Forms for Tenure and Promotion

Overview of Forms and Documents in Online Tenure and Promotion System

June 8, 2011

With the move to the online tenure and promotion system, some forms used in the paper-based tenure and promotion process are no longer needed, others have been revised, and many have been renamed. There are also two new documents. The following table shows these changes and provides links to the current forms. If you have questions or need help, contact the Office of Academic Affairs at (423) 439-4305.

Tenure Forms and Documents

Old Form	Status	Revised Name/ New Form or Document	Comments
Notice of Eligibility to Candidate from Chair	Continues	Notice to Candidate of Tenure Eligibility	Not uploaded to system
Request for Consideration from Candidate to Chair	Continues	Candidate Request for Tenure Consideration	Not uploaded to system
Tenure Dossier Cover Sheet	Eliminated		Form unnecessary: information now appears on candidate’s site in online system
Tenure Summary Sheet	Eliminated		Form unnecessary: votes and recommendations are now entered directly into system
Tenure Form 1: Employment and Degrees Information	Eliminated		Form unnecessary: some information on now appears on candidate’s site, curriculum vitae provides remaining information
	NEW	Curriculum Vitae	Candidate uploads PDF document to system
Tenure Form 2: Instruction, Research and Service Information	Eliminated		Form unnecessary: candidate provides this information in the Supporting Material Document
	NEW	Supporting Material	Single PDF document (created in MSWord); includes information previously on Tenure Form 2 and other material as wished. Colleges or departments may provide specific guidelines or templates for creating this document.
Tenure Form 3: Narrative Statement	Continues	Candidate Narrative Statement for Tenure	Candidate completes and uploads to system
Tenure Form 4: Course Load	Continues	Candidate Course Load	Chair completes and uploads to system
Peer Reviews of Teaching	Continues	same	Compiled as Single PDF document
Tenure Form 5: Departmental Committee Recommendation	Revised	Department Tenure Committee Narrative	Now includes only committee narrative statement; committee vote is entered directly into system
Tenure Form 6: Chair/Director Recommendation	Revised	Department Chair Tenure Narrative	Now includes only chair’s narrative statement; chair’s recommendation is entered directly in system
Tenure Form 7: College/Division Committee Recommendation	Revised	College Committee Tenure Narrative	Now includes only committee narrative statement; committee vote is entered directly into system
Tenure Form 8: Dean's Recommendation	Revised	Dean's Narrative	Now includes only dean’s narrative statement; dean’s recommendation is entered directly into system
Notification to Candidate of Dean's Recommendation	Eliminated		Form unnecessary: candidate sees dean’s recommendation in system
Tenure Form 9: Vice President and President Recommendation	Revised	Vice President's Narrative (optional)	VP’s and President’s recommendations are entered directly into system; VP narrative form is uploaded when needed
President's Recommendation Letter	Continues		President’s letter to candidate is uploaded
Request for Appeal at Vice President Level	Eliminated		Form unnecessary: candidate uses button in system to start appeal process
Request for Appeal at President Level	Eliminated		Form unnecessary: candidate uses button in system to start appeal process
Notice of TBR Action	Continues	Notice of TBR Action	President’s office uploads PDF of notice to system
Response from University Promotion and Tenure Appeals Committee	Continues	Response from University Promotion and Tenure Appeals Committee	Appeals committee chair uploads to system

Promotion Forms and Documents

Old Form	Status	Revised Name/ New Form or Document	Comments
Notice of Eligibility to Candidate from Chair	Continues	Notice to Candidate of Promotion Eligibility	Not uploaded to system
Request for Consideration from Candidate to Chair	Continues	Candidate Request for Promotion Consideration	Not uploaded to system
Promotion Dossier Cover Sheet	Eliminated		Form unnecessary: information now appears on candidate’s site in online system
Promotion Summary Sheet	Eliminated		Form unnecessary: votes and recommendations are now entered directly into system
Promotion Form 1: Employment and Degrees Information	Eliminated		Form unnecessary: some information on now appears on candidate’s site, curriculum vitae provides remaining information
	NEW	Curriculum Vitae	Candidate uploads PDF document to system
Promotion Form 2: Instruction, Research and Service Information	Eliminated		Form unnecessary: candidate provides this information in the Supporting Material Document
	NEW	Supporting Material	Single PDF document (created in MSWord); includes information previously on Promotion Form 2 and other material as wished. Colleges or departments may provide specific guidelines or templates for creating this document.
Promotion Form 3: Narrative Statement	Continues	Candidate Narrative Statement for Promotion	Candidate completes and uploads to system
Promotion Form 4: Course Load	Continues	Candidate Course Load	Chair completes and uploads to system
Peer Reviews of Teaching	Continues	same	Compiled as Single PDF document
Promotion Form 5: Departmental Committee Recommendation	Revised	Department Promotion Committee Narrative	Now includes only committee narrative statement; committee vote is entered directly into system
Promotion Form 6: Chair/Director Recommendation	Revised	Department Chair Promotion Narrative	Now includes only chair’s narrative statement; chair’s recommendation is entered directly in system
Promotion Form 7: College/Division Committee Recommendation	Revised	College Committee Promotion Narrative	Now includes only committee narrative statement; committee vote is entered directly into system
Promotion Form 8: Dean's Recommendation	Revised	Dean's Narrative	Now includes only dean’s narrative statement; dean’s recommendation is entered directly into system
Notification to Candidate of Dean's Recommendation	Eliminated		Form unnecessary: candidate sees dean’s recommendation in system
Promotion Form 9: Vice President and President Recommendation	Revised	Vice President's Narrative (optional)	VP’s and President’s recommendations are entered directly into system; VP narrative form is uploaded when needed
President's Recommendation Letter	Continues		President’s letter to candidate is uploaded
Request for Appeal at Vice President Level	Eliminated		Form unnecessary: candidate uses button in system to start appeal process
Request for Appeal at President Level	Eliminated		Form unnecessary: candidate uses button in system to start appeal process
Notice of TBR Action	Continues	Notice of TBR Action	President’s office uploads PDF of notice to system
Response from University Promotion and Promotion Appeals Committee	Continues	Response from University Promotion and Promotion Appeals Committee	Appeals committee chair uploads to system

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