ETSU has instituted the Procard program in order to streamline the purchasing process for low-value purchases less than $5,000. Departments can use their Procard, which functions like a credit card, to place orders with vendors in lieu of ETSU purchase orders.
Each cardholder receives a monthly summary billing statement from First Tennessee Bank, the banking intermediary, that details all account charges.
Each month the ETSU Financial Accounting receives a master statement, which will then debit each department's account for the total amount of charges made against it during the month.
SUPERVISOR OR PI APPROVAL - EVERY MONTH:
The supervisor or PI for the chart/index on the Procard is to review all charges and approve the monthly summary Procard statement. This approval indicates that charges are appropiate and necessary .
The Procard Manual has full information on the use of the Procard.
What purchases can be made using the Procard? Use this handy chart.
Request for Procard Forms
Recommendation to Obtain VISA Procard (A)
Recommendation to Obtain VISA Procard for Foundation/Grant Accounts (A1)
Procurement Card Authorization (B)
Lost/Stolen Procard - Contact the First Tennessee Bank immediately at 1-800-234-2840. Then notify the Procard Administrator as soon as possible at 94741 or 94224.
Contact us at
Procurement and Contract Services
PO Box 70729
Johnson City, TN 37614
Tel: (423) 439-4224
Fax: (423) 439-5746