Acceptable Use Policy

9.0 Student Organizations
Primary audience: All
Last modified or reviewed: January 2001

9.1 Policy Statement

Student organizations are encouraged to maintain Web pages that provide helpful information to both current and prospective students, as well as other campus and public audiences. Student organization files will reside in the http://studentorgs.etsu.edu/ and must be updated at least annually. Student Organization Resource Center (SORC) will confirm that the organization is currently registered before the student organization is linked to the Student Organizations Web site. Student organizations that are not registered with Student Organization Resource Center will not be granted space on the student server.

This policy outlines specific procedures for students to:

Register their organization and Web site with SORC 

Assure their organization Web pages comply with ETSU minimum standards for student Web pages 

Obtain space on the ETSU Web server

Obtain an e-mail account specifically for their student organization

9.2 Register your organization and Web site with the Office of Student Organization Resource Center

Students register with SORC each year in the fall, during the annual student organization registration period. At that time organizations complete the Student Organization Yearly Registration and Update form to submit their organization Web site and assign the individual responsible for maintaining the Web page. Only student organizations registered with SORC will be linked from the Student Organization Web site.

9.3 Comply with minimum standards for student organization Web pages

Please follow these steps to assure your organization Web pages comply with ETSU minimum standards.

1. The date of the last update and contact information must be on the default home page. Contact information can be either the student organization e-mail address or the e-mail address of the individual in charge of maintaining the Web page.

2. Organizations must define the purpose and audience of their page; this information should be listed on the default home page.

3. Student organization information must be current. 

When SORC is notified that a student organization Web page is outdated for more than one academic year, the organization has two weeks to bring their site into compliance. Pages that are not brought into compliance will be unlinked to the SORC Web page and a recommendation sent for removal from the server. 

4. If a complaint is received, SORCmay sever the link to the organization without notice. The link will remain severed until the complaint is resolved. Organizations that fail to bring their pages into compliance may be prohibited from using computing resources to publish Web pages. Abuse of the compliance may result in charges brought through the campus judicial system.

5. Student organization Web pages must conform to all other guidelines outlined in this policy, including those outlined in the ETSU Web Page Policy (www.etsu.edu/oit/ppp/aup/). Pages created before adoption of the Web page registration procedure must be modified, if necessary, to adhere to the layout provision.

9.4 Specific design guidelines for student organization Web pages:

1. Limit the size and number of graphic images to optimize download time.

2. Design the page for 800 x 600 viewing.

3. Avoid sound and video clips.

4. Keep links to within three clicks of the main page.

9.5 Obtain space on the ETSU Web server 

Student organizations must complete the Computer Account Request For in order to obtain space on the student server. These forms are available in the Office of Information Technology, 309 Dossett Hall. The Office of Student Organization Resource Center and the student organization advisor must sign the form before it is routed to the Office of Information Technology (OIT). The signed form must be delivered to OIT, 309 Dossett Hall, before the space is assigned.

9.6 Obtain an e-mail account for your organization

Officially recognized student organizations are eligible to receive an e-mail address specifically for their organization. Organizations who qualify for an e-mail account may request their account on the Computer Account Request Form at the same time they request Web space.

Registered student organizations are encouraged to use individual student member e-mail addresses to communicate among the membership. If a student organization establishes an approved Web page on the ETSU Web site, a specific student member and e-mail address should be included in the organization contact information.

If warranted by the scope of its services, a registered student organization may apply for an e-mail account in the name of the organization itself.

If a registered student organization establishes an approved Web site, the organization's e-mail address may appear on its pages.

Organizations must renew their e-mail account each year at the same time they register their organization with SORC. 

9.7 Why follow this policy?

Registering Web pages with SORC assures that the organization will be included on the Student Organization Resource Center student organization alphabetical index. This comprehensive index is a dependable method for visitors to the Web site to find information about your organization.