Quality Enhancement Plan Editorial Guidelines
Quality Enhancement
Project Team Reports
Writing Guidelines
1.
Please write in a direct, concise, readable style. Consider
your reader to be intelligent, but uninformed as regards ETSU or issues
related to your student population.
2.
Please use the active voice. (e.g., NOT: "Students will
be encourage by faculty to make greater use of the Writing and Communication
Center." BUT: "Faculty will encourage students to make greater
use of the Writing and Communication Center.")
3.
I' ve done my best to make the report template user friendly
and consistent across all three teams. However, if you encounter problems
in using the template, please call me at 9-5049 or email me at kirkwood@etsu.edu.
I would much prefer to fix problems as they arise than try to do so
in October, once the reports are in.
General Instructions
for Completing Templates
1.
Microsoft Word (version 2000 preferred)
2.
Verdana 10-pt font throughout
3.
Margins = 1-inch top, bottom, left and right (preset on
template; please don'
t change these)
4.
Single space text entries. I have already inserted needed
spaces before and after sections and subsections; please do not alter
this spacing. Use additional paragraphs as needed—flush left (no
indent) double space between paragraphs.
5.
Typing text. The template shows where text is to appear
in headings, paragraphs and tables (e.g., "
Type heading for
first achievement here
"; "Type description of first achievement
here."). Where indicated, please type over the existing text to
enter yours
6.
About page numbers, page breaks, etc. Because each report
will be presented as a continuous screen on the website, please do not
include headers, footers, page numbers, page breaks, or repeat table
headings in the final electronic report. I will have to deal with matters
of pagination, etc. once I have all our reports at hand.
7.
Headings. I have already created the headings to be used
in the report. Please do not insert additional headings. Note: The
headings on the template were created using the headings style function
in Word. This will allow us to create an index to the report. The
tiny squares to the left of headings are not bullets; they are
symbols Word uses to designate headings.
8.
Bullets and numbering. I have inserted bullets and numbering
in some places. Please retain these and do not change the formatting.
If you wish to use bullets in other places (which I doubt will be necessary),
use the same format as for those already in the template.
9.
Please do not use bold text, underlining or italics for emphasis,
as we are already using these font styles for headings and other purposes.
Text Formats
1.
Spell out numbers in text if ten or less; use Arabic numerals
for 11 or greater unless the number begins a sentence (e.g., "Twenty-four
percent were..." NOT "24% were..."). Note that spelled
numbers take the written word percent, but Arabic numerals take the
% symbol. If possible, cite fractions as decimals (e.g., 65.5). When
referring to year intervals, include all four digit is for both years
and use a single hyphen with no spaces (e.g., 1998-2000); if the year
interval is part of an official title and only has two digits (e.g.,
1998-00), leave as is.
2.
Spell out statistical references should be spelled out
(e.g., a total of 600; an average age of 22; a mean of 53), even when
used in parenthetic expressions [e.g., "(mean, 56; standard deviation,
0.24)"].
3.
Dates should include a comma if day is cited, otherwise
do not use a comma between month or semester and year (e.g., September
17, 1998; September 1998; fall 1998).
4.
You may use acronyms, but introduce each acronym as a
parenthetic expression after the first use of the full name [e.g., "The
General Education Advisory Council (GEAC) ...
"]. The only exception
is the use of "ETSU," which does not require a parenthetic
reference. However, if a reference to the institution begins a paragraph,
use "East Tennessee State University" as the lead; the acronym
can then be used in all following sentences for that paragraph.
5.
Capitalize official names of committees, groups and offices,
but use lower case for abbreviated titles or casual reference ("Academic
Council" vs. "the council"). Titles of individuals are
capitalized only when attached to a name. Please verify all official
names and titles.
6.
When citing documents or other material at the end of a sentence,
type the period for the sentence after the parenthetical expression.
Citing Documents
In
Text:
1.
References to documents may be active parts of sentences
or parenthetical expressions at the end of sentences.
2.
Italicize titles of documents (e.g., ETSU Faculty Handbook;
ETSU Undergraduate Catalog, 2001-2002). Italicize the date when
it is an integral part of the publication (i.e., ongoing cyclic publications
such as catalogs). Also italicize titles of official committee reports
(Guidelines for Academic Program Review, date) and matters of public
record (Graduate Council Minutes, date) but do not italicize the dates
associated with these publications. Do not italicize references to
other specific associated information (e.g., Policy 6:04:00:00; or p.
40).
3.
Page citations should always use Arabic numerals and the
abbreviation "p." if reference to a single page, or "pp."
if multiple pages, before the numeral.
4.
When citing scholarly literature (e.g., books or articles),
use APA format in the body of the report. If you cite the title of
such a document, italicize it as you would any other title in the report.
5.
When referring to websites in the body of the report,
do NOT include the URL in the body of the report. List the name of
the website (e.g., ETSU General education website), then list the website
and the URL in the Documentation table at the end of the report.
In
Documentation Table:
1.
Provide the complete and official title following italics rules
listed above for text citations.
2.
Do not use abbreviations.
3.
List documents in the same order in which they appeared in the
text.
4.
If a web URL address is available, include the complete addresses
(http://..) in the "Web Location" column. DO NOT type a return
following the URL, because this will not allow us to make the URL a
hot link on the web. Also, please make sure the title of the website
in the "Source" column matches exactly the title of the website
to the link will go.
5.
For scholarly sources (books, articles, etc.), enter a complete
APA citation in the "Source" column. The "Location"
column will be empty, unless the source is also available on the web.
6.
In current versions of WORD, please make sure that the "internet
& network paths with hyperlinks" option is NOT checked (go
to Tools, Autocorrect, Autoformat as you type, replace as you type).
By not checking this option, the typical color and underlining formats
will NOT be applied and cannot obscure any portion of the web addresses
you enter.
Some Standard
References
ETSU
Undergraduate Catalog, 2001-2002
ETSU
Faculty Handbook
ETSU
Graduate Catalog, 2001-2002
Tennessee
Board of Regents Policies and Guidelines Manual, Policy 1:02:03:00
Tennessee
Board of Regents, Meeting Minutes Index
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