Information Technology Governance Committee
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Information Technology
Governance Structure
Policy
Approved by the
President’s Council
January 14, 1998
Revised and Accepted
by the ITGC July
10, 2001
1.
Statement of Purpose
The purpose of
this policy is to
institute a governance
structure (1) to
assist the President
in executive level
strategic management
decisions involving
information technologies,
(2) to set directions
and priorities for
information technology
in a timely manner,
and (3) to develop
policies and procedures
that will be implemented
by the Office of
Information Technology.
2.
Overview of the Governance
Structure
3.
Charge to the Information
Technology Governance
Committee (ITGC)
The charge to the
ITGC is to assist
the President in
setting priorities
and determining the
direction for information
technologies in the
furtherance of the
University’s instruction,
research, and administrative
functions. The committee
will assist in setting
long-range strategic
priorities, overseeing
related policies,
and supporting the
use of information
technology within
the University.
The Committee reports
to the President
and coordinates with
the President’s Council
on resource issues.
Reporting to the
ITGC are five standing
committees: The Academic/
Instructional Technology
Subcommittee; the
Student Technology
Fee Subcommittee;
the Administrative
Technology Subcommittee;
the Web Steering Subcommittee
and the Telecommunications
/ Networking Technology
Subcommittee. The
Office of Information
Technology will participate,
ex- officio, in all
ITGC and Subcommittee
activities and will
coordinate implementation
of ITGC decisions.
An Information Technology
Forum will provide
quarterly opportunities
for discussion of
current information
technology issues
by all members of
the ETSU community.
The ITGC should meet
as required at a
prearranged time.
4.
The goals of the
ITGC should include
(as a minimum):
4.1.
Review and approve
a strategic plan
for the use of
information technology
within the University,
coordinated with
the University
strategic planning
process;
4.2.
Review and approve
annual tactical
plans, work plans,
timeframes, and
budgets developed
by the Chief Information
Officer to guide
implementation
of the goals of
the strategic plan;
4.3.
Review and approve
appropriate administrative
policies and procedures
recommended by
the Subcommittees;
4.4.
Resolve recommended
information technology
issues referred
to the committee
by its Subcommittees,
and communicate
such decisions
to its service
customers;
4.5.
Set priorities
for information
technology endeavors;
4.6.
Ensure an annual
evaluation of the
institutional effectiveness
in implementing
its strategic plan
for information
technology; and
4.7.
Provide guidance
to the Office of
Information Technology
on the implementation
of ITGC decisions.
5.
Membership on the
ITGC will consist
of:
-
The Chairperson
of the Academic/Instructional
Technology Subcommittee
(Dr. David Currie)
-
The Chairperson
of the Administrative
Technology Subcommittee
(Mr. Paul
Hayes)
-
The Chairperson
of the Telecommunications/Networking
Technology Subcommittee
(Ms. Celia Szarejko)
-
The Chairpersons
of the Technology
Access Fee Subcommittee
(Drs. Steve
Bader and Norma
MacRae)
-
The Chairperson
of the Web Steering
Subcommittee
(Ms. Karen King)
-
The President
of the Student
Government Association
(Mr. Josh Shearin)
-
The Provost
and Vice President
for Academic
Affairs (Dr.
Bert Bach)
-
The Vice President
for Business
and Finance (Dr.
David Collins)
-
The Vice President
for Health Affairs
or representative (Mr. Suresh Ponnappa)
-
The Vice President
for Administration
(Dr. Wilsie Bishop, Chair)
-
The Vice President
for University
Advancement (Dr.
Richard Manahan)
-
The Associate Vice President and Chief Information
Officer, OIT (Mr. Mark
Bragg)
-
The Manager of ERP Implementation Project (Ms. Edwina
Greer)
-
The Director of Facilities Management (Ms. Maria
Cimilluca, ex-officio)
-
The Representative from Internal Audit (Mr. Richard
Scheuch, ex-officio)
6.
