Do you want to send us your grant proposal electronically?

Send it to us at research@etsu.edu via the ETSU OIT drop box service:  https://www.etsu.edu/oit/helpdesk/dropbox/

Internal Review & Approval Procedures – Proposals

All proposals for sponsored projects submitted to external sponsors by ETSU employees must be reviewed and approved internally before they are submitted to the sponsor.  The Principle Investigator (PI) or Project Director (PD) is responsible for completing the Internal Routing Form (available on our Forms page) and sending this form along with the grant proposal to his or her Department Chair or Unit Head and College or Division Dean for review and approval signatures.

Once the documents have been reviewed and approved at the department and college levels, they should be routed to the Office of Research and Sponsored Programs Administration (ORSPA) for final review and approval by the Director and the Vice Provost for Research and Sponsored Programs.

Because the internal review and approval process can be time consuming, we highly recommend that PIs and PDs begin routing grant proposals at least 5 days prior to the date the documents need to be submitted to a sponsor.  PIs and PDs (and any key personnel) should check with their respective department/college/division regarding additional internal approval procedures that may be required prior to routing the final documents to ORSPA, and plan accordingly.

Directions for completing the Internal Routing Form are provided with the form. If you need further assistance with this form, please contact our office at 439-6052 or research@etsu.edu.

 Internal Review & Approval Procedures – Sponsored Agreements (contracts)

All contracts between ETSU and outside entities must be reviewed and approved internally before they are executed by an authorized signatory of the University.  All Sponsored Agreements, that is, any agreement with an external entity that supports a sponsored projects (generally, but not always, in response to a proposal), must be routed by the PI or PD along with a completed Internal Routing Form (available on our Forms page) to his or her Department Chair or Unit Head and College or Division Dean for review and approval signatures.

Once the agreement has been reviewed and approved at the department and college levels, it should be routed to the Office of Research and Sponsored Programs Administration for final review and approval by the Associate Director for Contract Management and the Vice Provost for Research and Sponsored Programs.  Since the review and negotiation of contractual terms and conditions can require a significant amount of time and result in substantive changes to the agreement, an electronic copy of the agreement (preferably in an editable format) should be sent to Donna Szabo for review and negotiation prior to the official routing of the final agreement.  Here also, PIs and PDs (and any key personnel) should check with their respective department/college/division regarding additional internal approval procedures that may be required prior to routing the final documents to ORSPA, and plan accordingly.

Directions for completing the Internal Routing Form are provided with the form. If you need further assistance with this form, please contact our office at 439-6052 or research@etsu.edu.

Grant Proposal Budget Development Assistance

Please visit our Forms page (use the link in the navigation bar to the left) to view and download budget development forms and documents.

ORSPA personnel can assist you in developing your grant proposal budget.  Please contact Cynthia Hardin, Assistant Director of Sponsored Programs, for more information at 439-6000 or hardinc@etsu.edu. 

Other Information you may need while preparing your proposal:

Grant Proposal Writing Advice and Tips

Institutional Information (DUNS Number, etc.)

Institutional Review Board (IRB)

University Committee on Animal Care (UCAC)
   UCAC Protocol Review

Division of Laboratory Animals (DLAR)

BioSafety

Office of Radiation Safety (note: this Office is now under the auspices of Health and Safety)

Financial Conflict of Interest and the Promotion of Objectivity in Sponosred Programs

Export Control

Responsible Conduct of Research

Intellectual Property and Technology Transfer

Submitting Your Grant Proposal Electronically

If the sponsor allows you to submit your grant proposal electronically directly to them, you still need to get prior internal approvals before you submit.  Most sponsors that allow electronic grant proposal submissions permit the PI or PD to upload their grant proposal but require that an authorized institutional official electronically submit and/or sign the grant proposal before it is "officially submitted".  If you plan to submit a grant proposal electronically, please contact the Sponsored Programs Division at least 5 days before the deadline. Please visit our Electronic Submission page for more detailed information.