folder and then
click OK.
-
Click
Turn On.
To Change the Destination Folder for Adult Content Messages
-
From the
Inbox folder, on the Tools menu, click Organize.
-
Click
Junk E-Mail.
-
Click
Turn Off for Adult Content Messages.
-
In the
list of folders, click to select Other Folder.
-
In the
Choose A Folder list, click to select a folder and then
click OK.
-
Click
Turn on.
As Outlook receives unwanted messages it will move them to the
newly specified folders.
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