Charge to the Subcommittees
The charge to each
of the Subcommittees
are identical for
their respective
functional areas
of concern. The
President shall appoint
the Chairperson of
each Subcommittee.
It is envisioned
that each Subcommittee
will perform the
bulk of the analysis
and present their
recommendations to
the ITGC for integration.
The goals of the
Subcommittees should
include (as a minimum):
6.1.
Recommend information
technology issues
and policies to
the ITGC;
6.2.
Analyze needs and
identify incomplete
services;
6.3.
Recommend priorities
for information
technology endeavors;
6.4.
Develop multiyear
university-wide
plans for information
technology services
linked to the strategic
plan;
6.5.
Communicate its
input processes
to its constituencies;
and
6.6.
Carry out an annual
evaluation of effectiveness.
7.
Membership on the
Subcommittees
7.1.
Membership on the
Academic/Instructional
Technology Subcommittee
shall consist of
the following 14
voting members:
Representatives are appointed by
the Dean of the Colleges
of:
-
Arts &
Sciences (Dr.
Darryl Haley)
-
Business
and Technology
(Dr. Tom McKee)
-
Education
(Dr. Dilawar Grewal)
-
Nursing (Dr.
Linda Kerley)
-
Public and
Allied Health
(Dr. David Currie, chair)
-
Medicine (Dr.
Margaret Hougland)
-
Graduate Studies
(Dr. Wes Brown)
-
Distance
Education (Ms. Pat Westington)
-
One representative
from an Off Campus
Center appointed
by the Dean of Continuing Education
(Ms. Trish Stafford)
-
One representative
appointed by
the Faculty Senate
(Dr. Amy Malkus)
-
One representative
appointed by
the Student Government
Association (Mr. Josh Shearin)
-
The Dean of
University Libraries
(or designee)
(Mr. Jerry Shuttle)
-
The Dean of Pharmacy School (Dr. Larry Calhoun)
-
The Director
of OIT’s Academic
Technology Support
(Ms. Karen
King, ex-officio)
Representatives
should be chosen
so that the instructional,
research, and academic
support functions
are adequately represented
among the members
of the committee.
7.2.
Membership on the
Administrative Technology
Subcommittee shall
consist of the following
13 voting members:
Two representatives
selected from
the following
areas served
by the Student
Information System:
Undergraduate
Admissions, Undergraduate
Records, Financial
Aid, Graduate
Admissions &
Records appointed
by the Provost
(Dr. Jeff Powers-Beck; Mr. Paul
Hayes, chair)
One representative
from the College
of Medicine selected
from the areas
served by the
Student Information
System appointed
by the Vice President
for Health Affairs
(Mr. Doug
Taylor)
One representative
from the areas
served by the
Financial Records
System appointed
by the Vice President
of Business and
Finance (Mr. Steve Campbell)
One representative
from Accounts
Receivable appointed
by the Vice President
for Business
and Finance (Ms.
Lois Sams)
One representative
from the areas
served by the
Human Resources
System appointed
by the Vice President
of Administration
(Ms. Tammy Hamm)
One representative
from the areas
served by the
Alumni Development
System appointed
by the Vice President
of University
Advancement (Mr.
Joe Smith)
One representative
from Student
Affairs appointed
by the Vice President
of Administration
(Dr. Tony
Warner)
Director of
the Office of
Institutional
Effectiveness
& Planning
(or designee)
(Dr. Jack
Sanders)
One representative
from OIT’s Management
Information Systems
Group, appointed
by the Chief
Information Officer
(Ms. Teresa
Lawson)
One representative
appointed by
the Staff Senate
(Mr. Steve
Wilkinson)
Director of
the Budget Office
(Mr. Dwight
Taylor)
Assistant Vice President and Chief Information Officer,
OIT
(Mr. Mark Bragg, ex-officio)
7.3.
Membership on the
Telecommunications/Networking
Technology Subcommittee
shall consist of
the following 13
voting members:
Representatives are appointed by
the Dean, of the
Colleges of:
-
Arts &
Sciences (Dr.
