The Activity Log can help to manage and control the Procard account. Purchases and credits may be recorded on the Activity Log. It can be used to record vendor information when ordering, receipt of delivery and any other information you might need. When the summary billing statement is received, each charge and credit can be verified against the Activity Log for accuracy.
The cardholder is not required to keep an activity log as an official record.
Shown below is a sample log:
ETSU Procard Activity Log Name _____________________ Department________________ Procard #_________________ Account #________________ The reviewer is to sign and date the monthly Summary Billing Statement after reconciliation.
| Order Date | Vendor/Contact/Ph# | Quantity/Description | Charges (or Refund) | Shipping Charges | Date Merchandise Rec'd | Reconciled |
| 9/11/2002 | Staples/Kathy 865/588-6825 | staplers | $15.00 | $3.00 | 9/13/2002 | _ |
| 9/12/2002 | Kmart/Pickup | 3 VCR tapes | $9.50 | _ | 9/15/2002 | _ |
| 9/13/2002 | Lowe's/John Cook 929-3186 | cases paint | ($45.00) | ($3.00) | 9/15/2002 | >_ |
*Reconciled with Statement