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Section V: Financial and
Physical Resources
SACS Comprehensive Standard
V-4. The institution maintains financial control over
externally funded or sponsored research and programs.
JUDGMENT OF COMPLIANCE
Yes, East Tennessee State University is able to provide
a portfolio of evidence supporting compliance.
STATEMENT OF RATIONALE FOR JUDGMENT OF COMPLIANCE
East Tennessee State University has clear policies and
procedures for both pre-award and post-award financial management of externally
funded research and programs. Guidelines established by the ETSU Office
of Research and Sponsored Programs for grant and contract submission provide
procedures for correct calculations of salaries, fringe benefits, travel
and other parts of the budget included in the direct costs of a grant
(Budget Preparation Guidelines; Budget Form). The policies on
indirect costs and matching funds provide information concerning correct
indirect cost rates, instructions for requesting waiver of these rates,
and procedures for grants that require matching funds from the institution
(Policy on Indirect Costs; Policy on Provision of Matching Funds).
East Tennessee State University also provides guidance
for management of a grant or contract, once an award is made. This guidance
includes information on and assistance with authorization of expenditures,
cost-sharing, reporting of time and effort, purchasing, travel authorizations,
consultants, equipment, post-award changes in the project, retroactive
cost transfers, and close-out of the grant (ETSU Financial Procedures
Manual, Management of Grants & Contracts). The ETSU financial
procedures for managing grants and contracts are in compliance with the
requirements of the TBR (TBR Manual, Contracts and Agreements).
Compliance with these policies is periodically reviewed by the ETSU Department
of Internal Audit.
DOCUMENTATION
SOURCE
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LOCATION
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Budget Preparation Guidelines, ETSU Office
of Research & Sponsored Programs
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Budget Form, ETSU Office of Research &
Sponsored Programs
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Policy on Indirect Costs, ETSU Office of Research
& Sponsored Programs
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Policy on Provision of Matching Funds, ETSU
Office of Research & Sponsored Programs
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ETSU Financial Procedures Manual, FP-8, Management
of Grants & Contracts
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Tennessee Board of Regents Policies and Guidelines
Manual, Guideline G-030, Contracts and Agreements
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