Don Luttermoser)
-
Business
and Technology
(Dr. Gene
Bailey)
-
Business and Technology (Dr.
Gary Berg)
-
Education
(Dr. H. Lee Daniels)
-
Nursing (Ms.
Sharon Riddle)
-
Public and
Allied Health
(Dr. Phil
Scheuerman)
-
Library (Ms.
Celia Szarejko, chair)
-
Graduate Studies
(Dr. Jeff Powers-Beck)
-
Distance
Education (Mr. Rob Nelson)
-
One representative
from an Off-Campus
Center appointed
by the Dean of
Continuing Education (Ms. Sue Fulmer)
-
One representative
from OIT appointed by the Vice
President for Administration (Mark Bragg)
-
One representative
from the Office
of Housing appointed
by the Vice President
for Administration
(Mr. Richard Swearingen)
-
One representatives appointed by the Vice President
for Health Affairs to represent the College of Medicine
and telemedicine requirements (Mr. Suresh Ponnappa)
Ex-officio members appointed by OIT:
-
The Manager of Networking (Ms. Beth Rutherford)
-
The Manager of Systems Support (Mr. Dwight Brown)
-
The Manager of Telecommunications
7.4. Members of the Student Technology Fee
Subcommittee shall consist of the following 14
voting members:
-
The Senior
Associate Vice
President and
Dean of Students
(Dr. Steve
Bader, Co-Chair)
-
The Vice Provost
for Public Service
and Dean of Continuing
Studies (Dr.
Norma MacRae,
Co-Chair)
-
The Assistant
Dean for Distance
Education (Dr.
Gary Walters)
-
Two representatives
appointed by
the Vice President
for Administration
to represent
students with
disabilities
and students
housed on campus
(Ms. Linda
Gibson and Dr. Bonnie
Burchett)
-
Two representatives
appointed by
the Provost to
represent student
advisement and
registration
& records
(Dr. Ramona
Williams and Mr.
Paul Hayes)
-
One representative
from OIT appointed
by the Vice President for Administration
to represent
Student Computer
Lab requirements
(Ms. Kim Thompson)
-
One representative
appointed by
the Dean of University
Libraries (Ms. Kelly Hensley)
-
Two faculty
members appointed
by the President
of the Faculty
Senate (Dr.
Steve Cockerham and Dr. Doug Burgess)
-
Two staff
members appointed
by the President
of the Staff
Senate (Ms.
Sharon Riddle and Ms. Kathy Smith)
-
A faculty
or staff member
from the College
of Medicine appointed
by the Vice President
for Health Affairs
(Dr. Margaret
Hougland)
Four students, to
include:
-
Two undergraduates
appointed by
the SGA President
(Mr. J. R. Husmillo and Mr. Josh Shearin)
-
One graduate
student appointed
by the Chair
of Graduate and
Professional
Student Association
(Mr. Justin Freeman)
-
One enrolled
primarily at
off-campus site
or center appointed
by the Assoc.
Vice President
for Continuing
Studies (Ms. Lisa Ferrell)
Ex-officio members include:
-
A faculty ex-officio member from the College
of Medicine appointed by the Vice President for Health
Affairs (Mr. Suresh Ponnappa)
-
Director of
Client Support,
OIT (Mr. Mark
Bragg, ex-officio member)
-
Director of Academic Technology (Ms. Karen King,
ex-officio member)
7.5
The name of the Web Steering Subcommittee
changed to the Web
Steering Committee
on August 13, 2002,
and the charge broadened
to include:
-
Identify and
review policy
related to the
use of the web
-
Draft new policies
as needed
-
Develop a web
strategic plan
as outlined in
the IT strategic
plan, and
-
Work with the
Web Development
Committee to
promote the efforts
of that group/committee.
It is further recommended
that the membership
be limited to ten
members with an appointment
to be made by each
vice president and
the remaining membership
appointed by the
Chair of the ITGC.
Members of the
subcommittee are:
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